Surgical Coordinator

Renaissance Plastic Surgery & Spa Renaissance; Troy (MI); On-site; USD 25,000 - 39,000; Part time

Job summary

Renaissance Plastic Surgery & Spa Renaissance in Troy, MI is seeking a part-time Surgical Coordinator to manage on-site scheduling for surgical procedures and patient consultations. The role involves coordinating with surgeons, maintaining calendars, and ensuring accurate documentation while upholding HIPAA standards and patient confidentiality.

The ideal candidate will handle patient inquiries, manage pre- and post-operative instructions, and support a smooth workflow within the clinical team

Qualifications

• Experience in medical office administration or surgical scheduling is preferred.
• Strong organizational and time-management abilities for handling multiple schedules and records.
• Excellent interpersonal and communication skills with patients, surgeons, and staff.

Responsibilities

• Schedule and coordinate surgical procedures and appointments on-site in Troy, MI.
• Maintain surgical calendars and pre- and post-operative consultation schedules.
• Prepare and organize surgical charts and ensure accurate documentation.
• Communicate pre-op requirements and follow-up instructions to patients.
• Coordinate with surgeons and medical spa team to optimize patient flow and confidentiality.

Skills

Communication

Organization

HIPAA compliance

Patient interaction

Time management

Tools

EMR systems

Scheduling software

Microsoft Office

Job description

Company Description

Renaissance Plastic Surgery & Spa Renaissance is a full-service medical spa and plastic surgery center dedicated to aesthetic enhancement and overall wellness. The practice offers a range of cosmetic and reconstructive procedures alongside spa services designed to support long‑term skin health and well‑being. Patients can access expert surgical care, non‑surgical treatments, and personalized consultations to explore options that match their goals. The team emphasizes professional, compassionate service in a comfortable, patient‑centered environment. Free cosmetic consultations allow individuals to learn about available services and make informed decisions about their care.

Role Description

The Surgical Coordinator is a part-time, on‑site role based in Troy, MI, responsible for supporting the smooth scheduling and coordination of surgical procedures. This role manages patient appointments, surgical calendars, and pre‑ and post‑operative consultation schedules, ensuring accurate documentation and timely communication with patients and clinical staff. The Surgical Coordinator confirms insurance details when applicable, prepares surgical charts, and provides patients with instructions and information about procedures, pre‑operative requirements, and follow‑up visits. Day‑to‑day tasks include answering patient inquiries, coordinating with surgeons and the medical spa team, maintaining organized records, and helping optimize patient flow in the office. The role also involves upholding patient confidentiality, supporting a positive experience for every patient, and collaborating with staff to resolve scheduling or logistical issues.

Qualifications

• Experience in medical office administration or surgical scheduling within a healthcare, plastic surgery, or medical spa setting.
• Strong organizational and time‑management abilities to manage multiple schedules, patient appointments, and documentation accurately.
• Effective interpersonal and communication skills for interacting with patients, surgeons, and staff in a professional, empathetic manner.
• Proficiency with electronic medical records (EMR) systems, scheduling software, and basic office tools such as email, spreadsheets, and word processing.
• Attention to detail and ability to follow protocols for pre‑operative and post‑operative instructions, documentation, and patient privacy (HIPAA compliance).
• Ability to work on‑site in Troy, MI, and collaborate within a clinical team environment while maintaining a calm, reliable presence.
• Prior experience in plastic surgery, dermatology, or a related specialty is beneficial; completion of a medical assisting or healthcare administration program is a plus.