T&I Marketing Specialist 1

GAI Consultants, Inc.; Louisville (KY); Hybrid; USD 65.000 - 95.000; Vollzeit

Benefits dieser Stelle

Health insurance

Disability coverage

401(k) with match

Tuition reimbursement

Paid holidays & PTO

Parental and adoption leave

Zusammenfassung

GAI Consultants is seeking an experienced Proposal Specialist / Marketing Specialist to lead transportation and infrastructure pursuits from kickoff through submission and shortlist interview. This hybrid role supports our Indiana, Kentucky, Ohio or West Virginia offices and partners with engineers and leadership to turn complex technical content into persuasive narratives.

You will manage the full pursuit lifecycle, drive go/no-go decisions, ensure RFP compliance, and develop staff resumes,

Qualifikationen

• 5+ years in proposal coordination, proposal management, or AEC marketing.
• Proven track record managing proposals to hard deadlines with multiple contributors.
• Strong writing, editing, and proofreading skills.
• Associate or bachelor's degree in marketing, communications, business, or related field.
• Valid driver`s license and reliable transportation for local travel.

Aufgaben

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently; support major and multi-firm efforts alongside senior marketing staff.
• RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
• Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
• Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
• Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
• Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

Kenntnisse

Proposal coordination

Proposal management

AEC marketing

Writing & editing

Adobe InDesign

Deltek Vantagepoint

Microsoft Office

Communication

Ausbildung

Associate or bachelor's degree in marketing, communications, business, or related field

Tools

Deltek Vantagepoint

Microsoft Office

Adobe Creative Suite

Jobbeschreibung

Proposal Specialist / Marketing Specialist / AEC

GAI Consultants -- Indiana, Kentucky, Ohio, or West Virginia -- Hybrid

Run the pursuits that win DOT, county and municipality work.

GAI is hiring an experienced AEC proposal professional to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Hybrid schedule, based out of our Indiana, Kentucky, Ohio or West Virginia offices. Every transportation project we deliver started as a proposal someone had to win. That's this role. You'll drive pursuits end to end strategy, schedule, narrative, compliance, and the deliverable that puts GAI in front of state DOTs, counties, and municipalities across the region. You'll work shoulder to shoulder with the engineers and business leaders chasing the work, turn technical depth into a persuasive story, and own the process that keeps a complex pursuit on track. This is for someone who has run proposals and wants more control over how they're won. You'll weigh in on go/no-go calls, push back on weak content, and build reusable material that makes the next pursuit faster than the last.

GAI has been solving infrastructure challenges since 1958. Our Transportation & Infrastructure practice is growing and pursuit capacity is what growth runs on.

What You Own

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently; support major and multi-firm efforts alongside senior marketing staff.
• RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
• Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
• Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
• Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
• Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

Required

What You Bring

• 5+ years in proposal coordination, proposal management, or AEC marketing
• Proven track record managing proposals to hard deadlines with multiple contributors
• Strong writing, editing, and proofreading skills
• Adobe InDesign and Creative Suite
• Microsoft Word, Excel, PowerPoint, Outlook
• Associate or bachelor's degree in marketing, communications, business, or related field. Equivalent experience considered.
• Valid driver's license and reliable transportation for local travel

Preferred

• AEC industry experience; engineering, architecture, construction, or infrastructure consulting
• Public-sector pursuits; DOT, county, or municipal clients
• Deltek Vantagepoint or comparable CRM
• Experience coaching technical staff through shortlist presentations

Proposal writing and layout samples strongly encouraged; include a portfolio link on your resume or attach PDF samples.

Your First Year

90 Days

You know the pursuit calendar, the key technical staff, and how Vantagepoint is set up here and are starting to lead pursuits.

6 Months

You're running mid-sized pursuits independently. Senior staff have stopped double-checking your compliance work.

12 Months

You've measurably improved something — a template, a content library, turnaround time, or win rate in a specific market.

Location, Travel, and Hours

Hybrid schedule based out of our Indiana, Kentucky, Ohio or West Virginia offices. Occasional regional travel for conferences, client events, and meeting typically several times a year. Proposal work runs on client deadlines. Most weeks are standard business hours; submission weeks occasionally run long. We plan ahead to keep that the exception, not the norm.

Compensation And Benefits

Actual compensation depends on experience, education, qualifications, and relevant skills.

Health & Wellness

Medical, dental, vision; company-paid life insurance; short- and long-term disability; Employee Assistance Program

Time & Flexibility

Hybrid schedule; generous PTO; seven paid holidays plus one floating holiday; paid parental and adoption leave

Financial & Growth

401(k) with company match; tuition reimbursement;

Ready to Own the Pursuits That Build the Region?

#GAI