Surgery Scheduler - OC

City of Hope; Irvine (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Hope seeks a Scheduling Coordinator to manage accurate scheduling of inpatient and outpatient surgical procedures and related pre-operative appointments. You will coordinate with OR staff, ensure timely pre-op testing, and collaborate with New Patient Services to prepare patient information before surgery dates.

The role requires a high school diploma or equivalent, and at least two years in a medical environment with knowledge of medical terminology.

Qualifications

• High school diploma or equivalent.
• Two years work experience in a medical environment.
• Knowledge of medical terminology.

Responsibilities

• Coordinate surgery cases and outpatient procedures for the department of surgery and associated divisions.
• Coordinate surgical procedures with OR staff and patients to ensure proper scheduling.
• Prepare and review the Scheduling Data Sheet and ensure pre-op tests are ordered in time.
• Coordinate with New Patient Services to ensure slides, reports and information are ready before surgery date.
• Schedule pre-op appointments and communicate information to patients promptly.
• Arrange pre-op authorizations with the Utilization Review Department.
• Process pre-op consultations and related labs, EKGs, x-rays or other services as requested.
• Direct patient calls regarding pre-op instructions and post-op questions.
• Schedule surgery based on doctors' OR block times and clinic schedules.
• Coordinate pre-op admission with the Admitting Department.

Skills

Medical terminology

Medical office experience

Scheduling coordination

Education

High school degree or equivalent

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Responsible for the accurate scheduling coordination of inpatient and outpatient surgical procedures and related outpatient pre-operative appointments.

As a successful candidate, you will:

• Directly responsible for coordinating surgery cases and outpatient procedures for the department of surgery and all of the associated divisions.
• Coordinates surgical procedure with OR staff and patient to ensure patients are properly scheduled.
• Initiates and reviews the surgical procedure Scheduling Data Sheet. Ensures all documentation is complete and the correct pre-op tests are ordered in a timely manner.
• Coordinates with New Patient Services to ensure biopsy slides, reports and any other pertinent information is available prior to the patient’s surgery date.
• Schedules pre-op appointments. Ensures all documentation is complete and the correct information is communicated and distributed to the patients in a timely manner.
• Coordinates pre-op authorizations with the Utilization Review Department and ensures that all clearances requested by provider are received prior to the procedure date.
• Processes pre-op consultations.
• Processes labs, surgical orders, EKGs, x-rays or any ancillary services as requested by providers.
• Ensures all clearances requested by provider are received prior to the surgery date.
• Directs patient calls regarding pre-op instructions and post op questions.
• Coordinates date of surgery based on doctors OR block time schedules and clinic schedules.
• Coordinates pre-op admission with the Admitting Department.

Your qualifications should include:

• High school degree or equivalent. Experience may substitute for minimum education requirements.
• Two years work experience in a medical environment. Two years medical office experience: Preferred
• Medical terminology

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.