Support Specialist - Early Learning - antkwak Early Learning Center - Hillsboro - LIMITED TERM

Northwest Regional Education Service District; Oregon; On-site; USD 36,000 - 43,000; Full time

Job summary

Northwest Regional Education Service District is seeking a Support Specialist for the Early Learning department. This role supports daily operations, contract management, budgeting, and communications across early intervention and ECSE programs.

Responsibilities include coordinating meetings, maintaining data systems, assisting with professional development events, and liaising with HR and technology teams to ensure accurate records and timely reporting.

Qualifications

• High school diploma or GED required.
• Proficiency with Google Suite, MS Office, and advanced Excel abilities.

Responsibilities

• Support Early Learning operations and daily administrative tasks.
• Coordinate contracts and interagency agreements; track budgets and expenditures.
• Prepare and maintain files, reports, and records; support data systems and newsletters.
• Assist with professional development events and staff communications.

Skills

Diversity & inclusion

Professionalism

Communication

Independent work

Attention to detail

Project coordination

Event planning

Education

GED or High School Diploma

Tools

Google Suite

Microsoft Office

Excel

Google Slides

Google Forms/Presentations

Job description

Position Title

Support Specialist - Early Learning

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background.

Location

antkwak Early Childhood Center - Hillsboro

Department

Early Learning

Salary

Classified Salary Schedule, Range M

$26.19 - $31.28 per hour: DOE

Bargaining Unit

OSEA

FTE

1.0

Limited Term Dates

• November 16, 2026 - June 11, 2027***

NW REGIONAL ESDS MISSION STATEMENT

In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.

General Description

In alignment with the NWRESDs mission statement, this position provides specialized support for NWRESDs Early Learning department, particularly the Early Intervention/Early Special Childhood Education program. Support Specialists monitor a wide range of information pertaining to contract management with multiple cross-sector partners, diverse communications for a variety of audiences, manage complex projects, and see tasks through to completion. Requires strong organizational skills, independent accuracy, analysis, and attention to detail.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED)
• Skilled in database management, computer operations, Google Suite, Social Media Platforms, Virtual Meeting Platforms, and use of Microsoft Office Suite Intermediate level Word; Advanced Excel abilities (proficiency tests required); Presentation Software such as Google Slides

Knowledge, Skills & Abilities Required

• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias
• Ability to exhibit professionalism and effective human relations
• Confer regularly with immediate supervisor
• Proficient in the use of computer and internet-based applications, including but not limited to email, internet software, Google Suite, and word processing (MS Word)
• Advanced data entry skills and the ability to manipulate data from information systems into Excel reports
• Ability to communicate effectively orally and in writing with co-workers, component school districts, other NWRESD staff, and the public
• Ability to communicate accurately in writing, including accurate spelling and grammar
• Ability to work independently and make appropriate decisions regarding work methods and priorities while maintaining confidentiality
• Ability to perform detailed tasks in an accurate and timely manner
• Ability to make presentations before a diverse group of employees
• Knowledge of record-keeping methods and ability to set up and maintain efficient organizational systems
• Ability to respond sensitively and appropriately to questions and complaints from the public, staff, other school districts, and government agencies
• Ability to coordinate multiple work projects
• Experience with process review and realignment
• Experience with event planning

Essential Functions

Include the following. Performs some or all of the following tasks. Other Duties may be assigned. The duties listed below are not inclusive, but characteristic of the type and level of work assigned for this position.

• Work with the Early Learning Administrative Team in all the daily operations, which include:
  • Creating streamlined systems for tracking and running daily operations for Early Intervention/Early Childhood Special Education
  • Responding to inquiries from parents, early childhood educators, ESD staff, and community partners, answering questions regarding all aspects of EI/ECSE services
  • Scheduling meetings using virtual meeting platforms, inviting participants, and providing meeting support for various workgroups, initiatives, and partnerships, and managing virtual meetings, including registrations, chat, breakout rooms, and polls
• Fiscal Tasks:
  • Set up contractors and interagency agreements, prepare statements of work, process requisitions and reimbursements, and pay purchase orders
  • Track contractors and service providers and corresponding financial information
  • Assist with grant management, including communications, fiscal tracking, and responding to questions from grant recipients
  • Work with the fiscal department to process reports, ensure proper account codes are used, and use internal fiscal software along with Excel
• Assist with EL budgets and reports
• Set up and track practicum students
• Liaison to the technology department regarding staff technology and database needs, including suggestions for software development to meet program objectives
• Liaison to the HR department regarding staff recruitment, including providing support in preparation and during hiring events
• Provide support for data systems utilized by Early Learning for the purpose of maintaining up-to-date and accurate information
• Support and maintain communication platforms, including the Early Learning website, monthly newsletters to families, community partners, and staff
• Assist with Professional Development events that range in size from 50 to 300+, create fliers, set up registrations, and provide support during events
• Maintain complete and up-to-date files and records
• Maintain regular and consistent attendance and punctuality
• Work collaboratively and communicate effectively with staff and customers at organizational levels
• Maintain confidentiality in all aspects of work
• Perform other job duties as assigned.

Note

The description contained herein reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESDs goals.

Equal Opportunity Employer

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Aff... We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.

Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at [e-mail]. Persons who are deaf, hard of hearing, or have limitations in their speech may contact the district for assistance through the Oregon Telecommunications Relay Service at 1-800-735-2900.