Surgery Support Coordinator

US Oncology Network-wide Career Opportunities; Maplewood (MN); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

PTO

Disability Coverage

401k

Wellness program

Tuition Reimbursement

Employee Discounts

Free Parking

Career Growth

Supportive Team

Job summary

Minnesota Oncology is seeking an organized Surgical Scheduling Coordinator to manage internal surgery scheduling from physician orders and coordinate OR blocks, anesthesia, and staff for procedures.

You will obtain pre-operative information, secure insurance authorization, and communicate clear prep instructions to patients while supporting junior staff and maintaining compliant charting and reporting.

Qualifications

• 0-2 years of Surgical practice/office work experience including work in insurance authorization, insurance verification and/or scheduling with ability to explain patient responsibility in accordance with their benefits plan (as applicable).
• Knowledge of medical and surgical terminology required.
• Excellent communication skills, written and verbal, with ability to multitask.
• Proficiency with computer systems and Microsoft Office (Outlook, Word, and Excel) required.

Responsibilities

• Plan, schedule OR blocks and coordinate pre/post-op tasks.
• Coordinate tasks associated with case scheduling and required pre-surgery tasks.
• Review patient medications and health history for surgical clearance.
• Obtain insurance authorizations and pre-certifications as needed.
• Communicate surgical information and prep details to patients.
• Support training and supervision of junior staff.
• Ensure reports are captured in charts and compliance requirements.

Skills

Communication

Scheduling

Medical terminology

MS Office

Education

High School diploma

Tools

Microsoft Office Suite

Job description

Overview

Are you ready to take the next step in your professional journey? At Minnesota Oncology, we believe that our people are our greatest asset, and we are committed to fostering a diverse and inclusive workplace where everyone can thrive. We are constantly on the lookout for talented individuals who are passionate, driven, and eager to make a difference.

Come join this dynamic team who is passionate about providing exceptional care to our patients.

Why Work for Us?

We offer a competitive benefits package that includes -

• Medical
• Dental
• Vision
• Life Insurance
• Generous Paid Time Off (PTO)
• Free Short-term and Long-term Disability Coverage
• 401k plan with company contribution
• Wellness program that rewards you practicing a healthy lifestyle
• Tuition Reimbursement
• Employee Assistance Program and Discount Program to some of your favorite retailers
• Free Parking
• Career Growth and Development
• Supportive Team and Resources

Responsibilities

Under minimal supervision, dedicated to internal surgery scheduling from physician's orders as directed by the physician. Close working relationship and good communication with physician a must. Reserve operating room date and time. Schedule anesthesia and surgical assistant and any outside surgical representatives and/or equipment necessary for procedure. Provide patient with pre-operative testing information ordered by physician. May be required to obtain any pre-operative testing results requested by physician and take appropriate actions as directed by Physician. Obtain necessary insurance authorization and pre-certification from insurance company with the proper Procedure (CPT) and Diagnosis codes (ICD-10). Communicate to the patient surgical information, all necessary prep the date/time/location of the appointment. Will help orient, train and assign work of junior level staff. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards

Key Responsibilities

• Plan, implement, coordinate, evaluate and promote the continuity of care consistent with established standards and practices
• Sequence, prioritize, follow up, and multi-task, multiple provider inputs
• Review with patient, their medications and health history; may impact surgical clearance from other care providers
• Coordinate tasks associated with case scheduling to include completion of all required pre-surgery/procedure tasks, based on type of case
• Review with patient name of procedure/surgery to be performed
• Review with patient any embedded protocols, notifications and/or tasks to be completed
• Discuss with patient any/all preparations including bowel preps
• Confirm surgery scheduled date with the patient, facility and anesthesia
• Requests and ensures appropriate authorizations are obtained in a timely/effective manner for all scheduled procedures/surgeries.
• Ensure reports (e.g., Pathology, OR, other) are captured in chart
• Release any OR blocks with surgical facilities in accordance with stated policy to avoid penalties associated with OR utilization rates
• Administer and process financial and patient care commitments (with any additional staff as appropriate)

Salary Level:

$22.50-$30.00

Qualifications

Education/ Training

• High School diploma or equivalent required.

Business Experience:

• Position requires 0-2 years of Surgical practice/office work experience including work in insurance authorization, insurance verification and/or scheduling with ability to explain patient responsibility in accordance with their benefits plan (as applicable).
• Knowledge of medical and surgical terminology required.
• Must have excellent communication skills, written and verbal, with ability to multitask.
• Proficiency with computer systems and Microsoft Office (Outlook, Word, and Excel) required.

Working Conditions:

• Medical Clinic

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There is a possible exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology/or surgery center environment.

Physical Requirements (Lifting, standing, etc.)

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including manual and finger dexterity, and eye-hand coordination. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.