Surgery Scheduler, Cardiac Specialist, 8a-4:30p

UofL Health; Louisville (KY); On-site; USD 36,000 - 52,000; Full time

Job summary

UofL Health is seeking a Surgery Scheduler to manage scheduling and documentation for all surgeries performed by our physicians. You will contact patients to review medical history, obtain medication lists, and identify preoperative issues.

You will also support check-in/check-out on a rotational basis, ensuring timely information packets and preoperative instructions are sent to patients. The role requires coordinating with physicians based on procedure, priority, and availability, while

Qualifications

• High school diploma or GED/ equivalent.
• Two (2) years of medical office experience (preferred).
• HIPAA privacy and security requirements to maintain confidentiality at all times.
• Surgery scheduling and patient documentation responsibilities.
• Reception, check-in/check-out duties on a rotational basis.

Responsibilities

• Handle reception duties, check-in/out and surgery scheduling on a rotational basis.
• Enter patient demographics and insurance data into the system.
• Coordinate preoperative and postoperative testing and documentation.
• Communicate with patients about financial requirements and consent.
• Obtain referrals and insurance authorizations for surgery.
• Answer calls, triage inquiries and manage medical records requests.
• Maintain organized patient files in the electronic health record.

Skills

HIPAA compliance

Surgery scheduling

Patient coordination

Education

High School Diploma or GED

Job description

Address

225 Abraham Flexner Way Suite 305 Louisville, KY 40202

Address

225 Abraham Flexner Way Suite 305 Louisville, KY 40202

Shift

First Shift (United States of America)

Job Description Summary

UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.

With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description

The Surgery Scheduler will be responsible for scheduling and preparing documentation for all surgeries to be performed by our practice's physicians. This position requires the candidate to contact patients to review medical history, obtain a current medication list and identify any possible preoperative issues. The Scheduler will schedule patients with the appropriate physician based on procedure, priority and availability. Once surgery is scheduled, the Surgery Scheduler will send out informational packets and preoperative instructions to all patients and answer any questions the patient may have regarding their procedure. This position will also support the check-in/check-out position on a rotational basis.

Essential Functions

• Works reception desk, check-in/check-out position, and surgery scheduling on a rotation basis
• Enters and updates patient demographic and insurance information in computer
• Schedules, reschedules and verifies patient appointments identifying acute disorders as high priority and prioritizes less acute disorders
• Provides full-cycle surgery scheduling and patient surgery consenting, to include but not limited to: pre and post op testing, communicating financial requirements, patient consent, hospital reservations, final surgery clearance, and physician scheduling
• Obtains patient referrals and verifies insurance eligibility
• Obtains authorizations for surgery and radiology testing ordered by the physician for surgery
• Answers multiline telephone, triage patient calls, handle complaints, retrieve and process voice messages
• Organizes and maintains patient files in the electronic health record, as needed
• Creates and mails new patient information packets, copies and mails medical records requests; provides medical records coverage, as requested

Other Functions

• Works patients’ reschedule report and daily call log
• Mails/faxes reports/correspondence to physicians, patients and third parties
• Retrieves faxes, lab reports and mails
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
• Performs other duties as assigned

Additional Job Description:

• High School Diploma or GED/ equivalent

Experience

• Two (2) years of medical office experience (preferred)