T&I Marketing Specialist

GAI Consultants, Inc.

Fort Gay (WV)

Hybrid

USD 80,000 - 110,000

Full time

14 days+

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Hybrid schedule

Generous PTO

401(k) with company match

Job summary

GAI Consultants is seeking an experienced Proposal Specialist / Marketing Specialist to lead transportation and infrastructure pursuits from kickoff through shortlist interviews. This hybrid role is based out of our Indiana, Kentucky, Ohio or West Virginia offices, collaborating with engineers and business leaders to craft winning narratives.

You will own the pursuit strategy, schedule, and compliance, turning technical depth into a persuasive story and maintaining the process across complex

Qualifications

5+ years in proposal coordination, proposal management, or AEC marketing.
Proven track record meeting hard deadlines with multiple contributors.
Strong writing, editing, and proofreading skills.
Experience with Adobe InDesign or Creative Suite.
Familiarity with Deltek Vantagepoint or similar CRM.

Responsibilities

Full pursuit lifecycle; kickoff through submission and shortlist interview.
Lead mid-sized pursuits independently; support major and multi-firm efforts.
RFP compliance; build the matrix and ensure all requirements are answered.
Writing and editing narratives, executive summaries, project descriptions, and resumes.
Shortlist interviews; develop presentations, materials, rehearsals, and logistics.
Deltek Vantagepoint; keep data accurate and reusable.
Marketing collateral; service briefs, project profiles, awards, and proposals.
Process improvement; create content libraries and templates to raise quality and speed.

Skills

Proposal coordination

Proposal management

AEC marketing

Strong writing

Editing

Education

Associate or bachelor's degree in marketing, communications, business, or related field

Tools

Adobe InDesign

Creative Suite

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Proposal Specialist / Marketing Specialist / AEC

GAI Consultants | Indiana, Kentucky, Ohio, or West Virginia | Hybrid |

Run the pursuits that win DOT, county and municipality work. GAI is hiring an experienced AEC proposal professional to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Hybrid schedule, based out of our Indiana, Kentucky, Ohio or West Virginia offices.

Every transportation project we deliver started as a proposal someone had to win. That's this role.

You’ll drive pursuits end to end strategy, schedule, narrative, compliance, and the deliverable that puts GAI in front of state DOTs, counties, and municipalities across the region. You’ll work shoulder to shoulder with the engineers and business leaders chasing the work, turn technical depth into a persuasive story, and own the process that keeps a complex pursuit on track.

This is for someone who has run proposals and wants more control over how they’re won. You’ll weigh in on go/no-go calls, push back on weak content, and build reusable material that makes the next pursuit faster than the last.

GAI has been solving infrastructure challenges since 1958. Our Transportation & Infrastructure practice is growing and pursuit capacity is what growth runs on.

What You’ll Own

Full pursuit lifecycle; kickoff through submission and shortlist interview.
Lead mid-sized pursuits independently; support major and multi-firm efforts alongside senior marketing staff.
RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

Required

What You Bring

5+ years in proposal coordination, proposal management, or AEC marketing
Proven track record managing proposals to hard deadlines with multiple contributors
Strong writing, editing, and proofreading skills
Adobe InDesign and Creative Suite
Microsoft Word, Excel, PowerPoint, Outlook
Associate or bachelor's degree in marketing, communications, business, or related field.
Valid driver's license and reliable transportation for local travel

Preferred

AEC industry experience; engineering, architecture, construction, or infrastructure consulting
Public-sector pursuits; DOT, county, or municipal clients
Deltek Vantagepoint or comparable CRM
Experience coaching technical staff through shortlist presentations

Proposal writing and layout samples strongly encouraged; include a portfolio link on your resume or attach PDF samples.

Your First Year

90 Days

You know the pursuit calendar, the key technical staff, and how Vantagepoint is set up here and are starting to lead pursuits.

6 Months

You’re running mid-sized pursuits independently. Senior staff have stopped double-checking your compliance work.

12 Months

You’ve measurably improved something — a template, a content library, turnaround time, or win rate in a specific market.

Location, Travel, and Hours

Hybrid schedule based out of our Indiana, Kentucky, Ohio or West Virginia offices. Occasional regional travel for conferences, client events, and meeting typically several times a year. Proposal work runs on client deadlines. Most weeks are standard business hours; submission weeks occasionally run long. We plan ahead to keep that the exception, not the norm.

Compensation And Benefits

Health & Wellness