Supply Distribution Clerk

Good Shepherd Rehabilitation; Philadelphia (Philadelphia County); On-site; USD 36,000 - 54,000; Full time

Job summary

Good Shepherd Rehabilitation in Philadelphia is seeking a Central Services/Materials Management support role to maintain efficient, clean supplies and coordinate between Purchasing, Supply & Distribution and end users.

The position involves delivering supplies to nursing units, entering data into MMIS, rotating stock, and ensuring patient care equipment is safe and available. Prior decontamination experience is preferred. This role is on-site at our facility.

Qualifications

• High School Diploma required.
• 1–2 years in a related setting; decontamination experience preferred.
• Experience with decontamination processes and equipment.
• Knowledge of MMIS data entry and inventory tasks.

Responsibilities

• Prepares, stores and delivers safe, clean and/or sterile supplies and medical equipment.
• Rotates stock and maintains par levels on units.
• Enters accurate data into the MMIS system and corrects discrepancies.
• Communicates with nursing units and Lead clerk about deliveries and requirements.
• Loads/unloads linen, delivers to units and tracks usage.

Skills

Data entry into MMIS

Inventory control

Education

High School Diploma

Tools

MMIS system

Job description

• Maintains supplies at an efficient cost-effective level, as well as, for the appropriate patient care level. Coordinates operations between Purchasing, Supply & Distribution and end users.

ESSENTIAL FUNCTIONS

PATIENT/CUSTOMER

Essential Accountabilities

• Ensures communication and collaboration with supervisors and fellow co-workers to serve patients and other customers to the best of his/her ability.
• Is professional in all actions and appearance
• Anticipates patients’/customers’ needs and acts accordingly.
• Works to enhance patient satisfaction
• Analyzes problems from the customers’ point of view.
• Honors patient/customer/employee confidentiality.
• Seeks feedback on how to improve performance and offers constructive feedback, as well.
• Assist patients and families
• Applies learning for improved performance.
• Demonstrates understanding and ownership of how his/her role contributes to achieving the success of the Department and the Health System.
• Demonstrates a personal commitment to ensuring a clean and safe working environment.
• Uses resources wisely – as if they were one’s own.
• Strives to understand and value differences in others’ race, nationality, gender, age, background, experience, and style.
• Assists in orienting new employees/staff, if/as needed.
• Attends staff meetings and continuing education in-service training as directed by supervisor.

PATIENT/EMPLOYEE SAFETY ACCOUNTABILITIES

Patient Care Providers

• Participates in Entity and Department wide initiatives for Patient /Employee safety
• Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position.
• Validation of annual competencies required for the position

OPERATIONS

• Prepares, stores and delivers safe, clean and/or sterile supplies and medical equipment for use.
• Inspects condition of supplies and equipment received into CSR and takes steps to correct any deficiencies.
• Rotates stock in accordance with established procedure and best practices of the Central Services profession.
• Ensures shelves are filled each day to provide customers with appropriate inventory levels.
• Enters accurate data into the Materials Management Information System.
• Corrects any deficiencies in data entry that may arise by crediting, issuing and adjusting stock as needed.
• Communicates any pertinent information to the Lead Supply & Distribution Clerk, as appropriate.
• Communicates with nursing units before making supply and equipment runs.
• Delivers unit supplies and clean medical equipment to the nursing units per predetermined schedules and removes soiled equipment, instruments and accessories on a similar schedule.
• Maintains proper par levels on the nursing units, on carts and trays, delivers equipment, supplies, exchange carts and trays as needed.
• Wipes down carts on a scheduled basis as designated by Lead Supply/Distribution Clerk.
• Keeps bulk stores organized and clear of obstructions to meet the requirements of all appropriate policies and regulatory agencies.
• Breaks down boxes for removal by housekeeping.
• Coordinates the washing of all cart covers, totes and bins on a scheduled basis and whenever the aforementioned may become soiled.
• Assists with the loading and unloading of deliveries and pickups from/to the linen delivery service.
• Loads clean linen for daily delivery to the unit.
• Delivers clean/removes excess linen to the units.
• Tracks deliveries and usage of linen using the most appropriate control system.
• Removes soiled linen from the units for pickup and retrieval by the linen delivery service.
• Assists with the loading and unloading of deliveries and pickups from/to the freight carrier.
• Reviews bill of lading, packing slips, and any other available documentation to confirm correct delivery noting any apparent damage and/or shortages before signing for acceptance of goods from the carrier.
• Receives all usable products into the MMIS system, generating a delivery document.
• Cleans, decontaminates and disinfects medical equipment and patient rooms, while maintaining accurate and thorough documentation of the process.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma required

Work Experience

• 1-2 years in a related setting, past experience with decontamination processes and equipment preferred