Supply Coordinator

Allen Marine Tours; Ketchikan (AK); On-site; USD 31,684 - 41,328; Full time

Job summary

A recreational tour company in Ketchikan, Alaska, is seeking a Supply Coordinator to manage logistics, inventory, and supply needs for excursions. The role requires overseeing supply crews, ensuring compliance with regulations, and maintaining efficient operations. A background in inventory control and team collaboration is essential, alongside strong organizational skills. The position demands a valid US driver's license and involves a dynamic, fast-paced environment with a flexible schedule during the tour season.

Qualifications

• Experience with inventory control, including ordering, tracking, and stocking supplies.
• Proficient in Microsoft Office Suite.
• Ability to handle and balance daily sales.

Responsibilities

• Manage tour and retail inventory including purchasing and distributing vessel supplies.
• Track usage of tour supplies and prepare reports.
• Coordinate with various teams for supply needs.

Skills

Inventory control

Microsoft Office Suite

Team collaboration

Customer service

Driving 15-passenger van

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Supply Coordinator

Seasonal Allen Marine Tours Juneau, Juneau, AK, US

2 days ago Requisition ID: 1616

Salary Range: $23.00 To $30.00 Hourly

Summary

This Shuttle and Supply Coordinator ensures that all crews have supplies and merchandise to conduct the highest-quality excursion for our guests. This role involves ensuring compliance with local, state, and federal regulations in all operational areas, managing logistics, and coordinating various operational needs to support the efficient functioning of the supply, retail, and shuttle operations. This role works closely with all departments, oversees a seasonal team of 7-10 supply crew members and shuttle drivers, and reports directly to the Food & Beverage Director.

Essential Duties & Responsibilities

• Manage tour and retail inventory including purchasing, receiving, stocking, and distributing all vessel supplies. Products include cleaning and paper supplies, food and beverage inventory, and retail items.
• Work closely with the purchasing office in Sitka and Food & Beverage team to price and procure all products.
• Work with Office Manager to balance, reconcile, and report all daily retail receipts from each vessel and/or crew.
• Track the use of all tour supplies, keep accurate records, and prepare periodic reports to generate a final report at the end of the season.
• Maintain/improve systems for efficient distribution of all products to various vessels in the fleet.
• Assist in training Guest Service Crew Members in the use of supplies and the submission of requisition forms.
• Digitize and store requisition forms for inventory purposes.
• Act as liaison between crew, local suppliers, and Supply, Shuttle and Retail team.
• Coordinate with the Sales & Service Manager and Charter Coordinator to satisfy tour inclusions and other supply needs for special charters and events.
• Create a shuttle schedule based on operational needs.
• Maintain a fleet of vehicles: cleanliness, operation and registration; report any mechanical or physical concerns to Management.
• Act as a relief shuttle driver.
• Conduct daily audits of at least one vessel galley to verify adequate stocking levels. Provide continuous support to crew members as needed to ensure the success of the onboard galley program.
• Ensure storage areas are organized and compliant with local, state, and federal regulations.
• Oversee logistics related to waste management, shuttle services, deliveries, and uniform inventory.
• Supervise the execution of on-site and off-site laundry needs.
• Oversee creation of signature cocktails, beer, wine, and beverages.
• Assist with training and supervision of shuttle drivers and supply team members.
• Uphold Allen Marine’s cultural and core values, policies, and standard operating procedures. Influence a positive company culture by actively engaging in continuous coaching and development of supply and shuttle teams through fostering growth and collaboration.
• Special projects may be assigned as required by the business.

Minimum Qualifications

• Previous experience with inventory control, including ordering, tracking, and stocking supplies and merchandise.
• Must be proficient in Microsoft Office Suite.
• Must be capable of handling and balancing daily sales.
• Must be able to work independently, while operating effectively as part of a team.
• Must be well-groomed, courteous, reliable, punctual, and self-motivated.
• Capable of driving a 15-passenger van.
• Able to create and foster relationships with coworkers and vendors.
• Valid US driver’s license and a clean driving record.
• Must pass a security background check and DOT drug test.

Preferred Qualifications

• 3+ years in a similar position.
• Experience in the travel, tourism, transportation, or outdoor recreation industries.

Environmental Conditions

• Include moderate to loud noise levels, all weather conditions, frequent use of raingear.
• Noise levels and temperature consistent with a busy, shared warehouse-type space.

Physical Demands

• Occasionally required to lift and/or move up to 50 pounds.
• Ability to walk on uneven deck surfaces cross from vessel to vessel.

Work Environment

• This is a fast-paced and dynamic work environment with a diverse workforce.
• Ability to work a flexible schedule to include weekends and holidays during the tour season.
• Must adhere to AM Owner Group, & Affiliated Companies, and the United States Coast Guard Consortium Drug & Alcohol Policies & Procedures.