TA Operations Coordinator

NorthMark Strategies; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Lunch stipend

Company-paid medical, dental, vision

401(k) match

PPO options and HSA/FSA

Paid time off 25 days + holidays

Job summary

NorthMark Strategies is seeking a Talent Acquisition Operations Coordinator to support the TA team in scaling NMC²—our high-performance computing and cloud infrastructure business.

This role is based in Dallas, TX at our Victory Commons office, and you will own interview logistics, candidate pipeline management, and data integrity in Workday, ensuring an exceptional experience for every candidate and hiring manager.

Qualifications

• At least two years of experience in a TA operations or scheduling role.
• Able to communicate concisely and confidently with the wider business.
• Highly organized, efficient and able to operate at pace.
• Ability to prioritize, multitask and pivot in a complex environment.
• Proven experience working across time zones and office locations.
• Strong MS Office skills including strong Excel.
• Tableau or Power BI is a plus.

Responsibilities

• Serve as the primary point person for interview scheduling; gather availability, send calendar invites, coordinate across time zones.
• Provide an exceptional candidate and hiring manager experience throughout the full recruitment process.
• Support the TA team in partnering with external recruiters and measuring vendor performance.
• Set up new roles and manage candidates in Workday and other CRMS; maintain data and reports.
• Be a super user for our systems and first line of TA team support.
• Educate interviewers on how to use Workday and related tools.
• Gather feedback from hiring managers and candidates.
• Build visual reports on hiring status, pipeline and diversity metrics.
• Map the market for key open roles with the TA team.
• Administer assessments and tests for candidates as needed.

Skills

TA operations

Interview scheduling

Data integrity

Workday

Excel

Time zone coordination

Cross-office collaboration

Tools

Workday

MS Excel

CRM systems

Job description

The Company

NorthMark Strategies is a leading investment firm, combining capital, innovation, and engineering to drive long-term value. From operating complex businesses to backing breakthrough technologies, our mission is to build enduring businesses. Our team combines intelligent risk-taking, operational excellence, exceptional talent, and world-class computing capacity to create shareholder value.

Our company offers a dynamic environment where individuals have the freedom to lead companies toward bold achievements by embracing innovation, leveraging technology, and fostering differentiated business strategies. Our values are Integrity, Ability, and Energy, and the company aims to hire individuals who possess those qualities.

The Position

We’re hiring for a Talent Acquisition Operations Coordinator to support our TA team in scaling NMC² — our high-performance computing and cloud infrastructure business. This role is based in Dallas, TX at our Victory Commons office.

The successful candidate will serve as the operational backbone of our recruiting function, supporting hiring across NorthMark Strategies and NMC². You will own interview logistics, candidate pipeline management, and data integrity in Workday, while ensuring an exceptional experience for every candidate and hiring manager throughout the process.

Responsibilities

• Serve as the primary point person for interview scheduling; gathering availability, sending calendar invites, facilitating logistics across time zones and confirming/distributing those schedules in a professional manner.


• Provide an exceptional experience to candidates and hiring managers throughout the full recruitment process.


• Support the TA team in partnering with external recruiters and measuring vendor performance by managing scheduling, gathering relevant data, and reporting back to Talent Partners and the Sourcing Manager.


• Set up new roles and manage candidates on our applicant tracking system (Workday) and other CRMS, maintaining all data and producing accurate reports.


• Be a super user for our systems, acting as a first line of support for the TA team.


• Partner with interviewers to ensure they understand their role in the process and educate them on how to use our applicant tracking system, Workday.


• Gather feedback from hiring managers and candidates.


• Build visual reports on hiring status, pipeline and diversity metrics, weekly, monthly and ad-hoc.


• Partner with TA team to map the market for key open roles.


• Administer assessments and tests for candidates as needed.

Requirements

• At least two years of experience within a TA operations or scheduling role.


• An eye for spotting inefficiencies and improving processes.


• Ability to communicate concisely and confidently with the wider business.


• Highly organized, efficient and able to operate at pace.


• Ability to prioritize, multitask and pivot in a complex environment.


• Proven experience working across time zones and office locations.


• Strong MS Office skills including strong Excel.


• Tableau or Power BI is a plus.


• A proactive approach with an ability to build relationships and influence.

It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company’s needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Benefits & Perks

• Company-Paid Lunch Stipend: Lunch is provided via GrubHub


• Company-Paid Benefits: 100% Employer-Paid Medical in our High Deductible Health Plan, Dental and Vision benefits for employees and their families, 16 weeks of Paid Parental Leave, Employee Assistance Program, Life insurance, Short-Term Disability and Long-Term Disability


• 401(k): Company will match 100% of your contributions up to 6%


• Optional Employee-Paid Benefits: Medical insurance in our PPO plan and a variety of other benefits such as Health Savings Accounts (with Company Contribution!), Flexible Spending Accounts, Supplemental Life Insurance, Wellhub and more.


• Time Off: 25 days of Paid Time Off plus 12 company holidays

EQUAL OPPORTUNITY EMPLOYER

NORTHMARK STRATEGIES LLC IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COMPANY'S POLICY IS NOT TO DISCRIMINATE AGAINST ANY APPLICANT OR EMPLOYEE BASED ON RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, MARITAL STATUS, MENTAL OR PHYSICAL DISABILITY, AND GENETIC INFORMATION, OR ANY OTHER BASIS PROTECTED BY APPLICABLE LAW. THE FIRM ALSO PROHIBITS HARASSMENT OF APPLICANTS OR EMPLOYEES BASED ON ANY OF THESE PROTECTED CATEGORIES.