Surgery Scheduler, Podiatry, 8a-4:30p

uoflhealth; Louisville (KY); On-site; USD 25,000 - 36,000; Full time

Job summary

UofL Health is seeking a Surgery Scheduler to manage preoperative and scheduling activities for our orthopedics and podiatry practice in Louisville, KY. You will contact patients to review medical history, coordinate with physicians, and prepare all surgical documentation.

Responsibilities include scheduling, insurance verification, authorizations, and sending preop materials. You will also participate in front desk duties on a rotating basis and ensure HIPAA compliance throughout processes.

Qualifications

• High School Diploma or GED or equivalent.
• Two years of medical office experience preferred.
• Experience with scheduling and coordinating surgeries.
• Familiar with HIPAA privacy and security requirements.

Responsibilities

• Schedule and prepare documentation for all surgeries.
• Contact patients to review medical history and medications.
• Verify insurance eligibility and obtain authorizations.
• Send preoperative information packets and instructions.
• Support check-in/check-out on a rotation basis.

Skills

Surgery scheduling

Patient coordination

Phone triage

HIPAA compliance

Check-in / check-out

Education

High School Diploma or GED

Tools

Electronic health records (EHR)

Job description

Primary Location:

Orthopedics Podiatry - AMG

Address:
4119 Browns Lane
Suite 2
Louisvillle, KY 40220

Shift:

Job Description Summary:

UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.

With more than 12,000 team members-physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals-UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:

The Surgery Scheduler will be responsible for scheduling and preparing documentation for all surgeries to be performed by our practice's physicians. This position requires the candidate to contact patients to review medical history, obtain a current medication list and identify any possible preoperative issues. The Scheduler will schedule patients with the appropriate physician based on procedure, priority and availability. Once surgery is scheduled, the Surgery Scheduler will send out informational packets and preoperative instructions to all patients and answer any questions the patient may have regarding their procedure. This position will also support the check-in/check-out position on a rotational basis.

Essential Functions:

• Works reception desk, check-in/check-out position, and surgery scheduling on a rotation basis
• Enters and updates patient demographic and insurance information in computer
• Schedules, reschedules and verifies patient appointments identifying acute disorders as high priority and prioritizes less acute disorders
• Provides full-cycle surgery scheduling and patient surgery consenting, to include but not limited to: pre and post op testing, communicating financial requirements, patient consent, hospital reservations, final surgery clearance, and physician scheduling
• Obtains patient referrals and verifies insurance eligibility
• Obtains authorizations for surgery and radiology testing ordered by the physician for surgery
• Answers multiline telephone, triage patient calls, handle complaints, retrieve and process voice messages
• Organizes and maintains patient files in the electronic health record, as needed
• Creates and mails new patient information packets, copies and mails medical records requests; provides medical records coverage, as requested

Other Functions:

• Works patients' reschedule report and daily call log
• Mails/faxes reports/correspondence to physicians, patients and third parties
• Retrieves faxes, lab reports and mails
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
• Performs other duties as assigned

Education:

• High School Diploma or GED/ equivalent

Experience:

• Two (2) years of medical office experience (preferred)