Surgery Counselor

SEES Management Solutions; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k)

PTO (Paid Time Off)

Life & Disability Insurance

Tuition Reimbursement

Continuing Education Support

Certification Sponsorship

Eyewear Discounts

Referral Bonus Opportunities

Job summary

AVP SEES Group is seeking a Surgical Scheduling Counselor to coordinate all aspects of ophthalmology surgical scheduling for a seamless patient experience from pre- to post-operative care.

You will serve as the primary liaison between patients, surgeons, and facilities, handling authorizations, education, and financial information while upholding HIPAA/OSHA compliance and high service standards.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in healthcare administration or a related field preferred.
• Minimum of two years of surgical scheduling experience in a healthcare setting, preferably in ophthalmology.
• COA preferred.
• Advanced proven knowledge of all front desk procedures.
• If internal applicant, must qualify for Ophthalmic Tech II with a leadership recommendation.
• Completion of at least 10 Qualifying SEES Advancement Credits every 24 months.
• Strong understanding of insurance verification, prior authorizations, and billing procedures related to surgical services.
• Experience with electronic health records (EHR) systems and practice management software.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication and interpersonal skills to effectively coordinate with patients, providers, and surgical facilities.

Responsibilities

• Coordinate and schedule surgeries, ensuring accuracy in procedure details, provider availability, and facility coordination.
• Communicate with patients regarding surgery dates, instructions, and required preparations (pre- and post-operative care).
• Secure insurance authorizations and verify coverage for surgical procedures.
• Ensure all pre-operative requirements, such as medical clearances and diagnostics, are completed.
• Act as liaison between the practice, surgical facilities, and patients for seamless coordination.
• Provide patients with detailed financial information on costs, payment plans, and insurance coverage.
• Maintain an organized scheduling system to prevent conflicts and optimize efficiency.
• Contribute to scheduling policy development and workflow improvements.
• Monitor and follow up on post-operative appointments for continuity of care.
• Ensure HIPAA and OSHA compliance and patient confidentiality.
• Address scheduling conflicts, cancellations, or patient concerns promptly.
• Support 20/20 Patient Experience initiatives (registration, billing, and patient comfort).
• Demonstrate confidentiality, strong organization, and proactive communication.

Skills

Surgical scheduling

Customer service

Communication skills

Attention to detail

Time management

Problem solving

Interpersonal skills

Education

High school diploma or equivalent

Associate or bachelor’s degree in healthcare administration or related field

Tools

Microsoft Office Suite

EHR systems

Practice management software

Job description

Description

Who We Are

At AVP SEES Group, exceptional patient care starts with exceptional people. As one of the largest eye care networks in the Southeast and Mid-Atlantic, we provide our teams with the training, technology, and support they need to thrive while making a difference in patients' lives. Together, we're building the future of eye care.

Our Mission

To deliver the best possible outcomes for our patients, serve and educate our provider network, and fulfill our commitment to our stakeholders.

Why Join Us?

• Paid Training & Career Development
• Growth & Advancement Opportunities
• Supportive Team Environment
• Competitive Benefits Package
• Tuition Reimbursement Opportunities
• Employee Eyewear Discounts
• Referral Bonus Program
• Make a Meaningful Difference Every Day

About the Role

The Surgery Counselor is responsible for coordinating all aspects of surgical scheduling for an ophthalmology practice, ensuring a seamless experience for patients and providers. A Surgery Counselor is the Clinical counterpart to a Surgery Scheduler. This role serves as the primary liaison between patients, surgeons, and surgical facilities, managing pre-operative and post-operative appointments, insurance authorizations, and patient education. The Surgery Counselor plays a critical role in ensuring efficient surgical scheduling and a positive patient experience.

Shape

What You'LL Do

Advanced Patient Care Coordination

• Coordinates and schedules surgeries, ensuring accuracy in procedure details, provider availability, and facility coordination.
• Communicates with patients regarding surgery dates, instructions, and necessary preparations, including pre-operative and post-operative care.
• Secures insurance authorizations and verifies coverage for surgical procedures, working closely with insurance companies and patients.
• Ensures all pre-operative requirements, such as medical clearances and diagnostic testing, are completed before surgery.
• Acts as a liaison between the practice, surgical facilities, and patients to ensure seamless coordination.
• Provides patients with detailed financial information regarding surgical costs, payment plans, and insurance coverage.
• Maintains an organized scheduling system to prevent conflicts and optimize surgical efficiency.
• Assists in the development and implementation of scheduling policies and best practices to improve workflow.
• Monitors and follows up on post-operative appointments to ensure continuity of care.
• Ensures compliance with HIPAA and OSHA regulations, maintaining patient confidentiality and safety at all times.
• Addresses and resolves scheduling conflicts, cancellations, or patient concerns promptly and professionally.
• Ensures 20/20 Patient Experience by:
• Anticipating patient’s registration and billing needs,
• Anticipating patient’s needs, such as water, snacks, etc.
• Providing consistent customer care

Other Responsibilities

• Demonstrate a strong commitment to confidentiality, ensuring that all patient information is protected and handled in compliance with applicable regulations.
• Strong attention to detail, ensuring accurate record-keeping and documentation.
• Participate in all required trainings and employee engagement activities.
• Proficient with Microsoft Office Suite or related software
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.

Requirements

What You'LL Bring

• High school diploma or equivalent required; associate or bachelor’s degree in healthcare administration or a related field preferred.
• Minimum of two years of surgical scheduling experience in a healthcare setting, preferably in ophthalmology.
• COA preferred.
• Advanced proven knowledge of all front desk procedures.
• **If internal applicant, must qualify for Ophthalmic Tech II. Must have a letter of recommendation from someone in leadership within SEES (Manager, Regional Director of Clinical Operations for your region, or Support Center Leadership.)
• Completion of at least 10 Qualifying SEES Advancement Credits every 24 months.
• Strong understanding of insurance verification, prior authorizations, and billing procedures related to surgical services.
• Experience with electronic health records (EHR) systems and practice management software.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication and interpersonal skills to effectively coordinate with patients, providers, and surgical facilities.
• Ability to problem-solve, manage time efficiently, and handle high-pressure situations with professionalism.
• Dependable transportation required for travel to other locations as needed.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Patient Experience – Understanding and anticipate the patient’s needs. Proactively strives to exceed our patient’s expectations and provide ongoing education and communication.
• Proactive- Keep others informed. Ask for help when needed, brings any challenges or concerns to leadership.
• Analytical mind- capable of out-of-the-box thinking to solve problems.
• Professionalism- Displaying cautious, helpful, and ethical behavior. Maintaining composure even under difficult and challenging circumstances.
• Excellent Communication Skills – written & verbal. Focus on becoming an active listening to better understand the needs of co-workers and patients.
• Drive for Results – Strives for improving the patient experience by committing to continuous improvement and doing above and beyond for optimal outcomes.
• Focus on Efficiency – Utilizes technology, innovation, and process improvements to continuously improve efficiency and effectiveness.
• Teamwork- Participates as a team member and establishes strong working relationships with teammates and across the organization.
• Celebrates Change- Receptive to new ideas and responds to changes with flexibility and optimism.
• Forward-thinking attitude – Consider how your actions and behavior influence or affect others, and how will this impact your future growth in the company.
• Continues Learning and Improvement- Acknowledges own strengths and development needs and works to strengthen capabilities.

PHYSICAL REQUIREMENT:

• Exerting up to twenty-five pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Have close visual acuity to perform an activity including viewing a computer terminal, extensive reading, interpretation, etc.
• Must possess the physical, mental, and cognitive skills needed to complete essential tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for comprehension, problem‑solving, and timely decision‑making.
• Must be able to be stationary for prolonged periods of time.

Benefits May Include:

• Medical, Dental & Vision Insurance
• 401(k)
• Paid Time Off & Holidays
• Life & Disability Insurance
• Tuition Reimbursement
• Continuing Education Support
• Certification Sponsorship
• Employee Eyewear Discounts
• Referral Bonus Opportunities

Additional Information:

Physical Requirements

• Ability to remain stationary for extended periods
• Frequent use of hands, fingers, and computer equipment
• Ability to communicate effectively with patients and team members
• Ability to occasionally lift, carry, push, or pull up to [XX] pounds

Compliance Requirements

• Annual compliance training is required.
• Compliance with HIPAA, OSHA, and company policies is required.
• Background screening may be required based on position.
• Drug screening may be required based on position and location.

Equal Employment Opportunity

AVP SEES Group is an Equal Opportunity Employer committed to fostering an inclusive workplace. We provide equal employment opportunities to all applicants and employees without regard to any protected characteristic under federal, state, or local law.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and qualifications required for the position.