Surgery Preference Card Coordinator

Ebenezer; Minneapolis (MN); Remote; USD 80,000 - 100,000; Full time

Job summary

A healthcare organization in Minnesota is seeking a Surgery Card Preference Coordinator to manage surgical preference cards and ensure efficiency in surgical procedures. The ideal candidate has a high school diploma and three years of relevant experience. This remote role offers a compensation range of $34.88 - $49.25 hourly, with a generous benefits package including medical and dental plans.

Benefits

Medical insurance

Dental insurance

Short-term and long-term disability insurance

Tuition reimbursement

Qualifications

• Three years of directly related experience in a surgical environment.
• Knowledge of surgical procedures and supplies.
• Exceptional organization skills and ability to prioritize requests.

Responsibilities

• Create and update preference cards for procedures.
• Maintain communication with service leaders and processing staff.
• Participate in Value Analysis meetings for supplies.

Skills

Attention to Detail

Computer Skills

Medical Staff Relations

Medical Terminology / Spelling

Systems Thinking

Education

High school graduate or equivalent

Tools

Epic EHR

Job description

Overview

Fairview has an immediate opening for a Surgery Card Preference Coordinator at the University of MN East Bank Medical Center. This is a full-time, 1.0 FTE / 80 hours per two-week pay period, benefit-eligible opening on day shift, Monday – Friday. This is an off-site/remote role with occasional onsite requirements.

Responsibilities

• Creates preference cards for new surgeons/procedures and reviews/updates existing preference cards to reflect supply/equipment changes, correct formatting and standardization.
• Works through dashboard reports to ensure correct Epic formatting.
• Maintains standardization and system changes as directed.
• Removes inactive surgeon cards from the system and maps new and current procedures with current or new preference cards.
• Collaborates with service leaders to answer questions and maintain open communication with the card coordinator; prioritizes the needs of each service leader on a daily basis and efficiently meets those needs.
• Maintains an open line of communication with sterile processing staff and managers to keep the database for sterile supplies accurate and uniform; identifies items that will conflict when cases are scheduled to prevent overbooking based on equipment needs.
• Participates with materials management and supply coordinators by attending Value Analysis meetings; provides input on best practices and value-based improvements regarding new supplies; coordinates product number transitions and communicates when Epic is not seeing a location or when a description needs updating for OR staff.
• Works with billing to answer questions regarding procedure codes and billing processes; available to cover billing for vacations or sick calls.
• Maintains knowledge of scheduling processes around surgical procedures and collaborates with scheduling to ensure correct procedures are available for surgeons.
• Provides training and ongoing assistance to new and existing Service Leaders on the preference card system, pruning activities, Service Leader activities and dashboard utilization.
• Maintains knowledge of and complies with all relevant laws, regulations, policies, procedures and standards.
• Actively participates in creating and implementing improvements.
• Performs other responsibilities as needed / assigned.

Competencies

• Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task.
• Computer Skills: Basic ability to use a computer and applications associated with performing basic work tasks (navigate in Windows, Outlook, Epic EHR, etc.).
• Medical Staff Relations: Builds effective partnerships with medical staff and physicians, fostering open lines of communication and trust.
• Medical Terminology / Spelling: Knowledge of medical terminology and spelling; organization and records management skills for data collection, filing systems, data management systems, and accurate storage of information.
• Systems Thinking: Understands how components influence one another within the whole and balances department and organizational needs.

Qualifications

Required

Education: High school graduate or equivalent

Experience: Three years of directly related experience or an equivalent combination of education and experience in a surgical environment; knowledge of surgical procedures and supplies; exceptional organization skills and ability to prioritize requests

Preferred

License/Certification/Registration: Certified Surgical Technologist (CST) certification issued by the National Board of Surgical Tech and Surgical Assisting

Benefits

Fairview offers a generous benefit package including medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more. For additional information, visit: fairview.org/careers/benefits/noncontract

Compensation

Compensation range: $34.88 - $49.25 hourly. The pay rate within the posted range may be determined by factors including skills, knowledge, relevant education, experience, and market conditions. Pay offers consider internal equity; hiring at the maximum of the range is not typical. If a sign-on bonus applies, the approved program at the time of offer will apply.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status.