Surgical Scheduler

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); Hybrid; USD 2,617,000 - 4,164,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with 5% employer match

Paid Time Off and Holidays

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking a Surgical Scheduler to manage operating room and procedure scheduling with a focus on coordinating complex cases and optimizing OR utilization.

The role requires working from the hospital campus with occasional remote work 1–2 days per month, and a typical shift of 8 hours, Monday through Friday, starting around 8:30 am. Qualifications include a high school diploma and at least one year of hospital experience, preferably with EPIC

Qualifications

• High school diploma required.
• Minimum one year experience in a hospital clinical setting is required.
• Experience booking and scheduling procedures in a hospital/clinic setting for at least one year is highly preferred.
• Working knowledge of medical terminology.
• Typing speed of 60–75 words per minute.

Responsibilities

• Schedules all operating room procedures and invasive procedures requiring general anesthesia.
• Coordinates complex surgical cases between OR and multiple service lines.
• Creates case entries and schedules cases for community providers.
• Assist providers to schedule time-sensitive cases outside of block schedule.
• Notifies surgeons, anesthesia and nursing staff of schedule changes or conflicts.
• Initiates resolution of scheduling conflicts and changes.
• Inputs anesthesia assignments for operating rooms and imaging suites.

Skills

Typing speed

Medical terminology

Education

High School Diploma

Tools

EPIC

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location 680 Lake Shore Drive

Job Description Surgical Scheduler

Schedules all operating room procedures and invasive procedures requiring general anesthesia in the operating room and procedure suites at the main hospital and surgery centers. Remote position that requires working from the hospital campus 1-2 times per month. The role requires working 8 hour day shifts M-F with a preferred start time of 8:30 am.

Compensation placement within the pay range is based on the amount of previous experience a candidate has doing same/similar work.

Min Quals:

• High school diploma required.
• Minimum one year experience working in a hospital within a clinical setting is required.
• Experience booking and scheduling appointments for a minimum of one year in a hospital/clinic setting and previous experience using the EPIC electronic medical record is highly preferred.
• Working knowledge of medical terminology.
• Proficiency with computer information systems and typing skills at 60-75 words per minute.

Essential Job Functions:

• Schedules all procedures into EPIC information system following established block schedule to accommodate surgeons' and anesthesiologists' schedules.
• Responsible for scheduling surgical cases at Northbrook and Westchester ASTC, and anesthesia coordination for Lurie cases at Northwestern.
• Coordinates complex combined surgical cases between OR and different procedural areas (i.e. IR, MRI, CT) and between multiple service lines.
• Creates case entries and schedules cases for community providers with information provided on reservation forms.
• Assist providers and offices to schedule time-sensitive cases outside of block schedule in open time where possible.
• Coordinates changes in operating room schedule with physicians’ offices and location managers.
• Notifies surgeons, anesthesia and nursing staff of pertinent additions and revisions to schedules.
• Initiates appropriate process to resolve scheduling conflicts and changes and supports conflict resolution.
• Processes reservation information for admitting personnel.
• Notifies anesthesiologist of all special requests for services.
• Send verification of surgical schedule when appropriate to physicians’ offices in advance for review.
• Performs daily audits of surgical schedule and reports notable changes to location managers.
• Participate in daily scheduling huddle with OR managers, Anesthesia coordinator, OR charge nurse and sterile reprocessing to resolve scheduling issues and ensure appropriate staffing and equipment coverage.
• Work closely with service line office administrative assistants and schedulers to ensure they are maximizing use of their designated block time, and coordinate block releases in EPIC to improve OR utilization
• Monitors special needs requests (equipment, supplies, rep and staffing support), and communicates with staff and management to ensure appropriate coverage
• Works with service line office administrative assistants and schedulers to confirm appropriate post-op destination and case order to ensure positive patient experience
• Responsible for managing in-basket for open-time requests through OR marketplace.
• Works with revenue cycle coordinator to ensure prior authorizations are secured for next-day surgeries.
• Inputs anesthesia assignments for operating rooms, procedure suites and imaging suites.

Education High School Diploma/GED (Required)

Pay Range $19.50-$30.23 Hourly At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

• For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes: Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There's a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do.