Surgical Pathology Medical Records Specialist (Medical Records Technician I, II, III )

CU Denver; Aurora (CO); On-site; USD 54,000 - 65,000; Full time

Job summary

CU Anschutz Medical Campus in Aurora, CO seeks two Surgical Pathology Medical Records Specialists to manage specimen referral coordination, accessioning, and customer service for the Surgical Pathology Laboratory. This role supports CLIA and CAP validated operations across multiple subspecialties including Bone and Soft Tissue, Breast, Cardiovascular, and GI pathology.

Responsibilities include data entry into clinical reports, obtaining insurance pre-authorizations, and post-case finalization

Qualifications

• Associates or Bachelor’s degree in business administration, accounting, finance, or related field.
• Two years in an administrative role preferred.
• Experience with MS Word and Excel; report development and databases is a plus.
• Familiarity with medical terminology, anatomy, and physiology.

Responsibilities

• Procure patient slides, blocks, reports and insurance information from outside institutions based on clinical orders.
• Procure materials from internal archives for clinical orders or research requests.
• Release materials to internal and outside institutions per clinical orders (couriers, FedEx, UPS).
• Improve workflow for procurement of clinical and research materials.

Skills

Detail oriented

Interpersonal skills

Communication skills

Independent work

Team collaboration

Education

Associates or Bachelor's degree in business administration or related field

Tools

SIMPL

CoPath

EPIC

Job description

Job Summary:

The CU Anschutz, Department of Pathology is excited to recruit two (2) Surgical Pathology Medical Records Specialists. This position will provide medical records services to the Surgical Pathology Laboratory, a CLIA and CAP approved clinical laboratory. The Surgical Pathology Laboratory is dedicated to providing complete gross and microscopic examinations for all specimens and tissues submitted by the physicians of University Hospital and Clinics. Surgical Pathology subspecialties include:

• Bone and Soft Tissue Pathology.
• Breast Pathology.
• Cardiovascular Pathology.
• Dermatopathology.
• Head and Neck (ENT)
• Gastrointestinal Pathology.
• Genitourinary Pathology.
• Gynecologic Pathology.

Key Responsibilities:

30% Specimen referral coordination:

• Procures patient slides, blocks, reports and insurance information from outside institutions based on clinical orders for testing, including, but not limited to faxing requests for above materials and performing phone follow-up for timely receipt of specimens
• Procures patient slide and blocks from internal archives on clinical orders or research requests, using proper laboratory procedures for documentation
• Procures patient slide, blocks, reports and insurance information for release to internal and outside institutions based on clinical orders for testing, including, but not limited to preparing and releasing of above material via Fed Ex, UPS or other courier services.
• Optimization and improvements of workflow related material procurement for both clinical and research material.

30% Accession specimens

• Performs required training on, and demonstrated proficiency with SIMPL, CoPath and EPIC
• Performs routine specimen accessioning for the laboratory, which includes but not limited to entering patient information, insurance information, clinical and research testing information.

15% Provide customer service for the laboratory, including but not limited to:

• Answers phones to respond to queries regarding new testing, in progress testing, or previously performed testing
• E-mail based communication with clinicians, nurses, and others as needed
• Faxes final results

10% Data entry into clinical reports

• Performs manual entry of molecular results into SIMPL, CoPath and EPIC for pathologist review and sign out.
• Optimization and improvements of SOPs and workflow in regards to Molecular result entry into SIMPL, CoPath and EPIC.
• Performs required training on, and demonstrated proficiency with SIMPL, CoPath and EPIC

5% Obtain insurance pre-authorization

• Initiates pre-authorization procedures and will be responsible for contacting insurance companies to verify patient coverage, potential costs and if specific tests are covered by insurance; on behalf of individual patients

5% Administrative case finalization

• Will be involved in all necessary components of post-case administrative finalization, including initiating the return of all slides and blocks to originating institutions, completion of billing documentation for insurance coders and pathologist signature, scanning of final reports for archives

5% Filing of documentation and pathology materials in a timely matter.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

Welcome to the Department of Pathology of the University of Colorado Anschutz Medical Campus. The Department has grown substantially in the past 15 years, from 40 to 120 faculty in parallel with the remarkable growth of our hospital-based affiliates as well as the city and county of Denver. Our work is value driven and focused on scientific investigation, lifelong learning and a balance of personal and professional values. In addition to a vibrant and highly competitive residency program with 25 positions, we offer 9 fellowships and participate in numerous graduate school and the MD/PhD program of the CU School of Medicine.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Qualifications:

Minimum Qualifications:

Medical Records Tech I

• A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Medical Records Tech II

• A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Medical Records Tech III

• A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to three (3) years Certification related to the work assigned to the position will substitute for 2 (two) years of the required experience

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Associates or Bachelor's degree in business administration, accounting, finance, or related field
• Two (2) years' of experience in an administrative role
• Experience calculating lab results and data using math and analytical skills
• Experience using MS Word and Excel. Preferred experience will include developing reports, spreadsheets, and databases using the mentioned software programs
• Experience entering data into an electronic system other than MS Office products
• Familiarity with medical terminology, human anatomy, and physiology
• Experience purchasing and maintaining lab supplies

Knowledge, Skills and Abilities:

• Ability to identify and then analyze problems, as well as possess the ability to interpret applied rules and regulations in order to develop and implement solutions to those issues.
• Work independently, and administer judgment and sensitivity to the business issues and campus culture.
• Strong interpersonal skills and the ability to establish rapport with persons of diverse backgrounds.
• Detail oriented, self-motivated, a fast learner and possess excellent organizational, written and verbal communication skills.
• Ability to communicate effectively with medical, professional, administrative and other personnel, to effectively present information both orally and in written form.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Medical Records Tech I :$39,520 - $45,996

Medical Records Tech II:$53,940 - $64,704

Medical Records Tech III:$59,460 - $71,352

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Equal Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.