SUPPORT SECRETARY @ HUTTON ELEMENTARY SCHOOL, 8 HRS, CONT,

Spokane Public Schools; Spokane (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/Dental/Vision through SEBB

Paid holidays

Vacation and personal days

DC retirement options

Job summary

Spokane Public Schools is seeking a diligent clerical/secretarial professional to support school operations, greet students and staff, and manage inquiries. You will maintain student records, attendance, lunch accounts, and related financial tasks in coordination with the principal and school staff.

The role requires a high school diploma, 2 years of secretarial experience, and 40 wpm typing. Proficiency with MS Office, payroll/financial software, and PowerSchool is preferred.

Qualifications

• High school diploma or equivalent; additional secretarial courses preferred.
• Minimum two years of recent secretarial or clerical work experience; district experience preferred.
• Ability to type 40 words per minute accurately.
• Basic computer skills with MS Office, payroll/financial software, and student information systems experience preferred.
• First Aid card preferred.

Responsibilities

• Assist in operating administrative and student offices supporting school staff and students.
• Maintain communication with staff, students, parents and community.
• Maintain and file student records and attendance data.
• Manage lunch accounts, collections, and school financial activities.
• Organize confidential records and assist with minor medical needs as required.

Skills

Communication

Typing 40 wpm

Teamwork

Problem solving

Education

High school diploma or equivalent

Secretarial courses preferred

Tools

Microsoft Office

Payroll software

Intouch

Mosaic

PowerSchool

Job description

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

Performs varied clerical and secretarial duties requiring a knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Maintains a close and highly responsive relationship to the day-to-day activities of the students, staff and administrative staff. Works fairly independently, receiving minimum supervision and guidance.

• Hours/Day: 8
• Continuing Role
• School Year Position (204 Days / 10 Months)
• Daily Start/End times: 7:30 AM - 4:00 PM
• Anticipated Start Date: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.

SALARY: Level 6 on the Secretarial/Clerical Salary Schedule. Experience increments depends on experience in the same or similar permanent position within a Washington State public school.

1. Assist in the operation of administrative and student offices in support of school and staff, ensuring a positive, professional image. This includes greeting students, staff, visitors and callers, handling their inquiries, and directing them to the appropriate persons according to their needs.
2. Maintain communication with staff, students, and parents and community.
3. Maintain student records and cumulative files for incoming, current and transfer students. This may include demographic information, grades, assessment results, immunization records, student learning plans, IEPS, files, and vision and hearing.
4. Maintain and administer student attendance records and programs, ensuring accuracy for school, district and state reports.
5. Maintain student lunch accounts for mealtime program at site, including collections and low balance reminders.
6. Handle collections and banking of monies; including financial activities and special events.
7. Organize confidential records, supplies, and equipment for principal, staff, and students.
8. Assist with minor medical injuries, illnesses and may administer medication for students.
9. Other related duties as assigned.

1. High school diploma or equivalent; additional secretarial courses preferred.
2. Minimum two years of recent secretarial or clerical work experience required, with School District experience preferred.
3. Ability to accurately type 40 words per minute.
4. Basic level knowledge of general computer skills, including Microsoft office programs, payroll software, financial software (i.e., Intouch), nutrition services software (i.e., Mosaic), single point of entry software, and student information system (i.e., PowerSchool) experience preferred.
5. First Aid card preferred.

1. Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
2. Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (Collective Bargaining Agreements) as negotiated.
3. Benefits Highlights:

• The School Employees Benefits Board (SEBB) Program administers health insurance and other benefits for employees of Washington School districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
  1. Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
  1. Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager, OMNI.
• See more about employee benefits at https://www.spokaneschools.org/page/salaries-and-benefits

1. A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.

The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, [e-mail] 509-354-7344
• Section 504 Coordinator: Rebecca Doughty, [e-mail] 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch, [e-mail] 509.354.5993
• Affirmative Action Officer: Jodi Harmon, [e-mail] 509-354-7344
• Equal Opportunity Officer: Jodi Harmon, [e-mail] 509-354-7344
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Rebecca Doughty, [e-mail] 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282

View EEO Information