Surgery Associate (Outpatient), Day Shift, Full-time

Adventist Health; St. Helena (CA); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Health benefits

Job summary

Adventist Health in Saint Helena, CA is hiring for a day-shift medical office role within Gastroenterology. The position schedules surgeries, diagnostic tests and follow-up appointments, while verifying insurance coverage and authorizations as needed.

Ideal candidates have a high school education or GED, and/or an associate/technical degree with related experience, plus outpatient medical assistant exposure. Full-time employment with comprehensive benefits is offered.

Qualifications

• High School Education/GED or equivalent is preferred.
• Associate’s/Technical Degree or equivalent combination of education/related experience preferred.
• Medical assistant experience in an outpatient setting preferred.

Responsibilities

• Schedules patients for surgery and completes appropriate paperwork for surgery facilities.
• Verifies patient insurance coverage, determines whether surgical referrals or authorizations are needed and begins necessary processes.
• Fills out paperwork to schedule appointments, including authorization numbers, coding, insurance card copies, demographic sheets and preoperative testing orders.
• Schedules patients for diagnostic tests and cardiac clearance as ordered by physicians.
• Meets or calls patients to inform them about procedure dates and facilities; arranges follow-up appointments.

Education

High School Education/GED

Associate/Technical Degree or related experience

Job description

Job Description

Located in one of the most beautiful regions in the United States, St. Helena Hospital was founded in 1878 and has a rich history of innovative medical care. We are comprised of a 151-bed hospital, emergency department and medical offices with centers of excellence in specialty care, including Adventist Heart and Vascular Institute, Coon Joint Replacement Institute, Martin-O'Neil Cancer Center and Behavioral Health units. In the heart of Napa Valley, St. Helena is a charming place, and the quality of life is unsurpassed with outdoor adventure, rejuvenation at luxurious spas, popular restaurants, as well as perfect weekend getaways to San Francisco or the coast.

Job Summary

Schedules, confirms and maintains patient diagnostic appointments, surgeries and medical consultations for specific departments. Reviews and analyzes cancellations, double bookings or changes in schedules. Ensures service payment by verifying benefits with insurance companies and discussing financing options.

Job Requirements

Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Medical assistant experience in an outpatient setting: Preferred

Licenses/Certifications

• Medical Assistant certification: Preferred
• Cardiopulmonary Resuscitation (CPR) certification or Basic Life Support (BLS) certification from approved vendor per AH policy: Preferred

Essential Functions

• Schedules patients for surgery and completes appropriate paperwork for surgery facilities. Verifies patient insurance coverage, determines whether surgical referrals or authorizations are needed and begins necessary processes.
• Fills out paperwork to schedule appointments, including authorization numbers, coding, insurance card copies, demographic sheets, chart notes, patient instructions and preoperative testing and procedure orders.
• Schedules patients for diagnostic tests, based on physician orders. Schedules medical and cardiac clearance, per physician orders. Sends completed surgery packets to surgery facilities and pre-op departments.
• Meets or calls surgery patients to inform them about procedure dates and facilities. Schedules patients for follow-up appointments, tests and exams.
• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

JOB INFO

Job Identification : 71905

Job Category : Associate

Posting Date : 2026-09-03T23:27:58+00:00

Job Shift : Day Shift

Locations :

Saint Helena, CA, United States

Assignment Category : Full-time regular

Pay Range : The estimated base pay for this position is $25.00 to $31.36. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

Hiring Department : Gastroenterology

Shift Length : 8 Hours