Talent Acquisition Coordinator

TEAM; Fort Lauderdale (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

TEAM is an award-winning experiential marketing agency that develops and executes creative campaigns rooted in strategy and insights. As a Talent Acquisition Coordinator, you will provide centralized support to sourcers and recruiters across the full cycle, ensuring timely processing of information and paperwork from requisitions through offer and onboarding.

You will maintain candidate files, assist with scheduling, background checks, and compliance, collaborate with the TA team on each hire,

Qualifications

• 1-2 years of recruitment related experience.
• Experience in a high-volume, full-cycle recruitment environment.
• Experience with HR Information Systems, iCIMS ATS, and related report generation experience is highly desirable.
• Spanish language skills are an advantage.
• Excellent organizational skills and attention to detail.
• Proven ability to work effectively under pressure and meet deadlines.

Responsibilities

• Support Talent Acquisition Team with administrative processes and procedures for requisitions, offers, and documentation.
• Gather, process, and maintain new hire paperwork to ensure compliance with policy and laws.
• Collaborate with TA staff to finalize paperwork and ensure file/location follows standards and legal requirements.
• Close out roles in iCIMS ATS and notify orientation/HR partners that the candidate has been hired.
• Conduct background checks and ensure completion of Auto Policy forms for teammates driving client vehicles.
• Assist sourcers by screening job applicants over the phone to assess minimum requirements.
• Coordinate interview logistics: availability, confirmations, travel, on-site meetings.
• Assist with job fairs and college recruiting events.
• Develop relationships with colleges and networking groups to improve brand reach and applicant flow.

Skills

Recruitment experience

High-volume environment

Interpersonal skills

English communication

Attention to detail

Independent worker

Tools

iCIMS ATS

MS Office

Google Suite

Job description

In short, our purpose at TEAM is to blow people’s minds and steal their hearts with incredible brand experiences. We want you to help us help our brands do amazing, unprecedented, wildly creative things, creating moments that people never forget and that people will want to share with others. To make all that great work happen takes a lot of coordination and organization behind the scenes.

THE TEAM DIFFERENCE

People may forget your witty hashtag and your latest campaign tagline, but they will never forget how you made them feel. That’s because what a brand does is much more important that what is says. Actions speak louder than advertising and marketing. Experiences are what create real connections that lead to brand love and that’s what we do at TEAM. We’re a fun, collaborative, hard working group with a great office environment who takes care of our employees, to ensure that both in work and in life you experience something greater.

WHAT YOU WILL DO

The Talent Acquisition (TA) Coordinator provides centralized support to sourcers and recruiters as they identify from a recruitment need to the final interview and offer stage of the full cycle recruiting process. The TA Coordinator will ensure timely and efficient processing of all necessary information and paperwork to ensure compliance as the recruiter moves to the offer stage and then upon acceptance of the offer, the TA Coordinator will be responsible for processing of all paperwork related to PTPS new hires and hand over to the PTPS team for orientation.

The TA Coordinator is also responsible for ensuring familiarity with the overall function of the HRM Office and ensuring confidentiality with all HRM related matters.

• Support Talent Acquisition Team with administrative processes and procedures in preparation for requisition openings, extension of offers, and management of associated documentation once offer made.
• Assist Talent Acquisition staff by gathering, processing, and maintaining new hire paperwork files to ensure compliance with policy and local, state, and federal laws.
• Work closely with (TA Team) recruiters on each hire to maintain candidate files and be the point of contact to finalize all necessary paperwork in corresponding file/location following standards and legal requirements.
• Close out roles in iCIMS ATS, send SCF, enter offer details, and send the email out to orientation/HR partners that the candidate has been hired, and then enter Brand Trend.
• Conduct background checks and ensure completion of Auto Policy forms in order to ensure compliance for teammates who will be driving client vehicles.
• When requested assist the sourcers by performing basic screening of job applicants over the phone to ascertain whether they meet the minimum requirements of the open position.
• Aide Talent Acquisition team by helping manage logistical arrangements for candidate interviews: establish interviewer and candidate availability, interview confirmation calls, schedule meetings via Brand Trend and/or outlook, provide logistical support for meetings on-site and coordinate travel arrangements where necessary.
• Assist talent acquisition staff by attending and giving logistical as well as administrative support for job fairs and college recruiting events.
• Develop, maintain, and cultivate relationships with colleges, networking groups, and public health organizations that could improve our brand/marketing in the community as well as broadcast our openings and increase applicant flow.

WAYS TO STAND OUT FROM THE CROWD

• 1-2 years of recruitment related experience.
• Working within a high volume, full-cycle recruitment environment is highly preferred.
• Experience with HR Information Systems, iCIMS Applicant Tracking Systems, and related report generation experience is highly desirable.
• Additional language skills in Spanish an advantage.
• Prior recruiting experience preferred.
• Experience with detailed reporting and tracking advantageous.
• Proven ability to perform administrative work of a complex nature utilizing strong organizational skills with a focus on details and accuracy.
• Proven efficiency in a high volume, repetitive work environment.
• Proven ability to prioritize tasks and complete high volume of assigned work accurately.
• Demonstrated success in working effectively and efficiently under pressure.
• Excellent interpersonal skills and demonstrated ability to work with all levels in the organization and communicate effectively regarding sensitive and confidential matters.
• Excellent English communication skills, both verbal and written.
• Working experience with MS Office applications and Google.
• Proven ability to take initiative and build strong and productive personal relationships.
• Excellent organizational skills and meticulous attention to detail.
• Demonstrated record of goal achievement.
• Demonstrated initiative, ownership, and customer-service orientation skills, with the motivation and ability to function independently or as a team member.
• A high degree of flexibility.

WHO WE ARE

TEAM is an award-winning experiential marketing agency that develops and executes creative marketing campaigns rooted in strategy, insights, and decades of learning. We partner with the best brands and people to deliver experiences that create inspiration at the point of engagement. Our roster of talent is essential to executing quality campaigns which live up to our high standards. Visit us online on our website, Facebook, Instagram, or Twitter.