Talent Acquisition Assistant

First Atlantic Health Care; Portland (ME); On-site; USD 47,000 - 57,000; Full time

Job summary

First Atlantic Health Care in Portland, ME seeks a proactive Talent Acquisition Assistant to support recruiting operations and candidate flow across our network. The role emphasizes sourcing, screening, and coordinating interviews, with a focus on growing our talent pipelines and maintaining accurate ATS records.

Ideal candidates hold a Bachelor's degree in HR, Marketing, or a related field and have strong communication and organizational skills to manage multiple priorities in a fast-paced

Qualifications

• Bachelor's degree in Human Resources, Marketing, or a related field, or equivalent relevant work experience, required.
• Previous experience in recruitment, talent acquisition, human resources, or administrative support strongly preferred.
• Excellent communication and interpersonal skills with the ability to manage multiple priorities independently.

Responsibilities

• Establish and maintain relationships with colleges, universities, career centers, and educational institutions.
• Coordinate recruitment outreach, job postings, and candidate referral opportunities.
• Identify opportunities to expand talent pipelines through academic and professional partnerships.
• Source candidates through job boards, resume databases, professional networks, and other recruitment channels.
• Review, screen, and evaluate resumes and applications against established job requirements.
• Maintain accurate candidate records and update applicant tracking systems (ATS).
• Identify qualified candidates and coordinate next steps in the recruitment process.
• Verify job requisitions and confirm position requirements and recruitment details.
• Conduct employment and professional reference checks when requested.
• Assist with candidate qualification verification and documentation when requested.
• Coordinate background checks.
• Maintain confidentiality and ensure proper handling of sensitive candidate information.
• Assist in developing engaging job advertisements, recruitment materials, and candidate outreach communications.
• Create content to promote employment opportunities across relevant digital platforms.
• Support recruitment marketing initiatives and employer branding efforts.
• Assist with improving and maintaining the organization's online recruitment presence.
• Support updates to career pages, job postings, and professional digital platforms.
• Help strengthen the organization's digital footprint to attract qualified candidates.

Skills

Recruitment experience

Sourcing candidates

Communication skills

Organizational skills

Education

Bachelor's degree in HR/Marketing or related field

Equivalent relevant work experience

Tools

ATS (Applicant Tracking System)

Job boards

Resume databases

Microsoft Office

Job description

NOW HIRING: Talent Acquisition Assistant

Employment Type: Full-Time

Compensation: $25.00 per hour / $52,000 annually

Department: Human Resources / Talent Acquisition

Position Summary

We are seeking a proactive, detail-oriented, and highly organized Talent Acquisition Assistant to support our recruitment and talent acquisition operations. This individual will play an important role in identifying, sourcing, evaluating, and vetting qualified candidates while helping to strengthen our recruitment partnerships, candidate database, and overall digital presence.

Key Responsibilities

Responsibilities include, but are not limited to:

1. Career Center and School Partnerships

• Establish and maintain relationships with colleges, universities, career centers, and educational institutions.
• Coordinate recruitment outreach, job postings, and candidate referral opportunities.
• Identify opportunities to expand talent pipelines through academic and professional partnerships.

2. Candidate Database and Application Vetting

• Source candidates through job boards, resume databases, professional networks, and other recruitment channels.
• Review, screen, and evaluate resumes and applications against established job requirements.
• Maintain accurate candidate records and update applicant tracking systems (ATS).
• Identify qualified candidates and coordinate next steps in the recruitment process.

3. Requisition Verification and Reference Checking

• Verify job requisitions and confirm position requirements and recruitment details.
• Conduct employment and professional reference checks when requested.
• Assist with candidate qualification verification and documentation when requested.

4. Background Checks

• Coordinate background checks.
• Maintain confidentiality and ensure proper handling of sensitive candidate information.

5. Recruitment Content Creation

• Assist in developing engaging job advertisements, recruitment materials, and candidate outreach communications.
• Create content to promote employment opportunities across relevant digital platforms.
• Support recruitment marketing initiatives and employer branding efforts.

6. Digital Footprint and Web Presence

• Assist with improving and maintaining the organization's online recruitment presence.
• Support updates to career pages, job postings, and professional digital platforms.
• Help strengthen the organization's digital footprint to attract qualified candidates.
• Other duties as assigned

Required Skills and Abilities

• Proven experience working in Human Resources or Recruitment.
• Hands-on experience with candidate sourcing, screening, and evaluation.
• Familiarity with job boards, resume databases, and Applicant Tracking Systems (ATS).
• Strong decision-making and problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and relationship-building skills.
• Proactive and independent, with the ability to take initiative.
• Excellent time management skills and a proven ability to meet deadlines.
• Ability to develop and implement sourcing strategies for a variety of positions.
• Proficient with, or able to quickly learn, applicant tracking software and other recruitment systems.
• Proficient with Microsoft Office Suite or related software.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.

Education and Experience

Bachelor's degree in Human Resources, Marketing, or a related field, or equivalent relevant work experience, required.

Previous experience in recruitment, talent acquisition, human resources, or administrative support is strongly preferred.

The ideal candidate has experience in Human Resources or Recruitment, strong communication and interpersonal skills, and the ability to manage multiple priorities independently.