Supply & Distribution Coordinator/Riverside/Full-time, Days

OhioHealth Corporation; United States; On-site; USD 36,000 - 52,000; Full time

Job summary

OhioHealth Corporation is seeking an Inventory Clerk within Supply and Distribution to ensure availability of routine and specialty supplies. You will manage par levels, perform inventory transactions, and coordinate with clinical teams to prevent stockouts.

You will also run daily reports, verify recalls, receive shipments, and support cost-effective inventory systems while maintaining accuracy and compliance in a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED.
• Experience: 6 months to 1 year.
• Basic math and computer skills.
• Understand financial impacts related to supply chain.
• Ability to work in a moderately paced, ever-changing environment.
• Clear verbal and written communication.
• Specialized knowledge: 3 months or more related experience and/or training.

Responsibilities

• Responsible for the availability of routine and/or specialty procedure supplies for assigned department and supply warehouse through a detailed process of inventory control.
• Performs all inventory transactions (e.g., Quick Issues, Put-away Plans) in a timely manner to ensure accurate product availability and quantities.
• Runs daily reports to verify all orders are appropriately placed and submitted.
• Review and verify presence of any recalled items using the appropriate database and remove recalled product as needed.
• Receive all packages delivered to receiving area in a timely manner and per department policy.
• Daily operating task including breakdown/staging of inventory warehouse product according to schedules.
• Validates correct product received via pack slips, ensuring STAT orders are completed on time.
• Replenish designated location/units based on delivery schedule and inventory methodology.

Skills

Analytical thinking

Teamwork

Communication skills

Prioritization

Adaptability

Work under pressure

Education

High School Diploma or GED

Tools

Workday

Microsoft TEAMS

EPIC

Spreadsheets

Databases

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary: Must resolve supply and replenishment issues. Establishes supply par levels based on data collected.

Responsibilities And Duties

• /RESPONSIBILITIES
• Responsible for the availability of routine and/or specialty procedure supplies for assigned department and supply warehouse through a detailed process of inventory control.
• Performs all inventory transactions (Example: Quick Issues, Put-away Plans, etc.) in a timely manner to ensure accurate product availability and quantities.
• Runs daily reports to verify all orders are appropriately placed and submitted.
• Responsible for reviewing and verifying presence of any recalled items using the appropriate database.
• Responsible for removing any recalled product and escalating as appropriate through chain of command.
• Appropriately receive all packages delivered to receiving area in a timely manner and based on department policy.
• Daily operating task including breakdown/staging of inventory warehouse product occurs according to the designated schedules.
• Validates correct product was received via pack slips, ensuring STAT orders are completed in accordance with the requester timeline and the communicated response.
• Replenish designated location/units based on the delivery schedule and places order with required technology and predetermined inventory methodology.

Minimum Qualifications

• High School Diploma or GED
• Experience: 6 months to 1 year
• Must be able to perform basic math functions and computer skills.
• Must be able to understand the financial impacts as it relates to supply chain functions.
• Must be able to work in a moderately paced, ever changing environment.
• Must be able to communicate clearly and effectively, both verbally and written.

Specialized Knowledge

• 3 months or more of related experience and/or training; or equivalent combination of and experience.

Desired Attributes

• 6 months or more of related experience.
• Analytical and critical thinking skills
• Strong Teamwork abilities
• Ability to follow-through and follow-up
• Flexibility
• Ability to prioritize
• Work under pressure
• Communications skills
• Familiarity with spreadsheets, databases and word processor software and organization systems/ applications ( Workday, Microsoft TEAMS, EPIC).

Competencies

• BEHAVIORAL COMPETENCIES
• LEADERSHIP COMPETENCIES
• INFORMATION SECURITY Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.). Ensures privacy and security of information entrusted to their care. Uses company business assets and information resources for management-approved purposes only. Adheres to all information privacy and security policies, procedures, standards, and guidelines. Promptly reports information security incidents to the OhioHealth Information Security Officer.

RESPONSIBILITIES AND DUTIES

• 40% Supply procedures and PAR Maintenance: Maintaining previously established supply par levels for each area by identifying needed items and placing order Maintaining any required or requested cart changes in assigned inventory area, identifying receipt of items. Verifying stock through cycle counts and annual inventories required, expirations date checks, product rotation, returns outdated/obsolete, and recalled product for credit and performs all inventory transactions (Example: Quick Issues, Put-away Plans, etc.) in a timely manner.
• 40% Coordination and planning: Coordinates all emergent and planned inventory changes and replacements in a timely manner Responsible for reviewing and verifying back-orders, open purchase orders, presence of any recalled items using the appropriate database, and removing any recalled product and escalating as appropriate through chain of command. Helps identify appropriate substitute product by working with clinical team affected by product unavailability, plans and executes on supply/product conversions. Handles requests/product conversions for supplies communicated through verbal, phone, vocera, and/or email communication. This includes but is not limited to cart maintenance and communication to all stakeholders. Assists in implementation, maintenance, and organization of cost-effective and efficient inventory systems, communicates escalations and issues related to supplies.
• 10% Receiving: Appropriately receive all packages delivered to receiving area in a timely manner and following all handling instructions including but not limited to: Opening all packages to verify packing slip match Ensuring proper delivery/handing for temperature-controlled product based on department policy Validates correct product was received via pack slips/license plates.
• 5% Coverage and process: Monitor, support, and/or cover all other appropriate department positions at the direction of department leadership receiving or other duties as assigned. Responsible for maintaining a clean and safe work area and responsible for following cleaning schedule and direction per department leadership.
• 5% All other duties as assigned
• As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties. The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time Minimum Qualifications: High School or GED (Required) Additional Job Description: Familiar with spreadsheets, databases, and word processor software applications. Power lift/transportation equipment training. six months to one year related Experience . Work Shift: Day Scheduled Weekly Hours : 40 Department Supply And Distribution Join us! if your passion is to work in a caring environment if you believe that learning is a life-long process if you strive for excellence and want to be among the best in the healthcare industry Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relation. Including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment WE Are Inspired to Do Our Best. OhioHealth is a nationally recognized, innovative healthcare system delivering world-class patient care in a supportive, professional environment filled with limitless opportunities to learn and grow. We are a unique organization in the healthcare field. Our model system of facilities encompasses a wide scope of expertise and care. For professionals, we are a place where people committed to doing their best are given the tools and resources to accomplish our mission every single day. OhioHealth is recognized as a Great Place to Work Certified organization. The Great Place to Work is a global authority on high-trust, high-performance workplace cultures. This recognition is one measure of our success in achieving a part of our vision to be an organization "where people want to work."