TA Operations & Employer Branding Specialist

401 Cast & Crew LLC; California; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

401(k) match

Paid parental leave

Health and wellness programs

Job summary

Cast & Crew in California seeks a Talent Acquisition Operations & Employer Branding Specialist to optimize ATS workflows, own TA reporting, and ensure a strong candidate experience across the hiring cycle.

You will partner with HRIS, IT, and Marketing to standardize processes, refresh job ads, and empower recruiters with templates and playbooks to drive hiring outcomes.

Qualifications

• 3–5+ years in Talent Acquisition operations, senior recruiting coordination, or HR operations.
• Strong working knowledge of ATS/HRIS platforms, preferably Workday.
• Proven experience owning operational reporting and dashboards; advanced Excel/Sheets/BI skills.
• Strong process orientation; able to design scalable, repeatable TA solutions.
• Experience managing employer brand content across LinkedIn, Glassdoor, and career sites.

Responsibilities

• TA Operations & Systems: optimize ATS workflows, templates, and permissions for efficiency and data integrity.
• Employer Brand & Candidate Experience: refresh content, partner with Marketing, monitor platforms, and gather feedback.
• Recruiter Enablement & Partnership: create templates, reduce admin burden, and support vendor management.

Skills

ATS/HRIS systems

Data integrity

Project management

Cross-functional collaboration

Communication

AI in TA

Tools

Workday

Excel

Google Sheets

BI tools

Job description

About Us

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew

Position Overview

The Talent Acquisition Operations & Employer Branding Specialist serves as the operational backbone of the Talent Acquisition function, overseeing the systems, processes, reporting, and employer brand execution that enable the recruiting team to operate at scale. This role ensures that Talent Acquisition runs efficiently, consistently, and with a strong candidate experience at every stage of the hiring process. This position is well-suited for an experienced Talent Acquisition operations professional who brings strong operational instincts, systems aptitude, and a drive to execute, maintain, audit, and continuously improve the processes, tools, and workflows that support the TA infrastructure strategy. The ideal candidate is energized by managing the day-to-day operational details, tasks, and brand presence that recruiters depend on every day to deliver results.

Core Responsibilities

TA Operations & Systems
Own and continuously optimize ATS workflows, configurations, templates, and permissions to maximize recruiter efficiency and data integrity.
Serve as the primary owner of TA reporting and analytics, including dashboards that track time-to-fill, pipeline health, source effectiveness, diversity metrics, etc.
Support with building, documenting, and scale TA processes and playbooks so that best practices are codified, repeatable, and accessible across the recruiting team.
Partner with the Talent Acquisition team to standardize intake meeting templates, interview scorecards, and job ad frameworks.
Partner with HRIS and IT on system integrations, enhancements, and troubleshooting to support a seamless recruiting technology ecosystem.
Ensure data accuracy and integrity across all TA systems and support audit readiness and compliance with data governance and recordkeeping standards.

Employer Brand & Candidate Experience
Support the execution of employer branding initiatives in partnership with TA leadership and Marketing, ensuring alignment with the company’s employer brand.
Manage, audit, and regularly refresh all candidate-facing content, including job advertisements, career site copy and content, and recruiting collateral; provide recommendations to TA leadership to improve clarity, consistency, and employer brand impact.
Monitor, audit, and maintain the company’s employer presence across platforms including LinkedIn, Glassdoor, Indeed, and Built In, ensuring content is current, compelling, and on brand while identifying opportunities and recommendations for TA leadership.
Partner with TA leadership to design and manage candidate experience feedback tools, such as post-interview surveys, and turn insights into continuous improvement actions.
Develop content and campaigns that support the attraction of diverse, high-quality talent pipelines.

Recruiter Enablement & Partnership
Create and maintain a library of standardized recruiter tools, templates, and intake resources that reduce administrative burden and improve consistency across the team.
Partner closely with recruiters to identify workflow friction points and implement scalable solutions.
Support vendor management from an operational perspective, including relationships with job boards, survey tools, and recruiting technology providers.

Required Qualifications

• 3–5+ years of experience in Talent Acquisition operations, senior recruiting coordination, or HR operations.
• Strong working knowledge of ATS and HRIS platforms, preferably Workday, and demonstrated ability to configure and optimize them for efficiency.
• Proven experience owning operational reporting and dashboards; advanced proficiency in Excel, Google Sheets, or BI tools preferred.
• Strong process orientation with the ability to identify inefficiencies and design scalable, repeatable solutions.
• Experience managing and auditing employer brand content; driving forward employer branding initiatives and ideas; maintaining and improving external platforms including LinkedIn, Glassdoor, and career sites; making recommendations to TA leadership; and managing employer branding vendor contacts.
• Excellent project management and prioritization skills with the ability to manage multiple workstreams independently.
• Collaborative partner with the ability to influence without authority across HR, Marketing, IT, and recruiting teams.
• High attention to detail and a strong commitment to data integrity and accuracy.
• Strong verbal and written communication skills.
• Demonstrated experience leveraging AI tools within the Talent Acquisition process with the ability to speak to specific tools used and measurable impact on recruiting outcomes.

Preferred Qualifications

• Experience in media, entertainment, technology, or high-growth environments, where TA infrastructure needed to be built or significantly improved.
• Familiarity with employer brand campaign execution in partnership with a Marketing team.

Special Work Conditions

Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull. #LI-AL1 #LI-HYBRID #LI-REMOTE

Benefits

We take care of our people. When you join Cast & Crew, you're backed by a benefits package built around what matters most.

• From comprehensive medical, dental, and vision coverage, to a 401(k) match, generous PTO, paid parental leave, health and wellness programs, tuition reimbursement, and employee discounts.

We’re committed to helping you thrive, professionally, and personally. Benefits are subject to eligibility requirements.

Equal Opportunity

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

Privacy

CA residents Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Company History

We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.