Surgery Scheduler

UPMC; Pittsburgh (Allegheny County); On-site; USD 50,000 - 75,000; Full time

Job summary

UPMC Passavant in Pittsburgh is hiring a Full-Time Surgery Scheduler at the McCandless location. The role supports coordinating surgical admissions, education, and follow-ups with EPIC and Refract Tracker systems.

Shifts are Monday–Friday with options for four 10-hour shifts or five 8-hour shifts; no on-call, weekends, or holidays. Interview will discuss scheduling details and responsibilities to ensure smooth patient flow.

Qualifications

Responsibilities

• Coordinate and monitor patient follow-up using Refract Tracker and EPIC.
• Prepare admission reservations and requisitions with demographics and insurance.
• Coordinate cases with hospital personnel for admissions approvals.
• Discuss and coordinate financial arrangements, including pre-payments.
• Ensure informed consents are signed and pre/postoperative instructions are provided.
• Schedule pre-screening exams and postoperative appointments for all patients.
• Maintain current billing and insurance information and complete special projects.

Job description

Join Our Community!

ANCC Magnet designated UPMC Passavant is currently hiring a Full-Time Surgery Scheduler at the McCandless location.

Shift Details:

• Monday - Friday
• Can do four 10-hour shifts or five 8-hour shifts
• No call, weekends or holidays
• Shift and scheduling details will be further discussed during the interview.

Responsibilities:

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.