Surgery Scheduling Associate (Outpatient), Day Shift, Full-time

Adventist Health; St. Helena (CA); On-site; USD 34,440 - 43,862; Full time

Job summary

Adventist Health in Saint Helena, CA, is seeking a detail-oriented coordinator to schedule surgeries and follow-up appointments across our gastroenterology team. You will interact with patients, physicians and staff to provide accurate, timely information within and outside clinics and facilities.

The role supports operating room scheduling, pre-admission visits and patient referrals, with a focus on accurate paperwork, insurance verification and timely communications.

Qualifications

• High School Education/GED or equivalent (Preferred).
• Associate’s/Technical Degree or equivalent combination of education/related experience (Preferred).
• CPR/BLS certification (Preferred).
• Medical Assistant certification (Preferred).

Responsibilities

• Schedules patients for surgery and completes appropriate paperwork for surgery facilities.
• Verifies patient insurance coverage and determines whether surgical referrals or authorizations are needed; begins necessary processes.
• Answers phone calls, takes referrals, receives messages and transfers calls; faxes medication lists to doctors and files records.
• Assesses operating room and staff availability before scheduling cases; maintains computer and office equipment knowledge.
• Prepares daily and monthly reports; schedules OR use and pre-admission visit schedules.
• Coordinates nursing staff scheduling and training; handles referrals and task assignments.

Education

High School Education/GED or equivalent

Associate’s/Technical Degree or equivalent

Job description

Job Description

Located in one of the most beautiful regions in the United States, St. Helena Hospital was founded in 1878 and has a rich history of innovative medical care. We are comprised of a 151‑bed hospital, emergency department and medical offices with centers of excellence in specialty care, including Adventist Heart and Vascular Institute, Coon Joint Replacement Institute, Martin‑O'Neil Cancer Center and Behavioral Health units. In the heart of Napa Valley, St. Helena is a charming place, and the quality of life is unsurpassed with outdoor adventure, rejuvenation at luxurious spas, popular restaurants, as well as perfect weekend getaways to San Francisco or the coast.

Job Summary

Coordinates and schedules surgeries and follow‑up appointments, as designated by physicians. Interacts with patients, physicians and staff to provide accurate, timely and responsive information within and outside clinics and facilities.

Job Requirements

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred

Licenses / Certifications

• Medical Assistant certification: Preferred
• Cardiopulmonary Resuscitation (CPR) certification or Basic Life Support (BLS) certification from approved vendor per AH policy: Preferred

Essential Functions

• Schedules patients for surgery and completes appropriate paperwork for surgery facilities. Verifies patient insurance coverage, determines whether surgical referrals or authorizations are needed and begins necessary processes.
• Answers phone calls, takes referrals, receives messages and transfers calls, as appropriate. Faxes medication lists to doctors and performs other faxing or file transmissions, as necessary. Files, photocopies and scans client records.
• Assesses operating room, staff, equipment and instrument availability before scheduling cases. Ensures computer and office‑equipment knowledge are maintained up to date.
• Prepares daily reports and generates monthly statistical reports, in adherence with established procedures. Schedules daily operating room (OR) use. Schedules call sheets for appropriate areas and prepares pre‑admission visit schedules.
• Provides daily operating room schedules, call sheets and pre‑admission visit schedules. Works with appropriate departments to ensure accurate and timely information for patient billing. Schedules nursing staff, receives referrals and assigns tasks to appropriate staff. Schedules new nursing staff for one‑on‑one training with existing staff.
• Performs other job‑related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E‑Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E‑Verify. By choosing to apply, you acknowledge that you have accessed and read the E‑Verify Participation and Right to Work notices and understand the contents therein.

Job Information

Job Identification: 68641
Job Category: Associate
Posting Date: 2026‑07‑15T16:00:06+00:00
Job Schedule: Full time
Job Shift: Day Shift
Locations: Saint Helena, CA, United States
Assignment Category: Full‑time regular
Pay Range: The estimated base pay for this position is $25.00 to $31.84. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.
Hiring Department: Gastroenterology
Shift Length: 8 Hours