SY26-27 Purchasing Contract Administrator

Savannah-Chatham County Public School System; Savannah (GA); On-site; USD 71,000 - 123,000; Full time

Job summary

Savannah-Chatham County Public School System is seeking a Purchasing Contract Administrator to support contracting and procurement across the District. The role includes preparing contracts, monitoring performance, and ensuring compliance with laws, policies, and procedures.

This position reports to the Purchasing Director and requires extensive purchasing experience, negotiation skills, and proficiency with Microsoft Office applications.

Qualifications

• Bachelor's degree with five+ years in a business office including significant purchasing experience.
• Five+ years of purchasing experience.
• Training in contract administration, specification development, and construction.
• Certification (CPPB, CPPO, CPM) with eight+ years in purchasing and related experience.
• Equivalent combination of education, training, and experience as determined by the District.
• Preferred: Masters in Business Administration or Public Administration.

Responsibilities

• Manage renewal contracts for goods and services through the district’s solicitation process.
• Develop renewal contract administration plans from original RFP for key contracts.
• Maintain knowledge of Georgia Official Code related to procurement, bidding and contracting.
• Establish and maintain relationships with schools, departments, vendors and the public.
• Design and implement procedures to ensure compliance with laws and district policies.
• Coordinate pre-bid conferences and issue award letters and contracts as needed.
• Prepare bidders lists and coordinate solicitations, RFPs and contracts.
• Maintain purchasing documentation and records for efficient operation.

Skills

Contract administration

Negotiation strategies

Analytical thinking

Communication skills

Vendor relations

MS Office Suite

Education

Bachelor's degree

Master's degree (preferred)

CPPB/CPPO/CPM certification

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

SY26-27 Purchasing Contract Administrator

Job Description

PRIMARY FUNCTION: This position is responsible for performing general contract administration in support of the contracting and procurement needs for the District. The Contract Administrator will provide support as assigned and requested by the Purchasing Director. The Contract Administrator performs contract preparation, contractual selection and awards, monitors performances and closeout processes for the school system in accordance and compliance with laws, policies, and procedures.

REPORTS TO: Director, Purchasing

SALARY SCHEDULE: 301

WORK DAYS: 250

REQUIREMENTS:

• Bachelor's degree from an accredited college or university with five (5) or more years of experience in a business office including at least five (5) years of significant purchasing experience as determined by the District
• Additional training in contract administration, specification development, and construction
• OR
• Appropriate recognized certification (CPPB, CPPO, CPM) with eight (8) or more years of experience in a business office including at least (8) years of significant purchasing experience
• Equivalent combination of education, training, and significant directly-related experience as determined by the District

Preferred: Masters degree in Business Administration or Public Administration from an accredited college or university

Experience, Skill, and Certification

• Five or more years of demonstrated knowledge, skill and significant experience reviewing or administering contracts in a business office.
• Know-how and skill in the following areas:
• Knowledge of negotiation strategies and techniques
• Ability to comprehend complex situations and evaluate alternative solutions to problems
• Ability to perform analytical work carefully and accurately; to analyze contractual data, to formulate recommendations, and to prepare comprehensive reports
• Excellent skills in verbal and written communications
• Ability to establish and maintain effective working relationships with outside vendors, District personnel, and the general public
• Knowledge of computer applications and solid computer skills related to basic office operations, i.e., Microsoft Word, Excel, Access, and PowerPoint
• Ability to handle busy and time sensitive situations, including multi-tasking
• Ability to make sound, reasonable decisions, to document the supporting justifications, and to take responsibility for results

Preferred: Directly-related experience in a purchasing office which would provide knowledge of principles and practices of purchasing and the laws and regulations governing public procurement. Knowledge and experience in the implementation and interpretation of Board of Education, State and Federal regulations, contract law and fiscal procedures as they relate to public procurement is also preferred.

ESSENTIAL DUTIES

• Manages and prepares renewal contracts for goods and services purchased through the District’s solicitation process.
• Develops renewal contract administration plans from original RFP process for selected key contracts.
• Maintains a working knowledge of the Official Code of Georgia as it pertains to school laws controlling procurement, bidding and contracting goods for services.
• Establish and maintain effective working relationships with schools, departments, management and the public.
• Designs and implements (after approval) procedures to ensure compliance with laws and regulations which affect supplemental contracts initiated outside of the district’s solicitation process. Responsible to ensure compliance with Board policy and any other applicable District rules and regulations.
• Manages the process of reviewing and entering into contracts with vendors under the guidelines set forth in Board Policy.
• Maintains a calendar of pending contract renewals. Coordinate with the end user on the intent to exercise any pending renewals. Prepare renewal contracts as needed.
• Audits, evaluates and monitors vendor performance and prepares reports and other records pertaining to items purchased, cost, delivery, and product performance.
• Under the direction of the Purchasing Agent, coordinates pre-bid conferences, prepares responses to bidders and issues appropriate award letters, notifications and contracts. May issue approved supplemental contracts as needed.
• Identifies potential bidders and prepares bidders lists.
• Coordinates purchasing objectives, such as solicitations, RFPs, contracts, etc., following policies and procedures in accordance with District and State requirements.
• Maintains purchasing documentation, files and records for the purpose of ensuring the efficient and effective functioning of the PurchasingDepartment.
• Responsible to inform the Director of Purchasing of all critical issues within the Department and assigned area of responsibility to include anyincident(s) concerning matters that he/she and the Chief Financial Officershould be aware.
• Ability to take a teamwork approach to the job by cooperating with others and offering to help others when needed.
• Performs other duties as necessary for the effectiveness of the organization.

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 250 days. (Grade 301) Exempt

A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered “non-essential” in a specific situation. Any request for accommodation must be reviewed on an “individual case” basis.

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICEEmployees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

Job Details

Job ID: 5987177

Application Deadline: Nov 17, 2026 11:59 PM (Eastern Standard Time)

Posted: Nov 09, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Salary: $70,753 to $122,713 Per Year

Job Categories: Administration > Business/Finance

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• THR, Office of Talent and Human Resources
• 507 S Coastal Hwy
• Port Wentworth, Georgia 31407
• Phone: [phone]
• Email: [e-mail]