Surgical Coordinator

Specialty1 Partners; Hackettstown (NJ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

BCBS Medical & Dental

Vision Coverage

Life Insurance (employee only)

Disability - short & long-term

Pet Insurance

401(k) match

Identity Theft Protection

Legal Services

Hospital/Accident/Critical Care

Paid Time Off

Job summary

Specialty1 Partners’ Randolph Center for OMS - Hackettstown seeks a Surgical Coordinator to streamline the surgical process—from scheduling to post-operative care—delivering an exceptional patient experience in a fast-paced specialty practice.

The role serves as main liaison among patients, surgeons, and insurers, coordinating procedures, preparing charts, obtaining consents, verifying coverage, and communicating costs while maintaining HIPAA-compliant records and coordinating with the team.

Qualifications

• 1+ years of experience in a medical or dental office, with surgery coordination preferred.
• Strong organizational and multitasking abilities, managing multiple schedules and priorities.
• Excellent verbal and written communication skills with a focus on patient care.
• Working knowledge of insurance verification and billing processes for surgical procedures.
• Proficiency in using patient management software and office applications.
• Understanding of HIPAA regulations and patient confidentiality.

Responsibilities

• Coordinate and schedule surgical procedures to optimize surgeon time and resources.
• Prepare surgical charts and ensure equipment and supplies are ready for procedures.
• Provide pre- and post-operative instructions to patients and be the main contact.
• Obtain and review surgical consent forms to ensure understanding and risks.
• Verify insurance coverage and obtain pre-authorizations; communicate financial responsibilities.
• Present cost estimates and discuss payment options, offering flexible plans if needed.
• Maintain up-to-date patient records in HIPAA-compliant manner.
• Monitor inventory of surgical supplies and coordinate with vendors.
• Collaborate with surgical team to prepare staff for upcoming procedures.
• Communicate with referring physicians or dentists regarding patient status and updates.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Insurance verification

Billing knowledge

Patient management software

Office applications

HIPAA compliance

Compassionate care

Tools

Practice management software

Job description

Our office, Randolph Center for OMS - Hackettstown, is seeking a Surgical Coordinator to join our busy specialty practice.

This key role ensures that every step of the surgery process—from scheduling to post-operative care is smooth and efficient, contributing to an exceptional patient experience. If you thrive in a fast-paced environment and have a passion for patient-centered care, this could be the ideal next step in your career.

Your Responsibilities

As the Surgical Coordinator, you will act as the primary liaison between patients, surgeons, and insurance companies, ensuring that all aspects of the surgery process run smoothly. Your main responsibilities include:

• Coordinating and scheduling surgical procedures to optimize the surgeon's time and resources.
• Preparing surgical charts and ensuring that all necessary equipment and supplies are ready for procedures.
• Providing pre-operative and post-operative instructions to patients, acting as their main point of contact throughout the process.
• Obtaining and reviewing surgical consent forms with patients to ensure they fully understand the procedure and associated risks.
• Verifying insurance coverage, obtaining pre-authorizations, and communicating financial responsibilities to patients.
• Presenting cost estimates and discussing payment options, offering flexible plans when necessary.
• Maintaining accurate, up-to-date patient records in compliance with HIPAA regulations.
• Monitoring the inventory of surgical supplies and coordinating with vendors to ensure stock levels are sufficient.
• Collaborating with the surgical team to ensure all staff members are prepared for upcoming procedures.
• Communicating with referring physicians or dentists regarding patient status and updates.

As a vital member of our team, you will help streamline operations and ensure that patients feel well-informed and cared for throughout their surgical experience.

Your Schedule

• Monday - Friday: 8:30 AM - 5:00 PM

Your Background

You are a detail-oriented and compassionate individual with experience in surgical coordination or a medical/dental office setting. To be successful in this role, you will need:

• At least 1+ years of experience in a medical or dental office, with surgery coordination experience preferred.
• Strong organizational and multitasking abilities, particularly in managing multiple schedules and priorities.
• Excellent verbal and written communication skills, with a strong focus on patient care.
• A working knowledge of insurance verification and billing processes, especially related to surgical procedures.
• Proficiency in using patient management software and office applications.
• A thorough understanding of HIPAA regulations and a commitment to maintaining patient confidentiality.
• A patient-centered, compassionate approach to handling sensitive situations.
• Must be able to sit and stand for extended periods of time.
• Must be able to operate standard office equipment
• Must be able to assist patients safely in and out of chairs or treatment areas
• Must be able to maintain clinical positioning for extended periods
• Must be able to work around medical equipment and instruments
• Must be able to adhere to OSHA and infection control standards
• Must be able to perform repetitive hand and wrist movements
• Must be able to respond quickly in emergency situations

If you are a problem-solver who can navigate complex schedules and provide top-notch care, you’ll be a great fit for this role.

Why You Should Join Our Team

A career with us offers the chance to work in a collaborative and supportive environment where the patient experience is at the heart of everything we do. Our practice values continuous learning and offers opportunities for personal and professional growth.

• BCBS Medical & Dental insurance Options
• VSP Vision Coverage
• Complimentary Life Insurance Policy (employee only)
• Short-term & Long-Term Disability
• Pet Insurance Coverage
• 401(k) plan w/match options
• Identity Theft Protection
• Legal Services Package
• Hospital/Accident/Critical Care Coverage
• Paid Time Off

616 Willow Grove Street, Ste 4, Hackettstown, NJ 7840

#priority

We believe in transparency through the talent acquisition process; we support our team members, past, future, and present, to make the best decision for themselves and their families. Starting off on the right foot with pay transparency is just one way that we are supporting this mission.

Position Base Pay Range

$18 - $21 USD

Specialty1 Partners is the direct employer of non-clinical employees only. For clinical employees, the applicable practice entity listed above in the job posting is the employer. Specialty1 Partners generates job postings and offer letters to assist with human resources and payroll support provided to the applicable practice. Clinical employees include dental assistants and staff assisting with actual direct treatment of patients. Non-clinical employees include the office manager, front desk staff, marketing staff, and any other staff providing administrative duties.

Specialty1 Partners and its affiliates are equal-opportunity employers who recognize the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. Specialty1 Partners' Privacy Policy and CCPA statement are available for view and download at https://www.specialty1partners.com/privacy-policy/

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