Surgical Scheduling Coordinator - Berry Surgery Center

Detroit Medical Center; Detroit (MI); On-site; USD 21,000 - 28,000; Part time

Job summary

Tenet Healthcare's DMC Sinai-Grace Hospital is seeking a Clerical/Office Support role focused on coordinating operating room (OR) case scheduling and related administrative tasks. Under general supervision, you will establish relationships with physicians and department personnel and manage the scheduling process for surgical services.

The role emphasizes training, process development, and ensuring optimal utilization of surgical suites, with duties including data entry, schedule finalization,

Qualifications

• High school diploma or equivalent.
• Up to one year additional technical or specialty training, preferred.
• Two or more years related experience in a hospital or surgical office setting including computer, surgical case scheduling and leadership/oversight experience.

Responsibilities

• Coordinates OR case schedule and estimates time needed by surgeon, ensuring staff availability and equipment needs.
• Manages case additions, cancellations, and schedule changes while checking for conflicts.
• Reviews OR block utilization and communicates findings to leadership to maximize utilization.
• Maintains scheduling data in hospital computer systems and ensures data synchronization across schedules.
• Ensures patient information is complete and accurate; finalizes schedules and distributes to departments.

Education

High school diploma or equivalent

Job description

DMC Sinai-Grace Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

Benefit Statement

At Tenet Healthcare, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off (PTO)
• Career development and continuing education opportunities
• Health savings accounts, healthcare C dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder C childcare, auto C home insurance.

Note: Eligibility for benefits may vary by location and is determined by employment status

Summary Description

Under general supervision coordinates the daily activities and computer functions in the boarding office. Establishes effective close working relationships with physician and their department personnel. Develops and maintains all aspects of the scheduling process to ensure optimal utilization of surgical services. Establishes and maintains computer procedures for scheduling cases. Finalizes all aspects of scheduling. Trains and orients employees to area of responsibility and changes in work environment. Assigns work, establishes work schedules and reviews work of subordinate personnel.

Principal Duties And Responsibilities

• Coordinates the Operating Room (OR) case schedule by scheduling operative procedures, estimating time needed by surgeon, determining surgical personnel availability, collecting admitting and special equipment information, determining equipment needed for the procedure, ensuring equipment availability and utilizing the approved physician's privileges and special procedure lists when scheduling.
• Coordinates cases being added and canceled; rearranges schedule as needed and verifies/checks for conflicts.
• Reviews utilization of physician's O.R. block time to ensure unused blocks may be utilized by other physicians. Reports findings to O.R. leadership to maximize O.R. utilization.
• Reviews operating room schedule and discusses problems or concerns with the appropriate personnel and collectively resolves any problems.
• Adjusts schedule as necessary to accommodate changes and/or cancellations and notifies appropriate department of adjustments. Coordinates and adjusts schedule to accommodate surgeons.
• Utilizes hospital computer information systems to enter data for scheduling. Monitors interface activity to ensure synchronization of dual computerized schedules.
• Checks all patient information for completeness and accuracy. Finalizes O.R. schedule for the following day and distributes to appropriate departments.
• Establishes working relationship with physicians and department personnel. Consults with various departments to maximize O.R. utilization and minimize downtime.
• Develops and implements all policies and procedures of boarding process in conjunction with management to ensure optimal utilization for surgical suites.
• Maintains records regarding surgical boarding; assists in maintenance of other records as assigned.
• Functions as backup for Coordinator O.R. Information Systems.
• May perform a variety of additional duties such as typing, preparing reports, surgical boarding, answering telephones and monitoring/routing fax messages in a timely manner.
• Orders and maintains inventory of expendable office supplies.
• Completes all mandatory continuing education requirements within the review year. Keeps current on changes in hospital policies an procedures.

Qualifications

Minimum Qualifications

• High school diploma or equivalent.
• Up to one year additional technical or specialty training, preferred.
• Two or more years related experience in a hospital or surgical office setting including computer, surgical case scheduling and leadership/oversight experience.

Facility Description

DMC Sinai-Grace Hospital is DMC’s largest hospital, offering a comprehensive heart center, cancer care, gerontology, emergency medicine, obstetrics/gynecology and cosmetic services. Sinai-Grace’s joint replacement program features a revolutionary minimally invasive knee and hip replacement surgery that attracts patients from all over the country. Sinai-Grace operates more than 21 outpatient care sites and ambulatory surgery centers throughout Wayne and Oakland Counties and is one of 10 hospitals in the nation to be awarded a Robert Wood Johnson Foundation grant to help set the standards of cardiac care for hospitals and physicians throughout the nation.

EEO Statement

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Tenet participates in the E-Verify program. Follow the link below for additional information.

E-Verify: http://www.uscis.gov/e-verify

The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations.

Job: Clerical/Office Support

Primary Location: Detroit, Michigan

Facility: DMC Sinai-Grace Hospital

Job Type: PRN

Shift Type: Day

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Tenet participates in the E-Verify program. Follow the link below for additional information.

E-Verify: http://www.uscis.gov/e-verify

The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations.

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Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status and any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.