Surgical Coordinator- Surgical Specialties Float

Mass General Brigham Incorporated; Newton, Northern (MA, KY); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Mass General Brigham is seeking a Surgical Coordinator to support surgical operations and outpatient practices at Newton-Wellesley Hospital. This role acts as a primary contact for patients, providers, and staff, ensuring a seamless patient experience while aiding efficient practice operations.

The position involves front desk duties, appointment scheduling, referrals, insurance verification, calendar management, and coordination of meetings, projects, and departmental initiatives.

Qualifications

• High School graduate or equivalent required.
• Associate's degree preferred.
• 5-7 years experience in an administrative role, preferably in a healthcare setting.
• Experience supporting senior-level staff 1-2 years preferred.
• Surgical Coordination experience highly preferred.

Responsibilities

• Perform front desk, reception, and general administrative duties.
• Coordinate surgical procedures and schedule patient appointments.
• Manage referrals, insurance verification, prior authorizations, and specialty testing coordination.
• Answer and triage phone calls, relay messages, and provide routine information.
• Support providers with calendar management and expense reconciliation.
• Assist with special projects and other administrative duties as assigned.
• Organize meetings, including scheduling, agenda preparation, note-taking, and follow-up.

Skills

Administrative skills

Communication

Education

High School diploma or equivalent

Associate's degree

Job description

## Surgical Coordinator- Surgical Specialties FloatApply: Onsite: Newton-MA: Full time: Posted Today: RQ4081511Site: Newton-Wellesley HospitalMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.**Job Summary**Surgical Coordinators/ Administrative Assistants play a vital role in supporting our surgical operations and outpatient practices. As key points of contact for patients, providers, and staff, they help ensure an exceptional patient experience while supporting the efficient operation of the practice. Key Responsibilities: -Perform front desk, reception, and general administrative duties. -Coordinate surgical procedures and schedule patient appointments. -Manage referrals, insurance verification, prior authorizations, and specialty testing coordination. -Answer and triage phone calls, relay messages, and provide routine information. -Support providers with calendar management and expense reconciliation. -Assist with special projects and other administrative duties as assigned. Additional Responsibilities: -Manage provider schedules, appointments, meetings, and travel arrangements. -Prepare, review, and maintain reports, presentations, correspondence, and other documents. -Coordinate meetings, including scheduling, agenda preparation, note-taking, and follow-up. -Serve as a liaison between providers, staff, patients, and external stakeholders. -Organize and maintain electronic and physical records. -Oversee office supply inventory and coordinate equipment maintenance and IT support needs. Assist with the planning and execution of projects, events, and departmental initiatives. -Monitor project timelines and help ensure deadlines are met.**Qualifications**-High School graduate or equivalent required -Associate's degree preferred -Experience in an administrative role, preferably in a healthcare setting 5-7 years required-Experience supporting senior-level staff 1-2 years preferred-Surgical Coordination experience highly preferred**Additional Job Details (if applicable)****Remote Type**Onsite**Work Location**2014 Washington Street**Scheduled Weekly Hours**40**Employee Type**Regular**Work Shift**Day (United States of America)**Pay Range**- /**Grade**4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.**EEO Statement:**4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.