Supply Distribution/Inventory Clerk-OR-Supply Chain Operations

Eisenhower Medical Center; Rancho Mirage (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous benefits

Matched retirement plan

Job summary

Eisenhower Health in Rancho Mirage, CA is seeking a dedicated Materials Management professional to oversee daily inventory, stock rotations, and supply station operations, ensuring accurate replenishment and timely deliveries.

You will coordinate with clinical and surgical teams, optimize stock levels, and manage commodity flow using MMIS and Workday, while maintaining compliance and cost efficiency.

Qualifications

• Ability to communicate effectively in a healthcare setting.
• Written and verbal communication skills.
• Ability to prioritize tasks and manage time efficiently.
• Adapt quickly to changing priorities and unexpected situations.

Responsibilities

• Sets up and maintains automated supply stations; manages ASN, Min/Max, and stock levels.
• Rotates stock daily and monitors for outdates; refills supply stations.
• Labels bins and organizes items; maintains inventory accuracy.
• Coordinates with departments on supply levels and delivers items on time.
• Enters requisitions into MMIS for non-stock supplies and tracks deliveries.

Skills

Inventory management

Communication skills

Time management

Adaptability

Vendor relations

Tools

Workday

MMIS

Job description

Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.

• Demonstrates compliance with Code of Conduct and compliance policies and takes action to resolve compliance questions or concerns and report suspected violations.
• Sets up and maintains automated supply stations; understands objective of Advanced Shipping Notice (ASN), Min/Max, and count features; adjusts levels on an ongoing basis to maintain optimum inventory levels.
• Rotates stock daily and monitors for outdates monthly; refills assigned supply stations verifying current and refill amounts; adjusts ASN quantities as needed.
• Designates items for Blackout and inventories on a daily basis.
• Conducts a daily spot check inventory for each supply station; if stocked out refills from Inventory SPD or CS.
• Labels bins and moves items as necessary to maintain adequate inventory levels and locate like-items together.
• Runs and analyzes supply station reports to maintain appropriate supply levels as directed by leadership.
• Acts to notify Manager, Lead-Supply Distribution/Inventory Clerk-SPD of any changes that need to be made in the Workday or the supply stations.
• Interfaces with department staff on an ongoing basis concerning supply levels.
• Enters requisitions into Materials Management Information Systems (MMIS) for non-stock supplies using reports or station refill print out.
• Reviews unfill reports daily and determines from release date if there is a need to contact Buyer for substitute / or refill from INV SPD or CS.
• Rotates stock to ensure use of items prior to outdate to ensure cost effectiveness handling of supplies in the supply station.
• Processes credits due to over/under shipment or wrong item shipped within appropriate timeframe and follows up until product is returned and credit request is complete.
• Properly maintains a delivery log for all deliveries (excluding JIT stock and supplies residing in Intellishelf) utilizing a Workday handheld or a written delivery log as instructed by leadership; obtains signatures upon delivery, prioritizes deliveries; all refrigerated/frozen and priority shipped items are to be delivered on same day as received.
• Issues all supplies from SPD Inventory to the proper deliver to location and cost center, verifying correct Unit of Measure.
• Develops and maintains a working relationship with vendor representatives to facilitate new product acquisition, product code changes, and product upgrades; enforces hospital policy for the introduction of new products; checks on status of orders and delivery dates with vendors via phone and e-mail, as appropriate.
• Assists in removing stock affected by product recalls and notifications and properly documents actions to obtain credits or product replacements.
• Follows up with vendor representatives and service group supervisors post-surgery to ensure that proper paperwork is filled out correctly and submitted to Materials Management.
• Collects and submits completed final surgery paperwork in a timely manner for Materials Management.
• Arranges for equipment and instrument repair with O.R. buyer and obtains loaner equipment when necessary; ships equipment out for repair.
• Re-orders consigned items and provides serial and lot number information to the O.R. buyer.
• Inventories and replenishes ancillary service carts (i.e. Orthopat supply cart, cell saver cart, cast cart, soft goods cart, etc.).
• Assists in the documentation process for human tissue grafts/implants as appropriate.
• Reviews and assigns purchase orders to O.R. service group supervisors for scheduled surgeries (i.e. loaner banks, trial products, samples, etc.).
• Performs other duties as assigned.
• Ability to effectively communicate in a positive and professional manner
• Written and verbal communication skills
• Ability to prioritize tasks and manage time efficiently to meet deadlines
• Ability to adapt quickly to changing priorities and unexpected situations
• Understanding of relevant technologies and tools pertinent to the job role

Eisenhower Health offers a generous benefits package and a matched retirement plan.

Employees are eligible to participate in a benefits program designed to make a difference for you and your family.

From the beginning, this organization formed a culture based on strong values, commitments and a passion for service and professional excellence.

What Our Nurses Say

One of my very favorite things about working at Eisenhower Health is the culture on inclusivity that we have and a strong base for evidence-based practice.

Lori

One of the greatest things about working as a nurse at Eisenhower Health is how much support you get from Administration. We keep on improving the process here. It's a fantastic place to work.

My favorite thing about working at Eisenhower Health is the camaraderie within my unit and with the different departments.