Support Specialist - Emergency

RXinsider LTD.; Sioux Falls, Northern (SD, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Avel eCare is seeking an experienced administrative associate to support the Emergency department with data entry, scheduling, and password management. You will handle time/attendance, coordinate meetings, and assist with IT troubleshooting under minimal supervision.

The role involves processing confidential information and supporting staff across sites to improve workflow efficiency and credentialing processes for eCare practitioners.

Qualifications

• High School diploma or GED is required.
• Business background and medical secretarial school preferred.
• Two or more years of secretarial experience in a similar environment preferred.

Responsibilities

• Receives data and inputs information into systems and spreadsheets efficiently.
• Answer phones and perform video equipment checks per unit guidelines.
• Transcribe and format communications; correct typos and distribute information.
• Assist with password setup and password resets across sites.
• Troubleshoot IT issues; file IT tickets and educate staff.
• Coordinate meetings, prepare agendas, take minutes and follow up.
• Assist with data gathering for quality and efficiency projects.
• Support time/attendance, supplies, equipment maintenance and file upkeep.
• Support customer service activities with internal and external stakeholders.

Skills

Data entry

Scheduling

Password management

IT troubleshooting

Administrative support

Customer service

Meeting coordination

Education

High School diploma or GED

Medical secretarial training

Business background

Job description

General Hours of Work:

3 -12 hour shifts, day/night rotation; with weekend and holiday rotation

Exempt/N on-Exempt: Non-Exempt(Hourly)

Department: Emergency

Schedule:36 hours weekly - 0.9 FTE

Location: This position will be onsite in Sioux Falls, SD.

SUMMARY:

Performs complex secretarial duties andis responsible for the facilitation and specialized support of Avel Emergency. This includes scheduling, data entry management, password management, computer troubleshootingand time/attendance with minimal supervision.Also provides guidance to other staff regarding workflow and efficiency with clericalsoftware functions.This includes maintaining highly confidential information neccessary to credential and privilegeAvel eCare practitioners in multiple states and hospitals.

ESSENTIAL FUNCTIONS:

• Receives data and inputs information into various computer systems, databases, and spreadsheets as directed. Performs duties in an efficient, accurate and timely manner.
• Answering the phone and completing video equipment checks per unit specific guidelines.
• Performs generalized secretarial duties in an accurate and timely manner to include, but not be limited to: transposing handwritten or verbal communication to a typed format, edits all typing for typos and correct as necessary, makes copies of products as requested, collate, assemble, and distribute information as directed.
• Assists with password process for Emergency employees. This includes setting up initial passwords, assisting with contacting multiple internal and external Emergency sites for resetting password and entry of password info into the single sign on system.
• Assists with troubleshooting and problem solving of IT issues. This includes filing IT Tickets, following up on issues, education of other employees, working with individual site personnel, communicating with Avel IT personnel, etc.
• Distributes interoffice mail.
• Coordinates and schedules meetings as directed. This includes scheduling rooms, preparing agendas, providing minutes and follow up on issues identified during the meeting.
• Assist with data gathering and compiles results for quality improvement projects and efficiency projects, as well as any project that is assigned.
• Performs tasks, as directed by supervisor/manager/director, to assist in efficient operation of the Emergency units to include, but not be limited to the following: Time and Attendance, supply ordering and maintenance, equipment maintenance, scheduling requests and employee file maintenance.
• Assist with internal and external customer service activities, including planning and coordinating events, facilitating communication at Emergency sites, etc.

EDUCATION and/or EXPERIENCE:

• High School diploma or GED required.
• Business background and one year of Medical secretarial school preferred.
• Two or more years of secretarial experience in a similar work environment preferred.

ABOUT AVEL eCARE

Avel eCare is a nationally recognized telemedicine care provider offering the largest and most comprehensive virtual health networks in the world. Based in Sioux Falls, South Dakota, Avel operates a multispecialty telemedicine network, partnering with more than 650 health care systems, rural hospitals, outpatient clinics, long-term care facilities, school districts, prisons, skilled nursing facilities and law enforcement agencies to deliver innovative telemedicine care across the country.

During the past three decades, Avel has developed eight distinct telehealth services, —Behavioral Health, Critical Care, Emergency, Hospitalist, Pharmacy, Specialty Care, Senior Care and School Health—in response to needs expressed by the communities and clinicians whom Avel serves. Within the past year alone, Avel’s virtual health care delivery model has impacted the lives of nearly two million patients. The efficiency of these telehealth services have saved health care costs and unnecessary time and travel for patients and physicians. On a national and world level, we are a model of how telehealth presents effective solutions today and tomorrow’s most daunting challenges.

An innovative spirit among Avel eCare employees provided the spark that started Avel eCare’s telemedicine movement and is what continues to fuel our ability to transform the way healthcare is delivered across the world today. When you join the Avel team, you’ll appreciate the dedication, collaboration and support of other highly skilled professionals who work with you onsite in our virtual hospital hub or through our remote workforce.

MISSION

Every person and every community deserves access to high quality care. Avel’s experts collaborate with local clinicians through telemedicine, to deliver high quality care when and where it’s needed.

VISION

Avel eCare serves as a catalyst for change. We are creating a future of health care without boundaries throughService, Quality, Collaboration, andInnovation.