Talent Acquisition Administrator

barnhart-crane-rigging; Memphis (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401k matching

Medical, dental, and vision

PTO and holidays

Disability coverage

Life Insurance

Barnhart CARES program

Job summary

Barnhart is seeking a Talent Acquisition Administrator to support the recruiting function by managing offer processes, coordinating pre-employment activities, and ensuring a seamless candidate experience. This onsite role partners closely with the Talent Acquisition team, hiring managers, and external vendors to provide administrative, logistical, and compliance support across the hiring lifecycle.

This is an ideal position for someone who is highly organized, detail-oriented, and thrives in a

Qualifications

• 2+ years in data entry, recruitment, HR, or administrative support
• Experience with applicant tracking systems and HRIS platforms preferred
• Strong discretion and confidentiality with sensitive information

Responsibilities

• Offer Letter Management: Draft, proofread, and distribute offer letters per hiring managers' requests
• Pre-Employment Testing Coordination: Schedule and track exams with candidates and vendors
• Invoice Processing: Process invoices for recruitment vendors and services
• Event and Career Fair Support: Book and coordinate hiring events and campus recruiting activities
• Candidate Travel Management: Arrange travel, flights, and accommodations as needed
• Expense Reimbursements: Handle candidate expense reimbursements per policy
• Compliance & Record Keeping: Maintain candidate records and testing results
• Staffing Data & Reporting Support: Prepare staffing reports and analytics
• Exit Interview Coordination: Coordinate exit interviews and summarize findings for workforce planning
• Survey Administration & Reporting: Administer recruitment surveys and compile actionable insights
• Other Duties as Assigned: Support TA team and recruitment goals

Skills

Data entry

Recruitment

HR

Administrative support

Tools

Applicant Tracking System

HRIS

Microsoft Office Suite

Job description

Help power our hiring process - join our team as a Talent Acquisition Administrator!

Position Summary

The Talent Acquisition Administrator plays a critical role in supporting the recruiting function by managing offer processes, coordinating pre-employment activities, and ensuring a seamless candidate experience. This position partners closely with the Talent Acquisition team, hiring managers, and external vendors to provide administrative, logistical, and compliance support across the hiring lifecycle.

This is an ideal opportunity for someone who is highly organized, detail-oriented, and thrives in a fast-paced, team-driven environment.

Location

Candidates must currently reside in the greater Memphis, TN area to be considered, as this is a fully onsite, in-office role.

Key Responsibilities

• Offer Letter Management: Draft, proofread, and distribute offer letters as per request by hiring managers in a timely and accurate manner, ensuring compliance with internal policies and relevant labor regulations
• Pre-Employment Testing Coordination: Schedule and track fit-for-duty exams, working closely with candidates and third-party vendors
• Invoice Processing: Process invoices for recruitment vendors and services; with accuracy and timeliness.
• Event and Career Fair Support: Assist in the booking and coordination of hiring events, job fairs, or campus recruiting activities including logistics and SWAG preparation, and ensuring clear communication with hiring teams to align on goals and candidate engagement strategies.
• Candidate Travel Management: Coordinate and manage candidate travel arrangements, including booking transportation, flights, and accommodations as needed.
• Expense Reimbursements: Handle candidate expense reimbursements and ensure all submissions are documented and processed in compliance with policy.
• Compliance & Record Keeping: Ensure proper documentation and retention of candidate records, offer letters, and testing results in alignment with company policy and compliance standards.
• Staffing Data & Reporting Support: Prepare various staffing reports including metrics related to employee turnover, tenure, and other workforce analytics.
• Exit Interview Coordination: Coordinate and conduct exit interviews for long-tenured employees, capturing insights on role history, organizational knowledge, and opportunities for improvement. Summarize and share findings with the Talent Acquisition Director to support workforce planning and knowledge retention.
• Survey Administration & Reporting: Administer recruitment-related surveys; collect, review, and analyze responses to identify trends and areas for improvement, and compile findings into actionable reports for the Talent Acquisition Director.
• Other Duties as Assigned: Perform additional tasks, responsibilities and special projects as required to support the Talent Acquisition team and contribute to the overall success of recruitment efforts.

Preferred Experience

• Experience:
  • 2+ years in a data entry, recruitment, HR, or administrative support role; experience with applicant tracking systems and HRIS platforms preferred
  • Experience generating reports, surveys and tracking data, with the ability to analyze results and present insights
    • with the ability to analyze results and present insights
• Skills:
  • Discretion and confidentiality with sensitive information is mandatory
  • Strong attention to detail and organizational skills
  • Excellent written and verbal communication
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
  • Ability to manage multiple priorities in a fast-paced work environment
  • Previous experience in a construction or industrial industry considered an asset

Barnhart Offers

• Benefits:
  • We offer a comprehensive benefits package designed to support the health and well-being of our team members, including but not limited to:
    • 401k: $1 for $1 match, up to 10% of Pay
    • Medical, dental, and vision coverage
    • Paid Time Off (PTO) and paid holidays
    • Short and long-term disability coverage
    • Life Insurance
    • Barnhart CARES: The CARES program is the means by which we seek to care for our employees and for the communities in which we work. To support our employees, we offer free resources, both online and in-person, including some resources available to members of their families. These resources support and guide our team members as they pursue emotionally, financially, and spiritually healthy lives.

PURPOSE

Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER

Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK

Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE

Barnhart has a strong team culture - the One TEAM. We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran