T&I Marketing Specialist

GAI Consultants Inc.; Charleston (WV); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Health & Wellness benefits

Paid holidays

Job summary

GAI Consultants is seeking a Proposal Specialist / Marketing Specialist to lead DOT, county, and municipal pursuits in a hybrid setup with offices across Indiana, Kentucky, Ohio, or West Virginia. You will translate technical depth into persuasive narratives and manage the full pursuit lifecycle from kickoff through shortlist interviews.

You will collaborate with engineers and business leaders, own content quality, and drive go/no-go decisions while developing reusable materials to accelerate

Qualifications

• 5+ years in proposal coordination, proposal management, or AEC marketing.
• Proven track record managing proposals to hard deadlines with multiple contributors
• Strong writing, editing, and proofreading skills
• Adobe InDesign and Creative Suite experience
• Microsoft Word, Excel, PowerPoint, Outlook proficiency
• Associate or bachelor's degree in marketing, communications, business, or related field
• Valid driver's license and reliable transportation for local travel

Responsibilities

• Lead end-to-end pursuit strategy, schedule, and content.
• Write and edit narratives, executive summaries, project descriptions, and staff resumes.
• Ensure RFP compliance and content accuracy before submission.
• Develop shortlist interview materials, presentations, and logistics.
• Maintain Deltek Vantagepoint data and improve reuse of content.
• Create service briefs, project profiles, and award submissions.
• Drive process improvements with templates and boilerplate content.

Skills

Proposal coordination

Proposal management

Writing & editing

Adobe InDesign

Microsoft Office

Driver's license

Strong writing

Education

Bachelor's or Associate degree in marketing, communications, business, or related field

Tools

Deltek Vantagepoint

Job description

Proposal Specialist / Marketing Specialist / AEC

GAI Consultants | Indiana, Kentucky, Ohio, or West Virginia | Hybrid

Run the pursuits that win DOT, county and municipality work. GAI is hiring an experienced AEC proposal professional to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Hybrid schedule, based out of our Indiana, Kentucky, Ohio or West Virginia offices.

Every transportation project we deliver started as a proposal someone had to win. That's this role.

You'll drive pursuits end to end strategy, schedule, narrative, compliance, and the deliverable that puts GAI in front of state DOTs, counties, and municipalities across the region. You'll work shoulder to shoulder with the engineers and business leaders chasing the work, turn technical depth into a persuasive story, and own the process that keeps a complex pursuit on track.

This is for someone who has run proposals and wants more control over how they're won. You'll weigh in on go/no-go calls, push back on weak content, and build reusable material that makes the next pursuit faster than the last.

GAI has been solving infrastructure challenges since 1958. Our Transportation & Infrastructure practice is growing and pursuit capacity is what growth runs on.

What You'll Own

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently; support major and multi-firm efforts alongside senior marketing staff.
• RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
• Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
• Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
• Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
• Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

What You Bring

Required

• 5+ years in proposal coordination, proposal management, or AEC marketing
• Proven track record managing proposals to hard deadlines with multiple contributors
• Strong writing, editing, and proofreading skills
• Adobe InDesign and Creative Suite
• Microsoft Word, Excel, PowerPoint, Outlook
• Associate or bachelor's degree in marketing, communications, business, or related field.
• Valid driver's license and reliable transportation for local travel

Preferred

• AEC industry experience; engineering, architecture, construction, or infrastructure consulting
• Public-sector pursuits; DOT, county, or municipal clients
• Deltek Vantagepoint or comparable CRM
• Experience coaching technical staff through shortlist presentations

Proposal writing and layout samples strongly encouraged; include a portfolio link on your resume or attach PDF samples.

Your First Year

90 Days

You know the pursuit calendar, the key technical staff, and how Vantagepoint is set up here and are starting to lead pursuits.

6 Months

You're running mid-sized pursuits independently. Senior staff have stopped double-checking your compliance work.

12 Months

You've measurably improved something - a template, a content library, turnaround time, or win rate in a specific market.

Location, Travel, and Hours

Hybrid schedule based out of our Indiana, Kentucky, Ohio or West Virginia offices. Occasional regional travel for conferences, client events, and meeting typically several times a year.

Proposal work runs on client deadlines. Most weeks are standard business hours; submission weeks occasionally run long. We plan ahead to keep that the exception, not the norm.

Compensation and Benefits

Actual compensation depends on experience, education, qualifications, and relevant skills.

Health & Wellness

Medical, dental, vision; company-paid life insurance; short- and long-term disability; Employee Assistance Program

Time & Flexibility

Hybrid schedule; generous PTO; seven paid holidays plus one floating holiday; paid parental and adoption leave

Financial & Growth

401(k) with company match; tuition reimbursement;

Licenses & Certifications

Driver's License (required)

Qualifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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