Talent Acquisition Coordinator

Ursa Major; Berthoud (CO); On-site; USD 54,000 - 68,000; Full time

Benefits offered by this job

Unlimited PTO

Parental and Adoptive Leave

Medical, Dental and Vision Insurance

HSA/FSA

Disability Insurance

Life Insurance

401k with Company Match

Equity Grants

Job summary

Ursa Major, based in Berthoud, Colorado, seeks a Talent Acquisition Coordinator to streamline interview processes and candidate communications. You’ll coordinate virtual and onsite interviews, manage calendars across multiple time zones, and act as the main contact for candidates, ensuring a smooth, professional experience.

Ideal candidates bring 1–2+ years in recruiting coordination or related roles, strong organizational skills, and proficiency with Greenhouse, MS Office, and Google Workspace.

Qualifications

• 1-2+ years in recruiting coordination, HR coordination, admin, or customer-facing roles.
• Exceptional organizational and time management skills with multiple deadlines.
• Outstanding written and verbal communication abilities.
• Strong attention to detail and accuracy.
• Demonstrated customer service excellence.
• Ability to work in a fast-paced, evolving environment.
• Experience with Applicant Tracking Systems; Greenhouse preferred.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to handle confidential information with discretion.
• Capable of independent work and cross-team collaboration.

Responsibilities

• Coordinate virtual and onsite interviews across functions and locations.
• Manage complex interview schedules balancing interviewer availability and candidate experience.
• Be primary point of contact for candidates throughout the process.
• Partner with TA Partners, hiring managers, HR, and admin teams to drive recruiting activities.
• Prepare interview agendas, candidate packets, and onsite logistics.
• Arrange candidate travel when applicable.
• Maintain accurate candidate data and metrics in Greenhouse ATS.
• Support recruiting reporting, dashboards, and pipeline tracking.
• Coordinate recruiting events like career fairs and university visits.
• Help maintain recruiting documentation and SOPs.
• Support employer branding and recruiting marketing initiatives.
• Assist continuous improvement to recruiting efficiency and experience.

Skills

Recruiting coordination

Organizational skills

Time management

Excellent written/verbal communication

Customer service

Confidentiality

Independent yet collaborative

ATS experience (Greenhouse)

MS Office & Google Workspace

Judgment and discretion

Education

Bachelor's degree or equivalent experience

Tools

Greenhouse ATS

Microsoft Office Suite

Google Workspace

Job description

The future of aerospace and defense starts here.

Ursa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands.

The Talent Acquisition Coordinator plays a critical role in delivering an exceptional hiring experience for candidates, hiring managers, and interview teams. This individual will serve as the operational backbone of the Talent Acquisition team by coordinating interviews, managing candidate communications, supporting recruiting operations, and ensuring an efficient and professional recruitment process from application through offer.

This role is ideal for someone who is highly organized, customer-focused, detail-oriented, and energized by working in a fast-paced, high-growth environment.

Key Responsibilities

• Coordinate virtual and onsite interviews across multiple business functions and locations.
• Manage complex interview schedules while balancing interviewer availability and candidate experience.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication and ensuring an exceptional experience.
• Partner closely with Talent Acquisition Partners, hiring managers, executives, HR, and administrative teams to facilitate recruiting activities.
• Prepare interview agendas, candidate packets, and coordinate onsite interview logistics.
• Arrange candidate travel when applicable.
• Maintain accurate candidate data and recruiting metrics within Greenhouse ATS.
• Assist with recruiting reporting, dashboards, and pipeline tracking.
• Coordinate recruiting events including career fairs, university recruiting, networking events, and onsite hiring events.
• Help maintain recruiting documentation, templates, and standard operating procedures.
• Support employer branding initiatives and recruiting marketing activities.
• Assist with continuous improvement initiatives that enhance recruiting efficiency and candidate experience.
• Ensure confidentiality and professionalism while handling sensitive candidate information.
• Provide administrative support to the Talent Acquisition team as needed.

Required Qualifications

• 1-2+ years of recruiting coordination, HR coordination, administrative, or customer-facing experience.
• Exceptional organizational and time management skills with the ability to prioritize multiple competing deadlines.
• Outstanding written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to provide exceptional customer service.
• Comfortable working in a fast-paced, evolving environment with changing priorities.
• Experience using Applicant Tracking Systems (Greenhouse preferred) or similar recruiting platforms.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work independently while collaborating effectively across teams.

Preferred Qualifications

• Experience supporting recruiting within manufacturing, aerospace, defense, engineering, or other technical industries.
• Experience coordinating executive-level interviews.
• Familiarity with scheduling across multiple time zones.
• Experience supporting recruiting metrics and reporting.
• Knowledge of recruiting compliance and hiring best practices.

Work Environment

• Primarily based in Berthoud, Colorado.
• Ability to travel occasionally to Ursa Major’s Longmont office for meetings, recruiting activities, and business needs.
• Occasional travel to recruiting events, career fairs, and university events may be required.

What Success Looks Like

• Candidates receive a seamless, professional, and welcoming interview experience.
• Interviews are scheduled accurately and efficiently with minimal delays.
• Hiring managers and recruiters receive responsive, proactive operational support.
• Recruiting data remains accurate, organized, and up to date.
• Recruiting processes continuously improve through operational excellence and attention to detail.

Colorado law requires us to tell you the base compensation range of this role, which is $54,000 - $68,000, determined by your education, experience, knowledge, skills, and abilities. What we can't quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.

Classification: Full-time Exempt

Benefits Include: (Please note, Interns are not eligible for benefits)

• Unlimited PTO - Vacation, Sick, Personal, and Bereavement
• Paid Parental and Adoptive Leave
• Medical, Dental and Vision Insurance
• Tax Advantage Accounts (HSA/FSA)
• Employer Paid Short and Long Term Disability, Basic Life, AD&D
• Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
• EAP Program
• Retirement Savings Plan - 401k with Company Match
• Equity Grants in the Company

NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements.

Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents).

Eligibility to obtain and maintain a U.S. Security Clearance.

We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

No outside recruiters, please.