Surgical Recovery Coordinator Assistant

OneLegacy Brand; Azusa, Redlands (CA, CA); On-site; USD 42,000 - 65,000; Full time

Job summary

OneLegacy is seeking an entry-level Surgical Recovery Coordinator Assistant to support organ recovery operations and case logistics. The role involves assisting SRC staff, helping with OR setup, instrument preparation, and documentation in a highly regulated environment.

You will learn to assist with preservation solutions, tissue handling, and transportation preparation, contributing to safe donor management and team success.

Qualifications

• Entry-level clinical support position.
• Assist with organ recovery operations and case logistics.
• Follow OneLegacy policies and regulatory requirements.

Responsibilities

• Assist SRC I and SRC II staff with organ recovery operations and case logistics.
• Support operating room setup, readiness, and breakdown activities.
• Prepare and maintain recovery instruments, supplies, preservation solutions, and equipment.
• Assist with organ packaging, labeling, and transportation preparation.
• Support pathology operations, specimen handling, and documentation activities.
• Assist with equipment cleaning, maintenance, inventory management, and operational readiness.

Job description

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it's an opportunity to make a profound impact on countless lives.

Job Type:Full-time, Non-exempt

Work Setting:In-person

Location: Azusa, CA or Redlands, CA (as assigned), with work response throughout OneLegacy DSA

Travel: Required to travel by personal auto, company auto, or air to work locations, meeting sites, and other locations related to donor partners.

Summary of Functions:

The Surgical Recovery Coordinator Assistant (SRCA) is an entry-level clinical support position responsible for assisting Surgical Recovery Coordinators (SRC I and SRC II) with organ recovery, operating room, pathology, perfusion, and organ preservation activities. Working under the direction of experienced SRC staff, the SRC Assistant provides operational and logistical support to help ensure the efficient execution of organ recovery cases while maintaining compliance with OneLegacy policies, departmental procedures, and applicable regulatory requirements.

A condition of employment requires that the incumbent learn and abide by the core values of OneLegacy.

Duties and Responsibilities

• Assist SRC I and SRC II staff with organ recovery operations and case logistics.
• Support operating room setup, readiness, and breakdown activities.
• Prepare and maintain recovery instruments, supplies, preservation solutions, and equipment.
• Assists with the cold preservation flush of both abdominal and thoracic organs
• Assist with organ packaging, labeling, and transportation preparation.
• Support pathology operations, specimen handling, and documentation activities.
• Assist with equipment cleaning, maintenance, inventory management, and operational readiness.
• Support mechanical perfusion and organ preservation activities under supervision.
• Assist with OrganOx, kidney perfusion, EVLP, and research recovery preparations as assigned.
• Maintain accurate records and assist with case-related documentation.
• Participate in on-call and operational support activities as required.
• Demonstrate adherence to safety, quality, and regulatory standards

Operating Room (OR) Setup and Readiness

• Prepare recovery instruments, supplies, and preservation solutions according to established protocols.
• Set up back tables, sterile supplies, and recovery equipment.
• Perform OR readiness checks and room preparation activities.
• Verify availability and functionality of equipment required for recovery cases.
• Maintain clean and organized workspaces before, during, and after procedures.

Sterile Technique and Surgical Environment

• Demonstrate understanding of sterile field principles.
• Identify sterile versus non-sterile practices.
• Assist with maintaining sterile environments during organ recovery procedures.
• Demonstrate proper surgical attire, hand hygiene, and infection prevention practices.
• Recognize and report breaks in sterile technique.

Organ Packaging and Labeling Support

• Assist with organ packaging under SRC supervision.
• Demonstrate understanding of packaging supplies and preservation materials.
• Verify labels, documentation, and chain-of-custody requirements.
• Support preparation of organs for transportation.
• Understand organ identification and tracking procedures.

Pathology Support Functions

• Assist with collection and transportation of pathology specimens.
• Prepare pathology supplies and equipment.
• Maintain specimen chain-of-custody documentation.
• Support In-House and Mobile Pathology operations as directed.
• Demonstrate understanding of pathology workflow and specimen handling requirements.

Recovery Equipment and Supply Management

• Maintain inventory of recovery supplies and consumables.
• Prepare and restock recovery carts and equipment.
• Conduct equipment readiness and operational checks.
• Assist with cleaning, disinfecting, and storing recovery equipment according to policy.
• Report equipment deficiencies and supply shortages.

Case Logistics and Operational Support

• Assist with case preparation and recovery logistics.
• Support hospital and OR coordination efforts.
• Prepare transportation equipment and supplies.
• Facilitate movement of equipment and recovery materials between donor hospitals and OneLegacy facilities.
• Demonstrate understanding of donor case workflow and recovery timelines.

Documentation and Chain of Custody

• Complete required logs, checklists, and operational documentation.
• Demonstrate understanding of organ tracking and chain-of-custody procedures.
• Verify accuracy of labels, specimens, documentation, and transport records.
• Maintain confidentiality and security of donor information.
• Follow documentation standards in compliance with organizational requirements.

Mechanical Perfusion Support

• Assist with setup and breakdown of kidney perfusion systems.
• Assist with OrganOx setup and transportation preparation.
• Identify perfusion equipment components and supplies.
• Demonstrate understanding of basic machine preservation concepts.
• Support SRC staff with equipment preparation and monitoring activities.

Research Organ Recovery Support

• Assist with preparation of recovery supplies for research cases.
• Support packaging and transportation activities for research organs.
• Demonstrate understanding of research recovery workflows and documentation requirements.
• Assist with inventory and management of research recovery equipment.

Transportation and Vehicle Readiness

• Demonstrate safe transportation of recovery equipment and supplies.
• Conduct vehicle readiness inspections.
• Load and secure equipment properly for transport.
• Understand emergency response and travel expectations.
• Maintain compliance with organizational transportation policies.

Professional Communication and Teamwork

• Demonstrate effective communication with recovery staff, hospitals, pathology personnel, and operational teams.
• Communicate critical information accurately and professionally.
• Participate effectively in team-based organ recovery operations.
• Display professionalism, accountability, and customer service skills.
• Understand escalation pathways and reporting expectations.

Donor Recovery Process Fundamentals

• Demonstrate basic understanding of organ donation and transplantation processes.
• Understand Brain Death (BD) and Donation after Circulatory Death (DCD) recovery workflows.
• Identify major organs recovered for transplantation and research.
• Demonstrate familiarity with preservation solutions and recovery terminology.
• Understand the role of SRC I, SRC II, perfusionists, surgeons, and pathology personnel throughout the recovery process.

Additional Duties

• Transport recovery equipment, preservation supplies, pathology specimens, and case-related materials to and from donor hospitals, airports, transplant centers, and OneLegacy facilities.
• Support the setup, breakdown, cleaning, and inventory management of recovery carts, pathology equipment, perfusion devices, and specialty preservation equipment.
• Prepare preservation solutions, sterile supplies, ice, transport containers, and packaging materials for organ recovery cases.
• Assist with the receipt, stocking, organization, and distribution of recovery-related supplies and equipment.