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The William George Agency for Childrens Serv; Village of Freeville (NY); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Comprehensive health plan

Retirement plan

Generous paid time off

Job summary

The William George Agency for Children’s Services is seeking an Administrative Assistant to support the HR department in a demanding, confidential environment.

You will handle calls, greet visitors, log information, and manage calendars, while assisting with document processing and routine office tasks.

Qualifications

• High School Diploma or equivalent (copy required upon initial hire date).
• Knowledge of Microsoft Word and Excel.
• Background checks: SCR, DCJS fingerprinting, out-of-state checks (if applicable), OIG.
• Therapeutic Crisis Intervention (TCI) training.

Responsibilities

• Answer incoming calls and direct to extensions.
• Log information in the Administrative Log.
• Greet guests and ensure sign-in and notification of arrival.
• Maintain and reset zones during drills/alarms.
• Order office supplies for switchboard, lobby, and departments.
• Schedule notifications on calendars for meetings.
• Ensure Residential campus visits are logged.
• Scan, file, and format documents including treatment plans.
• Follow HR office protocol and perform occasional Administrative Assistant duties.
• Adhere to safety policies and agency regulations.

Skills

Microsoft Word

Microsoft Excel

Education

High School Diploma or equivalent

A.A.S. Degree in a Related Field

Job description

High School Diploma or equivalent (copy required upon initial hire date)

Knowledge of Microsoft Word and Excel

Physical (required within 1 month of initial hire date)

PREFERRED:

• A.A.S. Degree in a Related Field

REQUIREMENTS:

• A. Must successfully complete all required background checks:
  • NYS Statewide Central Register of Child Abuse and Maltreatment (SCR)
  • NYS Division of Criminal Justice Services (DCJS) fingerprinting
  • Out-of-state child abuse register inquiry of any state in which the person resided within the last five years (if applicable)
  • Office of Inspector General (OIG)
• B. Must successfully complete Therapeutic Crisis Intervention (TCI)

HOURS:

• Monday through Friday, 8:00 AM - 5:00 PM
• Must be flexible to meet the needs of the program

OBJECTIVES OF POSITION:

Provide general clerical support to the Human Resource Department and external agencies and clients.

DUTIES AND RESPONSIBILITIES:

• a. Answer all incoming calls and direct to the appropriate extension;
• b. Responsible for logging all necessary information in the Administrative Log;
• c. Responsible for greeting all guests to the Administration building; ensuring each individual has properly signed in and notifying the appropriate party of their arrival;
• d. Take zones offline & reset the fire system during drills/alarms;
• e. Responsible for ordering office supplies for the switchboard, lobby, Residential Department & Support Team;
• f. Responsible for scheduling and/or creating notifications on the appropriate calendar:
  • Third Parties for COMP/TPR Meetings;
• g. Make sure all Residential scheduled campus visits are on the Visitor Log;
• h. Scanning, filing, and formatting documents, including and not limited to, treatment plans, court documents, and a basic knowledge of travel.
• i. Follow office protocol as set forth by Human Resources;
• j. Provide intermittent Administrative Assistant duties as assigned by Human Resources;
• k. Perform other duties as assigned by Human Resources;
• l. Responsible for adhering to and performing all duties in accordance with every safety standard, practice, and policy of The William George Agency. This includes, but is not limited to, a review of The William George Agency’s Safety Policy and attending all required safety-related training.
• m. Adhere to all rules, regulations, policies, and philosophy of The William George Agency and The New York State Department of Children and Family Services.

EQUIPMENT USED: Computer, copier, printer, telephone, shredder, scanner

DEPARTMENT: HR

About The William George Agency for Children’s Services

The William George Agency for Children’s Services is located on a 650-acre campus nine miles northeast of Ithaca, in the Finger Lakes Region of New York State. It is a private not-for-profit residential treatment center licensed by the New York State Office of Children and Family Services (OCFS) that serves both male and female youth between the ages of 12 and 21, and their families, who present with significant mental health issues, behavioral difficulties, and substance abuse issues. Our programs offer an array of treatment modalities specifically designed to meet the needs of our youth.

The William George Agency for Children’s Services is an Affiantive Action/Equal Opportunity Employer committed to providing employment opportunities without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

The intent of this job description is to provide, in broad terms, the general functions and responsibilities of positions given this title and shall not be construed as a declaration of the total of the specific job duties and responsibilities for any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.

Working at The William George Agency for Children’s Services comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also offer generous paid time off in an effort to support your work-life balance.