Surgery Coordinator

American Vision Partners; Scottsdale (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Eye care discounts

401(k) plan

Paid holidays

PTO

Continuing education funds

Job summary

American Vision Partners is seeking a Surgery Coordinator in Scottsdale, AZ, to coordinate with Surgery Counselors and the ASC team to ensure surgical schedules and charting are prepared. Responsibilities include daily surgery setup, chart management, and patient communication.

Qualified candidates should have experience in a surgical environment, ophthalmic exposure is a plus, and solid skills in scheduling, insurance authorization, and customer service.

Qualifications

• Experience in a surgical environment.
• Ophthalmic experience is a plus.
• Knowledge of scheduling and insurance authorization is required.
• Strong communication, both oral and written, and ability to work with physicians and staff.
• Excellent telephone skills and basic computer knowledge.
• Willingness to travel to Bullhead City ASC location as needed; travel time and mileage are paid benefits.
• Availability to work between 6:00 am to 6:30 pm occasionally on surgery days.

Responsibilities

• Maintains inventory of supplies and IOLs.
• Set up for surgery and checks in patients; helps prepare patients the morning of surgery if needed.
• Assures that medications are checked monthly for outdates.
• Acts as primary liaison for Medicare inspections.
• Maintains communication and relays memos to surgery staff.
• Ensures maintenance of the surgery log and delivery of care slips to the Business Office; responsible for the surgery hold bucket.
• Acts as contact person for surgery day and surgery issues for surgeons, other staff, and Office Manager.
• Answers incoming phone calls.
• Checks charts prior to surgery, and assembles charts post op to ensure they have all required signatures and proper order of paperwork.
• Makes Post op phone calls and logs information.
• Prints schedules and arranges the order of the surgery schedules 2 days prior to surgery day.
• Calls patients with arrival times and reminds them of surgery day instructions.
• Enters the surgery log and completes log at the end of the day.
• Notifies the Director of Surgical Services and/or ASC Assistant of any scheduling or staffing problems.
• Conducts quarterly fire drills and mock codes, and documents the results.

Skills

Surgical scheduling

Insurance authorization

Ophthalmic experience

Telephone skills

Communication skills

Independent work

Patient service

Job description

Company Intro

AtAmerican Vision Partners (AVP), we partner with the most respected ophthalmology practices in the country and integrate best-in-class management systems, operational infrastructure, and advanced technology to provide the highest quality patient care possible. Our practices include Barnet Dulaney Perkins Eye Center, Southwestern Eye Center, Retinal Consultants of Arizona, M&M Eye Institute, Abrams Eye Institute, Southwest Eye Institute, Aiello Eye Institute, Moretsky Cassidy Vision Correction, Wellish Vision Institute, West Texas Eye Associates and Vantage Eye Center. We are focused on building the nation’s largest and most comprehensive eye care practices and currently operate more than 100 eye care centers in Arizona, New Mexico, Nevada, California and Texas – including 25 ambulatory surgical centers. At AVP we value teamwork, providing exceptional experiences, continuous improvement, financial strength, and hard work. We are committed to providing best-in-class patient care, pioneering research and technology, and most importantly, rewarding and recognizing our employees!

Overview

As a Surgery Coordinator, coordinates with Surgery Counselors and ASC team to ensure surgical schedule and charting are prepared.

Responsibilities

• Maintains inventory of supplies and IOL’s
• Set up for surgery and checks in patients; helps prepare patients the morning of surgery if needed
• Assures that medications are checked monthly for outdates
• Acts as primary liaison for Medicare inspections
• Maintains communication and relays all memos to surgery staff
• Ensures maintenance of the surgery log and ensures accuracy and delivery of care slips to the Business Office Responsible for working the surgery hold bucket
• Acts as contact person for surgery day and surgery issues for surgeons, other staff, and Office Manager
• Answers incoming phone calls
• Checks charts prior to surgery, and assembles charts post op to ensure they have all required signatures and proper order of paperwork
• Makes Post op phone calls and logs information
• Prints schedules and arranges the order of the surgery schedules 2 days prior to surgery day
• Call patients with arrival times and reminds them of surgery day instructions
• Enters the surgery log and completes log at the end of the day
• Notifies the Director of Surgical Services and/or ASC Assistant of any scheduling or staffing problems
• Conducts quarterly fire drills and mock codes, and documents the results

Qualifications

• Experience working in a surgical environment
• Ophthalmic experience is a plus
• Knowledge of scheduling and insurance authorization is required
• Ability to work independently and be dedicated to patient satisfaction
• Must also have the ability to communicate effectively, both orally and written, and work compatibly with physicians and other staff members
• Excellent telephone skills, basic computer knowledge are required
• Ability to travel to Bullhead City ASC location as needed - travel time and mileage are a paid benefits!
• Must have availability to work between the hours of 6:00 am to 6:30 pm occasionally on surgery days

Benefits & Perks

Your health, happiness and your future matters! At AVP, we offer everything from medical and dental insurance, significant eye care discounts, child care assistance, pet insurance, continuing education funds, 401(k), paid holidays, PTO, Sick Time, opportunity for growth, and much more!