Systems Administrator V, Health Systems

Kaiser Permanente; Greensboro, Northern (NC, KY); On-site; USD 120,000 - 180,000; Full time

Job summary

Kaiser Permanente seeks an experienced Epic Systems Analyst V to lead complex configuration, testing, validation, and production support across Epic applications. You will collaborate with clinical and IT stakeholders to design high-quality, compliant care solutions and document future-state processes.

The role demands strong EPIC administration expertise, leadership experience, and a proven ability to drive improvements in system functionality and end-user experience within healthcare settings.

Qualifications

• 4+ years with EPIC or comparable health system software.
• 2+ years in a leadership role with IT or operations.
• Bachelor’s degree in CS, Engineering, Health Care or related field; 8+ years IT/work experience.

Responsibilities

• Lead complex system configuration build, testing, and production support for Epic implementations.
• Collaborate with stakeholders to translate clinical/business needs into scalable Epic solutions.
• Monitor system performance and optimize EPIC administration and change management processes.
• Document internal procedures and ensure accurate configuration documentation.

Skills

Ambiguity management

Attention to detail

Communication

Critical thinking

Decision making

Leadership

Problem solving

Organizational savvy

Teamwork

Influencing others

Education

Bachelor's degree in Computer Science, Engineering, Health Care or related field

Job description

Technical Summary

The Epic Systems Analyst V supports the Clinical Care and Patient Engagement Technologies organization by serving as a consultant-level subject matter expert responsible for the analysis, design, configuration, implementation, optimization, and ongoing support of KP HealthConnect applications. This role evaluates complex clinical and business requirements and translates them into scalable, efficient technology solutions that align with organizational goals, Epic best practices, regulatory requirements, and industry standards.

Leveraging extensive analytical, technical, and workflow design expertise, the Epic Systems Analyst V provides technical leadership for large-scale projects, module implementations, incident resolution, upgrades, and optimization initiatives. The position identifies opportunities to improve system functionality, operational efficiency, and the end-user experience while supporting all phases of the application lifecycle. The ideal candidate brings deep expertise in system administration and change management processes, and is a trusted partner and advisor to clinical leaders, business stakeholders, vendors, and cross-functional IT teams.

Job Summary

In addition to the responsibilities listed below, this position is responsible for leading complex system configuration build, testing, validation, and ongoing production support of assigned applications across instances of Epic. This position will possess clinical or IT systems knowledge and experience to develop and support safe and high-quality care using the electronic health record. This position will perform in-depth and precise investigation and documentation of future-state operational specifications and application functionality. This position is responsible for developing and documenting the internal procedures that will be used in conjunction with Epic applications. Some of the unique challenges this position will face include analyzing clinical and business operations, investigating user preferences and workflows, prioritizing requested system changes, and serving as a liaison between end users, third parties, and Epic implementation staff. This position develops and documents internal procedures, collects information and prepares specifications of system enhancements, analyzes functionality in new releases, and tests each new release.

Essential Responsibilities

• Conducts or oversees business-specific projects by applying deep expertise in subject area; promoting adherence to all procedures and policies; developing work plans to meet business priorities and deadlines; determining and carrying out processes and methodologies; coordinating and delegating resources to accomplish organizational goals; partnering internally and externally to make effective business decisions; solving complex problems; escalating issues or risks, as appropriate; monitoring progress and results; recognizing and capitalizing on improvement opportunities; evaluating recommendations made; and influencing the completion of project tasks by others.
• Practices self-leadership and promotes learning in others by building relationships with cross-functional stakeholders; communicating information and providing advice to drive projects forward; influencing team members within assigned unit; listening and responding to, seeking, and addressing performance feedback; adapting to competing demands and new responsibilities; providing feedback to others, including upward feedback to leadership and mentoring junior team members; creating and executing plans to capitalize on strengths and improve opportunity areas; and adapting to and learning from change, difficulties, and feedback.
• Collaborates with technical and project team leaders to resolve system problems and application-specific issues.
• Communicates with product users and suppliers to share information, identify opportunities, resolve problems, prioritize customer requirements, and maintain continuous improvement through customer feedback.
• Escalates unresolved or critical issues, risks or problems to system engineers and management.
• Meets timelines and provides cross-functional resources to drive the delivery of appropriate, sustainable, and prompt solutions.
• Plans and performs complex system configuration.
• Manages the stability, availability, and performance of enterprise systems and systems in one or more additional IT domains (e.g., systems, applications, network, databases, storage, security) by performing complex systems analysis to identify problems, trends, and opportunities for improvement.
• Plans the maintenance, modification, and documentation of applications.
• Monitors the service of first and second level support for enterprise systems and systems in one or more additional IT domains by diagnosing, troubleshooting, and resolving complex incidents to minimize system issues.
• Creates complex documentation of new and existing system configuration and procedural information, and supports others in ensuring system configurations documentation is complete and accurate.
• Provides complex application-oriented administration and technical support for production and non-production environments.
• Leads hardware and software changes into environments and one or more additional IT production environments by performing impact analyses of system changes.
• Develops guidelines to prevent and/or resolve recurring problems.
• Recommends and executes complex performance tuning and optimization activities.
• Evaluates new complex application packages and identifies anticipated systems requirements for planning purposes.

Knowledge, Skills and Abilities: (Core)

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Critical Thinking
• Cross-Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry
• Influencing Others
• Integrity
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short- and Long-term Learning & Recall
• Teamwork
• Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

• Application Delivery Process
• Application Maintenance
• Application Testing
• Packaged Application Integration
• Scripting Tools and Languages
• System and Technology Integration
• Acts with Compassion
• Analytical Skills
• Client Focus
• Crisis Incident Management
• Debugging and Troubleshooting
• Demonstrating Personal Flexibility
• Getting Work Done Through Others
• Managing Diverse Relationships
• Mentoring and Coaching
• Organizational Skills
• Prioritization
• Relationship Building

Minimum Qualifications

• Minimum four (4) years experience working with EPIC or comparable health system software
  OR
  Minimum four (4) years scripting or programming experience.
• Minimum two (2) years in a leadership role working with IT or operational teams.
• Bachelors degree in Computer Science, Engineering, Social Science, Education, Business, Health Care or related field and Minimum eight (8) years working in IT or operations. Additional equivalent work experience may be substituted for the degree requirement.

Preferred Qualifications

• Four (4) years experience in EPIC administration and configuration.
• Four (4) years experience in the administration and custom configuration of large of-the-shelf applications or software packages.