Support Services Specialist

U.S. Army Corps of Engineers; United States; Teletrabalho; USD 42 000 - 68 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Federal benefits package

Career development opportunities

Resumo da oferta

The U.S. Army Corps of Engineers Tulsa District is seeking a Support Services Specialist to serve as the primary contact for administrative functions in the Project Office or a large remote Lake Office.

The role requires budget monitoring, coordination with area managers on work schedules and purchases, and planning work to meet priorities. Responsibilities include preparing documents to order goods and services, analyzing timekeeping data with an automated system, and ensuring efficient office

Qualificações

• For GS-05: Three years progressively responsible experience in an office setting or a bachelor's degree.
• Specialized experience requirements apply for GS-06/07 as described in the posting.
• US citizenship is required; background suitability may be checked.

Responsabilidades

• Monitor obligations and expenditures throughout operating budgets.
• Consult with project managers on work schedules, material procurement and personnel matters affecting budgets.
• Plan work with schedules to meet priorities and suspense dates.
• Prepare documents to order goods, supplies, and services for project offices.
• Analyze timekeeping data using an automated reporting system.

Conhecimentos

Data analysis

Office administration

Budget tracking

Timekeeping

Formação académica

Bachelor's degree

Ferramentas

Microsoft Excel

Budgeting software

Microsoft Word

Automated reporting system

Descrição da oferta de emprego

Summary

About the Position: This is a Support Services Specialist, position for the U.S. Army Corps of Engineers Tulsa District. The purpose of this position is to function as the primary point of contact for the office regarding matters related to the administrative functions of the Project Office or large remotely located Lake Office.

Duties

• Monitor obligations and expenditures throughout the execution phase of the operating budgets.
• Consult with Project Area Office Managers on work schedules, material procurement and personnel matters which will affect the operating budget.
• Plan work to include establishing schedules to meet priorities and suspense dates.
• Prepare documents to order goods, supplies and services at a dual lake operating Project Office(s).
• Analyze timekeeping data using an automated reporting system.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: US Citizens
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Generalized Experience
For GS-05: Three years progressively responsible experience, 1 year of which was equivalent to at least the GS-04 grade level, which includes experience in an office setting : 1) consolidating data for reports or budgets; OR 2) maintaining office files and ordering supplies.
OR
Education: Completion of a full Four-year course of study leading to a bachelor's degree in any field, from an accredited college or university. (Note: You must attach a copy of your transcripts).
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages.
Specialized Experience:
For GS-06: One year of experience which includes: 1) purchasing supplies or services for an organization; AND 2) composing administrative correspondence or reports for an office staff. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05).
Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position. (Note: You must attach a copy of your transcripts).
OR
Combination of Education and Experience: Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages.
For GS-07: One year of experience which includes at least 2 out of 3 of the following duties:1) tracking budget allocations or expenditures for an organizational budget and 2) analyzing organizational staff timekeeping data an automated system and 3) tracking contracted services for completion prior to payment. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-06).
OR
Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. (Note: You must attach a copy of your transcripts).
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a General Administrative and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• This is a Support Services Specialist, GS-0342-05/06/07 position for the U.S. Army Corps of Engineers Tulsa District. Management may select at the GS-05, GS-06 or the GS-07 grade level. Full performance is at the GS-07. Promotion is at discretion of management.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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