Surgical Scheduler

The CORE Institute; Glen Mills (Delaware County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k) with employer match

Paid time off

Holidays

Job summary

Premier Orthopaedics in Glen Mills, PA is seeking a dedicated Surgery Scheduler I to coordinate office and hospital-based procedures, arrange anesthesia, and manage communications with PCPs, device reps, and surgical staff.

You will verify insurance pre-certifications, document informed consent, educate patients, and ensure all steps are completed before surgery. 2+ years scheduling experience and EMR familiarity preferred.

Qualifications

• 2+ years of medical office scheduling or hospital-based scheduling experience.
• Knowledge of insurance rules and medical terminology.
• Experience with EMR systems (Allscripts Pro Suite preferred).
• Strong communication and organizational skills.

Responsibilities

• Schedule office and hospital-based procedures using proper scheduling codes.
• Coordinate with PCP offices, vendors, and surgical staff for each case.
• Enter notes and update EMR with scheduling details and instructions.
• Contact patients to schedule, arrange pre-op and post-op appointments, and obtain clearances.
• Verify insurance, obtain or relay need for prior authorization, and confirm consent.

Skills

Medical scheduling

Insurance knowledge

EMR proficiency

Communication

Hospital coordination

Scheduling codes

Education

High school diploma

Tools

Allscripts Pro Suite

EMR systems

Job description

Organization:

Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder

Overview

Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder, is seeking a dedicated and skilled Surgery Scheduler to join our team in Glen Mills, PA. As two of the region’s most respected providers of orthopedic and upper extremity care, we offer a collaborative, patient-focused environment that prioritizes clinical excellence, innovation, and ongoing professional development.

Job Overview

The Surgery Scheduler I is responsible for coordinating the patient’s office and hospital based medical procedures to include: making reservations at the hospital, arranging anesthesia, communicating with PCP offices, coordinating with vendors of surgical devices/implants representatives and surgical assistants, providing the necessary education, instructions and paperwork, and confirming all steps with all parties before the surgery date. This position requires knowledge of insurances and commonly used concepts, practices, and procedures as it relates to surgery scheduling.

Duties

• Schedules office and hospital-based medical procedures for patients utilizing the appropriate scheduling codes.
• Interfaces with the appropriate staff to ensure a cohesive working relationship in providing patient care.
• Enters notes and/or special instructions for scheduling in the EMR system and updates the system as needed.
• Scribes voicemails and returns appropriate calls in a timely manner as needed.
• Calls patients to schedule surgery within 48 hours of the order being signed and schedules all pre-op and post-op appointments for the patient.
• Tracks and obtains medical clearances and pre-surgical testing for scheduled surgeries/procedures.
• Provides ongoing communication with patients regarding pre-certification, authorization, financial counseling, and scheduling process.
• Confirms patient’s insurance provider and either obtains prior authorization or communicates need for prior authorization to appropriate parties needed.
• Completes accurate documentation of informed consent with patient for surgery/procedure and collects patients’ financial responsibility in person or via telephone.
• Communicates clinical instructions needed for surgery/procedure, including but not limited to information regarding testing, time of patients scheduled arrival and other relevant details.
• Reviews discharge instructions with patients and ensures proper follow-up appointments are scheduled as needed.
• Updates patient information in the practice management system and EMR.
• Ensures canceled appointments and related ancillary appointments are canceled and communicated to all stakeholders.
• Assists with other office duties as needed, including but not limited to checking patients in/out, registering patients, preparing charts, answering phones, scheduling appointments, and completing disability and workers compensation forms.
• Follows all practice/site specific protocols pertaining to this job description.
• Other duties as assigned.

Requirements

EDUCATION

• High school diploma/GED or equivalent working knowledge experience preferred.

EXPERIENCE

• Minimum of one – two (2) years of medical office scheduling or administration experience in a hospital or similar environment. Requires knowledge of insurance rules and regulations, coding and medical terminology, and computer scheduling systems. Allscripts Pro Suite or another Electronic Medical Records experience highly preferred.
• Comprehensive benefits package including medical, dental, and vision plans
• 401(k) with employer match
• Benefits begin the first of the month following hire date (for full-time employees)
• Generous paid sick and vacation time
• 7 paid holidays annually
• Opportunities for growth and advancement
• Employee referral reward program

About Premier Orthopaedics & Philadelphia Hand to Shoulder

Premier Orthopaedics and Philadelphia Hand to Shoulder Center (PHSC) are leading providers of comprehensive musculoskeletal care throughout Pennsylvania, New Jersey, and Delaware.

Premier Orthopaedics delivers expert treatment for orthopedic injuries, joint disease, interventional spine care, regenerative medicine, and comprehensive physical therapy services, supported by more than 120 providers across 50+ locations. Our facilities include state-of-the-art MRI centers, outpatient surgery centers, physical therapy clinics, and orthopedic urgent care centers to ensure timely access to high-quality, patient-focused care.

Philadelphia Hand to Shoulder Center (PHSC), a division of Premier Orthopaedics, has been nationally recognized for more than 50 years for its specialized care of the hand, wrist, elbow, arm, and shoulder. Our fellowship-trained surgeons and certified Hand and Occupational Therapists collaborate to provide seamless care—from diagnosis and treatment to post-operative and rehabilitative recovery. With 20+ convenient locations across Pennsylvania and New Jersey, PHSC offers advanced, integrated care to restore function, mobility, and quality of life for patients with upper extremity conditions.

Equal Opportunity Employer
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