Talent Acquisition Coordinator

Loram Maintenance of Way, Inc.; Hamel (MN); On-site; USD 47,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with 150% match up to 6%

Wellness programs

Tuition reimbursement

Job summary

Loram Maintenance of Way, Inc. is seeking a Talent Acquisition Coordinator to support the HR team with administration, recruiting, onboarding, and compliance processes. The role includes maintaining the Applicant Tracking System, vendor portals, and candidate communications to ensure a smooth hiring experience.

The position requires attention to detail, strong MS Office skills, and a proactive, service-oriented mindset to support travel and interview logistics and after-hours needs.

Qualifications

• High School Diploma or equivalent required.
• 1+ years of Human Resources related experience required.
• Ability to acquire railroad safety training as needed.

Responsibilities

• Administer pre-employment process fairly and equitably.
• Conduct pre-employment background checks and e-RAILSAFE checks.
• Conduct MVR checks for driving positions.
• Schedule drug tests and physicals for safety-sensitive roles.
• Code and submit vendor invoices for payment.
• Decline unqualified applicants tactfully when needed.
• Track candidate assessments, schedule interviews, update ATS.
• Administer recruiting databases and onboarding tools.
• Arrange travel for new hires and liaise with vendors.
• Provide after-hours support for travel-related interview issues.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Outlook/Email apps

Communication skills

Cheerful attitude

Presentation skills

Work ethic

Travel coordination

Education

High School Diploma/Equivalent

Bachelor’s Degree in HR/related field

Tools

Applicant Tracking System (ATS)

Vendor management portals

Online recruiting tools

Job description

REF284F

Job Title: Talent Acquisition Coordinator

FLSA Status: Non-Exempt

Department: Human Resources

Reports to: Manager, Talent Acquisition

GENERAL DESCRIPTION / PURPOSE

The Talent Acquisition Coordinator provides support to the Talent Acquisition team in the areas of administration, recruiting, candidate relations, on-boarding, and employment compliance (i.e. Equal Employment Opportunity (EEO) and affirmative action). The Talent Acquisition Coordinator is responsible for maintaining the Applicant Tracking System, vendor management portals and other tracking documents with accurate information regarding candidates within the Loram talent pools. The Talent Acquisition Coordinator utilizes a basic understanding of Loram's organizational structure and specialized functions, knowledge of federal and state laws regarding employment practices, and uses considerable human resources skills when performing the recruiting process.

ESSENTIAL JOB FUNCTIONS

Talent Assessment and Selection

• Administer the pre-employment process in a fair and equitable manner.
• Conduct pre-employment background checks.
• Conduct e-RAILSAFE check for all employees required to work on railroad property.
• Conduct Motor Vehicle Record (MVR) checks for all employees required to drive company vehicles.
• Schedule drug and alcohol tests and physicals for safety sensitive positions.
• Code and submit pre-employment vendor invoices for payment.
• In cases where an applicant is judged unqualified, tactfully decline applicant.
• Track the results of candidate assessments, schedule interviews and update candidate statuses in the applicant tracking system.
• Administer databases, spreadsheets, online tools, and reports for recruiting and onboarding new employees.
• Schedule travel for new hires.
• Manage relationships with local hotel and transportation vendors.
• Provide after-hours support for candidate travel, resolving flight, lodging, transportation, and other travel-related issues during interviews, training, and onboarding.

Reporting and Compliance

• Communicate compliance results to necessary parties as appropriate.
• Utilize recruiting databases, applicant tracking systems, internet tools, and other software to perform the recruiting process. Maintain recruiting activity reports and all pertinent applicant and interview data to ensure unemployment and wrongful discharge claims may be appropriately addressed.
• Have knowledge of state and federal labor laws and guidelines, which include EEO and AAP.

REQUIRED QUALIFICATIONS

Education: High School Diploma/Equivalent

Experience: 1+ years of Human Resources related experience.

Licenses/Certifications: Ability to acquire and maintain railroad safety training and certifications as needed.

Knowledge, Skills and Abilities

• Knowledge of computers and software with good word processing skills using Microsoft Excel, Word and PowerPoint and email applications like Outlook.
• A cheerful and open attitude toward learning.
• Good personal presentation skills.
• A disciplined work ethic and advocate for Loram’s mission and vision.
• Ability to take candidate travel questions outside of office hours when travel is booked to the corporate office.

PREFERRED QUALIFICATIONS

Education: Bachelor’s Degree in Human Resources and/or related field

Experience: 2+ years of talent acquisition database and online tools experience.

Knowledge, Skills and Abilities

• A working knowledge of railroads, transportation, heavy construction, or combination.
• Knowledge of or ability to quickly become familiar with railroad products and services, particularly pertaining to maintenance of track and structures.

PRE-EMPLOYMENT REQUIREMENTS

• The subject’s name must correspond to their Social Security number and date of birth.
• A nationwide, federal, and state criminal background check will be conducted. Up to a seven-year history will be considered, including incarceration or court supervision. Findings will be reviewed relative to the position requirements.
• All applicants must successfully pass a pre-employment drug test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy. Corporate non safety applicants are subject to drug test.
• Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.

This position is not eligible for Visa Sponsorship.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork requires sitting, walking, using phone and computer
• May lift up to 30 lbs. occasionally
• 10% or more travel including international
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment

Equal Opportunity Employer

Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.

Benefits

Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.

Compensation

Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.

The pay range for this position is between $47,200-$66,000