Surg Scheduler Sr

UT Southwestern Medical Center; Dallas (TX); In loco; USD 60.000 - 85.000; Tempo pieno

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UT Southwestern Medical Center is seeking an experienced surgical scheduler to arrange complex patient procedures across several locations, coordinating with multiple providers and ensuring accurate pre-certifications and approvals. The role requires strong knowledge of medical billing, scheduling systems, and HIPAA compliance.

The position involves detailed coordination of schedules, patient communication, and process improvements to maximize facility utilization and minimize delays.

Competenze

• High School Diploma or equivalent.
• Experience: 5 years in a medical office environment with exposure to physician billing, medical collections, coding, surgery scheduling and/or patient access.
• Preferred Education: 2 years of college.
• Experience: 2 years in healthcare scheduling and/or surgery scheduling.

Mansioni

• Independently schedules complex patient surgical procedures across multiple providers and locations.
• Provides pre-certification for advanced procedures to ensure coverage and proper billing.
• Oversees complex authorization issues and ensures high-level cases are approved.
• Enters scheduling, insurance, and registration information accurately in systems.
• Monitors surgical block time and communicates with surgeons about unused time.
• Handles patient communications and escalates scheduling concerns as needed.

Descrizione del lavoro

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under general supervision to provide advanced surgical scheduling of patients for department or clinic at all applicable UTSW procedural locations and affiliated procedural locations.

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

• Required Education
  High School Diploma or equivalent
• Experience
  5 years experience in a medical office environment
  Exposure and working knowledge of physician billing, medical collections, coding, surgery scheduling and/or patient access
• Preferred Education
  2 years of college
• Experience
  2 years of healthcare scheduling and/or surgery scheduling

JOB DUTIES

• Independently schedules complex patient surgical procedures at various entities and coordinates across multiple providers and locations (Hospitals, Ambulatory Surgery Centers and other UTSW affiliated clinical locations) in accordance with established protocols; acquires the appropriate information and orders from the surgeon.
• Provides pre-certification of all complex, advanced or high acuity procedures to ensure coverage and proper billing procedures; and/or may obtain insurance pre-certification from the referring physician's office and contacts insurance carriers for confirmation; advises clinic and/or patient on co-payment or co-insurance responsibility.
• Oversees and troubleshoots complex authorization issues; ensures all high-level cases are fully approved.
• May be responsible for accurately entering scheduling, insurance and registration information into the appropriate system(s).
• Maintains and monitors surgical block time to keep utilization at a high standard; advises surgeon of unused time and releases the unused time to prevent loss of department's surgical block time. Leads interdisciplinary coordination and resolve schedule conflicts.
• Manages complex patient communications and resolve escalated concerns.
• Leads continuous process improvement efforts. Implements new scheduling strategies.
• Assists in onboarding peers. Communicating effectively with peers and leadership. Serves as a point of escalation for scheduling-related matters.
• May mentor junior schedulers.
• Requests and secures tissue from Tissue Bank/Transplant Services working with Faculty and OR to ensure delivery of the requested tissue at the time of surgery to avoid delay or cancellation of surgery.
• Requests and/or obtains the ordered materials and/or equipment needed for surgery and confirms with the surgeon before surgery in order to avoid delay or cancellation of surgery.
• May research claims on payment denials from third party carriers for pre-certified procedures.
• Acts as liaison with other departmental staff when needed for the coordination of multiple and/or special procedures.
• Adheres to patient privacy act HIPAA, and confidentiality policy at all times.
• Duties performed may include one or more of the following core functions: (a) Directly interacting with or caring for patients; (b) Directly interacting with or caring for human-subjects research participants; (c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or (d) Regularly maintaining, modifying, releasing or similarly affecting human-subjects research records.
• Performs other duties as assigned.

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed