SURG SCHEDULER SR

UT Southwestern Department of Dermatology; Dallas (TX); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs through TRS

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Paid Parental Leave

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced Administrative Scheduler to manage advanced surgical scheduling across multiple facilities and providers. You will ensure accurate information, pre-certifications, and proper billing alignment under HIPAA guidelines.

The role requires a high school diploma and 5 years in a medical office, with knowledge of physician billing and patient access. Preference for 2 years of college and additional scheduling experience.

Qualifications

• High School Diploma or equivalent.
• 5 years experience in a medical office environment.
• Exposure and working knowledge of physician billing, medical collections, coding, surgery scheduling and/or patient access.

Skills

Medical office experience

Billing knowledge

Scheduling experience

Patient access

Education

High school diploma or equivalent

2 years college

Job description

WHY UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you‿ll discover a culture of teamwork, professionalism, and a rewarding career!

Location: Dallas, TX Location Type: Hybrid Job Number: 978226 Category: Administrative/Clerical Posted 1 Day Ago 23947682

JOB SUMMARY

Works under general supervision to provide advanced surgical scheduling of patients for department or clinic at all applicable UTSW procedural locations and affiliated procedural locations.

JOB DUTIES

• Independently schedules complex patient surgical procedures at various entities and coordinates across multiple providers and locations (Hospitals, Ambulatory Surgery Centers and other UTSW affiliated clinical locations) in accordance with established protocols; acquires the appropriate information and orders from the surgeon.


• Provides pre-certification of all complex, advanced or high acuity procedures to ensure coverage and proper billing procedures; and/or may obtain insurance pre-certification from the referring physician’s office and contacts insurance carriers for confirmation; advises clinic and/or patient on co-payment or co‑insurance responsibility.


• Oversees and troubleshoots complex authorization issues; ensures all high‑level cases are fully approved.


• May be responsible for accurately entering scheduling, insurance and registration information into the appropriate system(s).


• Maintains and monitors surgical block time to keep utilization at a high standard; advises surgeon of unused time and releases the unused time to prevent loss of department’s surgical block time. Leads interdisciplinary coordination and resolve schedule conflicts.


• Manages complex patient communications and resolve escalated concerns.


• Leads continuous process improvement efforts. Implements new scheduling strategies.


• Assists in onboarding peers. Communicating effectively with peers and leadership. Serves as a point of escalation for scheduling‑related matters.


• May mentor junior schedulers.


• Requests and secures tissue from Tissue Bank/Transplant Services working with Faculty and OR to ensure delivery of the requested tissue at the time of surgery to avoid delay or cancellation of surgery.


• Requests and/or obtains the ordered materials and/or equipment needed for surgery and confirms with the surgeon before surgery in order to avoid delay or cancellation of surgery.


• May research claims on payment denials from third party carriers for pre‑certified procedures.


• Acts as liaison with other departmental staff when needed for the coordination of multiple and/or special procedures.


• Adheres to patient privacy act HIPAA, and confidentiality policy at all times.


• Duties performed may include one or more of the following core functions: (a) Directly interacting with or caring for patients; (b) Directly interacting with or caring for human‑subjects research participants; (c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or (d) Regularly maintaining, modifying, releasing or similarly affecting human‑subjects research records.


• Performs other duties as assigned.

REQUIRED

EXPERIENCE AND EDUCATION

• High School Diploma or equivalent


• 5 years experience in a medical office environment


• Exposure and working knowledge of physician billing, medical collections, coding, surgery scheduling and/or patient access

PREFERRED

• 2 years of college


• 2 years of healthcare scheduling and/or surgery scheduling

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage


• 100% coverage for preventive healthcare – no copay


• Paid Time Off, available day one


• Retirement Programs through the Teacher Retirement System of Texas (TRS)


• Paid Parental Leave Benefit


• Wellness programs


• Tuition Reimbursement


• Public Service Loan Forgiveness (PSLF) Qualified Employer


• Learn more about these and other UTSW employee benefits!

Salary Information

Salary Is Commensurate With Education, Skills, And Relevant Experience.

SECURITY AND EEO STATEMENT

SECURITY

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

WORKING AT UTSW

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage, 100% coverage for preventive healthcare – no copay, Paid Time Off, available day one, Retirement Programs through the Teacher Retirement System of Texas (TRS), Paid Parental Leave Benefit, Wellness programs, Tuition Reimbursement, Public Service Loan Forgiveness (PSLF) Qualified Employer.

Bring Your “A” Game.

Why are top candidates in so many professional fields – including customer service, finance, and human resources, to name a few – choosing UT Southwestern Medical Center as a career home? Simple. They know that they will work among a team of people who bring their best every day to support a health organization that’s breaking new ground in dozens of ways. That’s what we can offer you.

It takes a lot to keep UT Southwestern at the forefront, where world-class patient care, acclaimed medical education, and innovative research breakthroughs are common occurrences. When you join us, those are the challenges you’ll share. Our organization has taken on serious commitments and responsibilities within a rapidly evolving health care system.

Change is a constant, so our work supporting this complex matrix of business and systems needs must rise to the highest level of professionalism, collaboration, and innovation. That’s true for every role across the Medical Center and represents why this can be the most challenging work of your career.