Surgical Scheduler, Plastic Surgery

Mass General Brigham; Florence (MA); Hybrid; USD 50,746,651 - 69,915,955; Full time

Job summary

Mass General Brigham Medical Group Western Massachusetts, Inc. seeks a full-time Surgical Scheduler for Cooley Dickinson Plastic Surgery in Florence, MA.

The role coordinates complex surgical cases from consultation through postoperative follow-up, working with surgeons, patients, and insurance providers to ensure a seamless scheduling experience. The ideal candidate has surgical scheduling experience, strong organization, and the ability to manage multiple priorities in a fast-paced,

Qualifications

• Customer service experience required; 0–1 year preferred in a medical setting.
• High School Diploma or equivalent required; degree not needed.
• Experience with Epic is preferred but not mandatory.

Responsibilities

• Schedule surgical procedures from consultation to postoperative follow-up.
• Coordinate pre- and post-operative appointments and insurance authorizations.
• Gather medical records and supporting documentation for cases.
• Serve as primary point of contact for patients during scheduling; maintain confidentiality.

Skills

Customer service

Microsoft Outlook

Data entry

Communication

Teamwork

HIPAA

Phone etiquette

multitasking

Education

High School Diploma or GED

Tools

Epic

Job description

Site: Mass General Brigham Medical Group Western Massachusetts, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Cooley Dickinson’s Plastic Surgery is committed to restoring and enhancing form and function in the least invasive way possible. Our experienced surgeons partner with each patient to advance their health by developing a personalized plan, one that carefully considers health, well-being and lifestyle. Cooley Dickinson’s Plastic Surgery’s spacious, modern office at 40 Main Street is conveniently located in downtown Florence, minutes from both Cooley Dickinson Hospital and downtown Northampton.

We are seeking a full time, 40-Hour Surgical Scheduler to support our busy Plastic Surgery practice, Monday through Friday from 8:30AM to 5:00PM. This role coordinates complex surgical cases from consultation through postoperative follow-up, working closely with surgeons, physician assistants, patients, and insurance providers to ensure a seamless surgical experience.

Responsibilities include scheduling surgical procedures, coordinating pre- and post-operative appointments, obtaining insurance authorizations, gathering medical records and supporting documentation, managing self-pay cosmetic cases, and serving as a primary patient contact throughout the scheduling process.

The ideal candidate has prior surgical scheduling experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Under direction, receives incoming communication and online requests from both patients and referring providers interested in accessing care. Performs patient registration, and scheduling processes. Ensures that patients, referring providers and other customers receive timely, efficient and high-quality service.

Does this position require Patient Care? No

Essential Functions

• Coordinates the registration and scheduling for new patient appointments.
• Documents all patient demographic, medical, financial, and referral information into the computer in strict compliance with established department procedures for the purpose of getting a hospital registration number and scheduling an appointment.
• Answers telephone, triages calls, and takes accurate and detailed messages using professional and courteous customer service techniques.
• Provides basic information and instructions to patients regarding the practice and Hospitals across the enterprise.
• Obtains all patient information required by the providers prior to an appointment. Ensures that the medical records are available to all health care providers.
• Completely and accurately transcribes call, referral and scheduling information in multiple systems.
• Provides excellent customer service to both internal and external customers of the Mass General Brigham Hospitals and ambulatory practices; supports ongoing communication and provides service recovery when needed with patients and referring physicians.
• Maintains confidentiality and privacy consistent with HIPAA guidelines.

Qualifications

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience

Customer service work experience, specifically in a contact/call center environment 0-1 year required and Experience in a medical office or health care setting, with Epic experience 0-1 year preferred

Knowledge, Skills And Abilities

• Excellent customer service skills.
• Knowledge of basic computer skills, including demonstrated ability to effectively use Microsoft Outlook, Excel, and general data entry concepts and search functionality.
• Strong communication, interpersonal, and team skills.
• Ability to exercise judgment in dealing with sensitive, confidential information.
• Detail-oriented with the ability to enter information accurately on paper and into electronic systems.
• Ability to handle a high volume of calls and work in a fast-paced environment.
• Requires the ability to translate the request of the patient or referring office into the appropriate action – appointment scheduling or cancelling, message to the provider, update insurance or demographic information – using the tools and protocols available.
• Requires an in-depth knowledge of the referral triage processes and knowledge of insurance stipulations that may affect appointment scheduling.

Additional Job Details (if Applicable)

Remote Type

Hybrid

Work Location

40 Main Street, Suite #20

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$17.71 - $24.40/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1920 Mass General Brigham Medical Group Western Massachusetts, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.