Surgery Scheduler/Triage (Northwest Austin Clinic) - Texas Orthopedics

Paycom - ATS; Austin (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Texas Orthopedics is seeking a Surgery Scheduler/Triage to coordinate clinical care outside of clinic visits and provide concierge patient service. You will schedule surgeries and imaging, document authorizations, and communicate with patients, providers, and third parties to keep care on track.

The role requires ensuring timely patient care, maintaining EMR documentation, and supporting physician workflows across multiple locations in the Austin area.

Qualifications

• High school diploma or GED required; CMA preferred.
• Two years as a medical assistant with hospital, home health, or office experience; orthopedics preferred.
• Two years of surgery scheduling experience preferred.
• Knowledge of computer systems and medical terminology.
• Pharmaceutical knowledge.
• Ability to work in a fast-paced environment; attention to detail.

Responsibilities

• Schedule surgeries, MRI’s, CT scans, Myelograms, Epidurals, etc., including pre-op, follow-up and initial PT appointments.
• Receive, document, and handle incoming calls and ensure timely communication with patients and providers.
• Submit medical records and obtain pre-authorization as needed.
• Consult with the appropriate provider to obtain medical necessity clearance before initiating requests to insurance.
• Document authorization numbers and dates in the EMR; monitor the process for accuracy.
• Assist with obtaining prior-authorization including eligibility verification and patient cost estimates.

Skills

Computer systems

Medical terminology

Pharmaceutical knowledge

Attention to detail

Education

High school diploma or GED

CMA certification preferred

Job description

ABOUT TEXAS ORTHOPEDICS, A DIVISION OF ORTHOLONESTARJoin the Team!Since opening our doors in 1986, Texas Orthopedics has grown into one of Central Texas’s most trusted names in musculoskeletal care. For nearly four decades, we’ve been committed to delivering exceptional orthopedic, rheumatologic, and physical therapy services to our community. With multiple locations throughout the Austin area and a comprehensive team of highly skilled physicians, we continue to expand our reach and elevate patient experience. Texas Orthopedics is a proud division of OrthoLoneStar, the largest independent orthopedic practice in Texas.Experience the Texas Orthopedics Work EnvironmentAt Texas Orthopedics, we strive to create a workplace where excellence and support go hand in hand. We prioritize a culture that encourages collaboration, professional growth, work–life balance and a team-driven environment. Through ongoing communication, staff feedback initiatives, and continuous process improvements, we work together to ensure our clinics operate with the highest standards of efficiency, innovation, and comfort. This commitment helps us deliver an exceptional experience not only to our patients, but also to every member of our team.By joining us as a Surgery Scheduler/Triage, you'll step into a key role that will ensure our patients receive consistent, high‑quality care and that our clinical workflows remain efficient and well‑coordinated. Please review the position details, qualifications, and benefits outlined below.GENERAL JOB DESCRIPTION: Oversees and coordinates all clinical care outside of the clinic office visit to provide concierge customer service while ensuring that quality and patient safety expectations are met. Coordinate and communicate timely with patients, providers, and third parties on all incoming inquiries as well as following up on action items throughout the patient’s recovery.ESSENTIAL FUNCTIONS:Responsible for receiving, documenting, and handling in-coming calls. Schedule surgeries, MRI’s, CT scans, Myelograms, Epidurals, etc., including pre-op, follow-up and initial PT appointments at appropriate facilities. Complete surgery checklist with appropriate information & knowledge of each physician’s schedule and surgery guidelines.Submits medical records, works with the provider on necessary documentation, if necessary, to obtain pre-authorization as needed.Consults with the appropriate provider to obtain clearance that treatment regimen is considered medically necessary before initiating request to the insurance plan.Closely monitors the authorization process and keeps physician and patient updated as needed.Documents accurately in the electronic medical record all necessary authorization numbers and effective dates for the episode of care.Schedules Peer-to-Peer calls when necessary.Assist with obtaining prior-auth including eligibility verification and an estimate for what the patient is expected to pay.Issues prescriptions, physical therapy orders, home exercises, work restrictions, and other orders per physician instruction and assists in patient education.Assist with ensuring all medication requests received before 4 p.m. and all patient cases are responded to on the same business day. If an answer cannot be obtained, the patient is notified that their question will be addressed the next business day. Facilitate capture of patients’ opioid history for physician review.Queue lab results into system through EMR interface.Schedules appointments for patients when needed.Reviews assigned physician’s surgery schedule in advance for quality assurance and make corrections as needed. Work with the Surgery Coordinator/Triage Team Lead and Office Manager to coordinate training of physician’s preferences.Responsible for tracking all adverse events such as post-operative complications and hospital readmissions accordingly.Facilitate the capture of patient reported outcomes through appropriate platform.Monitors assigned voicemail and returns calls same day.Maintains all information in the strictest confidentiality.Provides coverage for peers when assigned.Some travel to other locations required.All other duties as assigned.BENEFITS:Medical Insurance with VIP Health Advocate ServiceHealth Savings Account (HSA) with employer contributionFlexible Spending Account (FSA)Dental CoverageVision Coverage7-8 Paid Holidays each year12 PTO Days to start, with increases based on tenure (up to 22 days)401(k) with Safe Harbor contribution plus Profit Sharing (once eligible)Life InsuranceShort & Long-Term DisabilityAdditional Supplemental PlansMileage Reimbursement + Travel Time – (for eligible positions)Colleague Recognition ProgramWell-being support: Employee Assistance ProgramTo learn more, visit: https://www.txortho.com/QUALIFICATIONSEducation:High school diploma or GEDExperience:Two years as a medical assistant with hospital, home health, or office experience; preferably orthopedics relatedTwo years of surgery scheduling preferredCurrent Medical Assistant certification (CMA) preferredSpecial Skills:Knowledge of computer systems and applicationsKnowledge of medical terminologyPharmaceutical knowledgeAbility to work in a fast paced environmentAttention to detailExcellent problem solving skillsPhysical Demands:Ability to sit for extended periods of timeAbility to lift and carry items weighing up to 50 pounds.Must have full range of motion.Must have adequate visual acuity to read, the ability to interpret and understand written material.Must have adequate hearing and speaking abilities to interact appropriately with others, including patients and co-workers.Environmental Working Conditions:Combination clinic and office setting.Travel between clinic locations.Exposure to communicable diseases, toxic substances, radiation and bodily fluids.