Surgery Scheduler

Tennessee Oncology; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Tennessee Oncology is seeking a dedicated Surgery Scheduler to support patients and physicians by scheduling surgeries and related procedures. You will ensure that all clinical and insurance coding information is collected accurately and shared with hospital departments, while maintaining open communication about schedule changes.

The role involves coordinating preop and postop appointments, biopsies, imaging, and referrals with multiple teams to deliver timely, high-quality care close to

Qualifications

• Experience scheduling medical procedures and coordinating with multiple departments.
• Strong communication with patients, physicians, and hospitals.
• Ability to manage calendar changes and maintain accurate records.

Responsibilities

• Schedule surgery and in-office procedures per guidelines.
• Coordinate preop and postop appointments and related therapies.
• Ensure accurate clinical and insurance coding information for scheduling.
• Communicate schedule changes with hospital departments and offices.

Skills

Scheduling

Healthcare administration

Communication

Customer service

Education

HS diploma or equivalent

Tools

EMR / EPIC

Medical records systems

Job description

Tennessee Oncology, one of the nation’s largest, community-based cancer care specialists, is home to one of the leading clinical trial networks in the country. Established 1976 in Nashville, Tennessee Oncology’s mission remains unchanged: To provide access to high-quality cancer care and the expertise of clinical research for all patients, at convenient locations within their community and close to their home. Our growing network of physicians and locations is based on this mission. Tennessee Oncology is committed to advancing both the science of detection and targeted treatments, and to making these advances available to every patient. We believe caring for cancer patients is a privilege.

Why Join Us?

We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Job Description

The Surgery Scheduler provides courteous assistance to patients and physicians while scheduling patient surgeries. The Surgery Scheduler schedules all surgical procedures and assures that all of the appropriate clinical and insurance coding information is collected for the surgery schedule. Scheduler receives requests to schedule procedures from physician offices and schedules the procedure according to established guidelines. Scheduler provides accurate information and maintains open communication with hospital departments and physician offices regarding schedule changes.

Essential Functions

• Schedule surgery
• Schedule in office procedures
• Assist with in office biopsies/procedures
• Schedule preop & postop occupational therapy appointments
• Schedule lymphoscintigraphy injections for surgery
• Schedule needle localizations for surgery
• Schedule stereotactic & ultrasound guided bx with outside facility
• Schedule Med Onc Consults
• Schedule Rad Onc Consults
• Schedule Plastics Surgeon Consults
• Schedule MRI Appts
• Schedule follow-up appointment for newly diagnosed
• Schedule mammogram & ultrasound appts
• Prepare/send surgery history and physical to hospital
• Request cardiac/medical ETC. Clearances for surgery
• Request films from outside facilities
• Request records from outside facilities
• Request outside films review
• Request outside pathology review
• Send films to premier radiology & STM for procedures & imaging
• Send out pathology specimens
• Send surgery & biopsy orders
• Order genetic & breast cancer risk testing
• Precert surgeries & in office procedures
• Bring back patients during clinic