SURG SCHEDULER (Fort Worth)

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs through the TRS

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Learn more about benefits

Job summary

UT Southwestern Medical Center in Dallas seeks a patient scheduling specialist to coordinate appointments for the department under general supervision. The role emphasizes efficient scheduling of procedures and accurate information entry to support timely patient care.

The ideal candidate has a high school diploma with at least two years in a medical office setting, and familiarity with physician billing, medical collections, and surgery scheduling.

Qualifications

• High school diploma or equivalent required; two years of experience in a medical office environment preferred.
• Exposure to physician billing, medical collections, and surgery scheduling and/or patient access will help in this role.

Responsibilities

• Schedule patient procedures across departments and clinics following established protocols.
• Obtain pre-certifications and coordinate with insurers and physicians to ensure coverage and proper billing.
• Enter scheduling, insurance, and registration information accurately into the system(s).
• Monitor and manage surgical block time; communicate with surgeons about availability and timing.

Skills

Scheduling

Medical office experience

HIPAA compliance

Insurance pre-certification

Education

High School Diploma

2 years healthcare office experience

Tools

Scheduling software

Billing/claims processes

Job description

parental leave, paid time off, paid holidays, tuition reimbursement

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under general supervision to provide scheduling of patients for department or clinic.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education High School Diploma or equivalent
• Experience 2 years of experience working in a medical office environment. Exposure and working knowledge of physician billing, medical collections, coding and surgery scheduling and/or patient access
• Location: 600 South Main Street, Ft. Worth, Texas 76104

Preferred

• Education 2 years of college
• Experience 1 year of of healthcare scheduling and/or surgery scheduling

JOB DUTIES

• Schedules patient surgical procedures at various entities (University Hospitals, Ambulatory Surgery Centers) in accordance with established protocols; acquires the appropriate information and orders from the surgeon.
• Provides pre-certification of all procedures to ensure coverage and proper billing procedures; and/or may obtain insurance pre-certification from the referring physician's office and contacts insurance carriers for confirmation; advises clinic and/or patient on co-payment or co-insurance responsibility.
• May be responsible for accurately entering scheduling, insurance and registration information into the appropriate system(s).
• Maintains and monitors surgical block time to keep utilization at a high standard; advises surgeon of unused time and releases the unused time to prevent loss of department's surgical block time.
• Request and secure tissue from Tissue Bank/Transplant Services working with Faculty and OR to ensure delivery of the requested tissue at the time of surgery to avoid delay or cancellation of surgery.
• Requests and/or obtains the ordered materials and/or equipment needed for surgery and confirms with the surgeon before surgery in order to avoid delay or cancellation of surgery.
• May research claims on payment denials from third party carriers for pre-certified procedures.
• Acts as liaison with other departmental staff when needed for the coordination of multiple and/or special procedures.
• Adheres to patient privacy act HIPAA, and confidentiality policy at all times.
• Duties performed may include one or more of the following core functions: (a) Directly interacting with or caring for patients; (b) Directly interacting with or caring for human-subjects research participants; (c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or (d) Regularly maintaining, modifying, releasing or similarly affecting human-subjects research records.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.