Support Specialist for Board Governance and Executive Operations

Young World Physical Education; Chapel Hill (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Young World Physical Education in Chapel Hill, North Carolina, seeks a Support Specialist for Board Governance and Executive Operations. This role entails providing high-level administrative support to the Superintendent's Office and the Board of Education, managing meeting logistics, and ensuring effective communication among district leadership.

The ideal candidate will have an Associate degree and at least three years of administrative experience, with expertise in governance processes and confidentiality. This position is crucial for maintaining efficient operations within educational oversight.

Qualifications

• Three or more years of progressively responsible administrative support experience.
• Experience supporting executive leadership, boards, committees, or public-sector organizations preferred.
• Exercise the highest degree of discretion, professionalism, and sound judgment when handling confidential information.

Responsibilities

• Assist in coordinating Board of Education meeting logistics.
• Prepare and distribute meeting agendas and packets for the Board.
• Manage scheduling requests and appointments for the Superintendent’s Office.

Skills

Knowledge of board governance processes and procedures

Effective customer service and public communication practices

Knowledge of records management and retention practices

Knowledge of budget tracking and purchasing procedures

Knowledge of Google Workspace and board management software

Education

Associate degree

Bachelor’s degree preferred

Job description

Support Specialist for Board Governance and Executive Operations

Chapel Hill-Carrboro City Schools – Lincoln Center, Chapel Hill, North Carolina. Open until filled.

Job Details

• Job ID: 5782857
• Application Deadline: Posted until filled
• Posted: Jun 16, 2026 2:02 AM (UTC)
• Salary Schedule: Classified; CHCCS Classified
• Reports To: Superintendent
• Salary Grade: 106
• Work Location: Lincoln Center
• FLSA Status: Non-exempt
• Work Schedule: 12-month

Job Description

The Support Specialist for Board Governance and Executive Operations provides high‑level administrative and operational support to the Office of the Superintendent and the Board of Education. This position assists with board meeting logistics, committee administration, agenda preparation, records management, communications, scheduling, budget tracking, policy administration, and special projects. The coordinator serves as a key support role in ensuring efficient operations, timely completion of governance processes, and effective communication among district leadership, Board members, staff, and community stakeholders.

This position requires exceptional judgment, discretion, and confidentiality due to regular access to sensitive personnel, legal, student, financial, and governance information. The employee must maintain the highest standards of professionalism and ethical conduct while supporting the work of the Superintendent’s Office and Board of Education.

Essential Duties

Board Governance Support

• Assist in coordinating Board of Education meeting logistics, including meeting notices, room reservations, catering, technology needs, and materials preparation.
• Prepare and distribute meeting agendas, packets, supplemental materials, and committee documents.
• Upload and maintain agenda materials within Granicus or other board management systems.
• Maintain Board calendars and committee schedules.
• Track Board member training hours and professional development records.
• Assist with the preparation and archiving of Board agendas, minutes, resolutions, and official records.
• Support appeal hearings, retreats, workshops, and special meetings.
• Prepare draft meeting minutes and action summary for review.

Executive Operations Support

• Manage scheduling requests, appointments, and meeting logistics for the Superintendent’s Office.
• Coordinate conference registrations, travel arrangements, and reimbursements.
• Prepare correspondence, memoranda, reports, presentations, and other documents.
• Serve as a point of contact for internal and external stakeholders.
• Assist in responding to public inquiries and requests for information.
• Maintain confidential records and files.
• Maintain governance databases, action‑item trackers, and historical records.
• Assist with records retention and public records requests.
• Ensure documents are properly archived in accordance with district policies and state requirements.
• Support maintenance of Board policies and policy revision records.
• Track policy revisions through committee and Board approval processes.
• Assist with monitoring Board and Superintendent Office budgets.
• Process purchase orders, invoices, reimbursements, and travel claims.
• Maintain expenditure records and budget spreadsheets.
• Track Board development and professional learning expenditures.
• Prepare meeting notices, announcements, invitations, and correspondence.
• Coordinate communication with Board members, district leadership, elected officials, and community organizations.
• Assist with public‑facing Board information and website updates.
• Support planning and logistics for recognition events, retreats, graduation activities, and community engagement opportunities.
• Assist with district‑wide projects, strategic initiatives, and Board priorities.
• Support onboarding and orientation activities for new Board members.
• Assist with Superintendent transition activities and leadership events.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of board governance processes and procedures.
• Knowledge of Robert’s Rules of Order.
• Knowledge of records management and retention practices.
• Knowledge of office administration and project coordination.
• Knowledge of budget tracking and purchasing procedures.
• Knowledge of Google Workspace and board management software.
• Effective customer service and public communication practices.

Ability To

• Manage multiple priorities and deadlines simultaneously.
• Exercise sound judgment and maintain confidentiality.
• Prepare accurate and professional written communications.
• Organize large volumes of information and records.
• Work independently with minimal supervision.
• Establish positive working relationships with elected officials, district staff, and community members.
• Support evening meetings and occasional special events.

Education / Experience Requirements

• Associate degree required; Bachelor’s degree preferred.
• Three or more years of progressively responsible administrative support experience.
• Experience supporting executive leadership, boards, committees, or public‑sector organizations preferred.
• Experience with meeting management, records administration, and project coordination preferred.
• Exercise the highest degree of discretion, professionalism, and sound judgment when handling confidential, sensitive, and legally protected information.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.