Surgical Services Instrument and Equipment Coordinator: Full Time, Sterile Processing Department

jeffersonhealth; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Jefferson Health is seeking a Surgical Services Instrument Coordinator to manage surgical instrumentation, loaners, and related equipment across OR and procedural areas. This role oversees the inventory, tracks assets, troubleshoots software, and collaborates with Surgical Services and unit leaders to allocate and maintain instruments.

The Coordinator supports perioperative teams by coordinating instrument management, participating in policy development with Educator and Manager, and ensuring

Qualifications

• High school diploma or GED required.

Responsibilities

• Coordinate and manage surgical instrumentation, loaners, and equipment across operating rooms and procedural areas.
• Oversee instrument inventory, owned, consigned, and loaned trays; maintain data in tracking software; train staff.

Job description

Job Details

Job Description

The Surgical Services Instrument Coordinator is responsible for the coordination and management of surgical instrumentation, Loaner and equipment to support daily operation of the operating room and procedural areas. The coordinator oversees the current inventory both owned, consigned, and loaned instrument trays and equipment; manages Instrument and loaner tracking software to include troubleshooting, data entry, and staff education; and collaborating with Surgical Services and other unit leaders in the allocation and maintenance of instrumentation and equipment. Collaborate with Educator and Manager on Policies and Procedures related to Instruments and Loaners.

The Surgical Services Instrument Coordinator is responsible for the coordination and management of surgical instrumentation, Loaner and equipment to support daily operation of the operating room and procedural areas. The coordinator oversees the current inventory both owned, consigned, and loaned instrument trays and equipment; manages Instrument and loaner tracking software to include troubleshooting, data entry, and staff education; and collaborating with Surgical Services and other unit leaders in the allocation and maintenance of instrumentation and equipment. Collaborate with Educator and Manager on Policies and Procedures related to Instruments and Loaners.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Recognizes the patients, their family/designated care partner(s) in providing safe, compassionate and coordinated care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values.
• Communicates with and supports the interprofessional team, patient, family and designated care partners.
• Effective utilization, and maintenance, of the instrument and loaner tracking system including the management of tracking system software, EMR interfaces, and system build maintenance, count sheet creation and maintenance, customization of system reports to identify new instrumentation and tray par levels and tracking of equipment and instruments across the departments. Data collection, analysis, synthesis and presentation to Leadership to effect positive change
• Responsible for management of the Loaner Instruments/Trays Program
• Provide support and coordination regarding instrument management functions to include purchasing, inventory, repair and maintenance and tracking system maintenance
• Coordinates instrument inventory and assists in ordering and maintaining pars
• Collaborates with the OR staff to ensure sufficient instrumentation is availableMay provide operational support to the Perioperative Nursing Team Leaders when working directly within the OR by serving as the central point of contact between nursing and CSPS ensuring that timely information transfer between Sterile Processing/Case Cart and OR is maintained. The Coordinator working directly within the OR :Works closely with SPCC Clinical Operations, OR Nursing Team Supervisors, and Nursing Staff to evaluate daily unmet instrument and supply needs, sourcing alternative product or sterilization method when appropriate.Coordinates reprocessing plan with SPCC Supervisors, alerting them as surgical timeline shifts.Interprets daily needs list and shares reprocessing plan with appropriate nursing resources to minimize confusion and foster team building.Anticipates sterile instrument shortages by continually monitoring the OR schedule for changes, proactively alerting Nursing and SPCC Operations if product will be unavailable at time of scheduled use. Participates in Service Line update meetings; responsible for collecting and compiling documentation on incidents, providing project status updates, identifying opportunities for improvement in existing workflows, and other topics relevant to improving Service Line.Sterile item delivery, material management, and support other functions.
• Periodically and as requested, inspect sterile goods (single use and reusable) for expiration date and package integrity to ensure sterility.
• Responsible for operating -OR Sterilizers when clinically acceptable; facilitates delivery of packaged sterile goods when available.
• Assists with inventories as needed and initiates in-house or outside orders in accordance with PAR levels, whenever needed.Demonstrates knowledge of inventory control practices through stock rotation and removal of expired inventory.
• Participates in project planning and implementation by recommending inventory modifications which align with OR usage.
• Supports and supplements the case pick process as operationally necessary or as directed by leadership.
• Performs other duties as assigned.
• Participates in the onboarding process of new team members as appropriate per campus.

Minimum Qualifications

High School Diploma/GED or equivalent req