Operating Room Supply Chain Specialist

Beth Israel Lahey Health; Brookline (MA); On-site; USD 34,440 - 46,356; Full time

Benefits offered by this job

Weekday daytime schedule

No nights or weekends

Predictable case schedules

Job summary

Beth Israel Lahey Health’s Licensed Ambulatory Surgery Center at 1 Brookline Place seeks a Materials Clerk to manage purchasing, inventory, and delivery of surgical supplies. You will expedite purchase orders, verify receipts, and uphold accuracy for high‑volume procedures in a safe, efficient setting.

The role emphasizes collaboration with Finance and the Materials Manager, daily scheduling, and strong customer service to internal/external customers.

Qualifications

• High school diploma or GED.
• 1–3 years of experience.
• Experience with computer systems required, including web based applications and some Microsoft Office applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Create, confirm, and expedite all purchase orders for assigned departments.
• Resolve all issues of receipts, returns, quality (fitness for use) or invoicing issues for purchase orders.
• Maintain and monitor all implants and supplies.
• Deliver surgical supplies to the operating rooms as needed, ensuring timeliness and accuracy.
• Restock and organize operating room supplies to maintain proper inventory levels and accessibility.
• Receive incoming shipments, ensuring they match purchase orders and packing lists.
• Collaborate with suppliers and delivery personnel to ensure smooth and timely deliveries.
• Accurately document all inventory-related activities, including surgical supply usage.
• Provide top level customer service to all internal and external customers in regards to supply requests, delivery requirements, problem resolution, and general information inquiries.
• Establish and maintain professional working relationships with vendors and colleagues.
• Support the Materials Manager in maintaining daily Supply Chain needs for facility.
• Collaborate with Finance and Billing teams to ensure complete and accurate billing for each case.

Skills

Computer literacy

Microsoft Office

Customer service

Education

High school diploma or GED

Tools

Inventory management software

Job description

NEBH’s Licensed Ambulatory Surgery Center at 1 Brookline Place is a high-performing outpatient facility specializing in same-day surgical care. The ASC features four fully equipped operating rooms and is designed to support high-volume procedures with an emphasis on safety, efficiency, and exceptional patient experience. This state-of-the-art center offers a dynamic and collaborative environment for clinicians committed to excellence in perioperative care, patient safety, and continuous improvement. Team members have the opportunity to practice at the forefront of ambulatory surgical innovation while contributing to NEBH’s mission of delivering outstanding musculoskeletal care.

Benefits

• Consistent Monday–Friday schedule with daytime hours
• No nights, weekends, or on-call requirements, supporting strong work‑life balance
• Predictable case schedules in a streamlined, high-efficiency environment

Job Responsibilities

• Create, confirm, and expedite all purchase orders for assigned departments. Assist end users with sourcing of products and services. Verify electronic requisitions for proper approvals. Maintain item files, including vendor and distributor pricing, terms, and conditions.
• Resolve all issues of receipts, returns, quality (fitness for use) or invoicing issues for purchase orders.
• Maintain and monitor all implants and supplies. Monitor stock levels and anticipate supply needs to prevent shortages and ensure readiness for surgical procedures.
• Deliver surgical supplies to the operating rooms as needed, ensuring timeliness and accuracy. Restock and organize operating room supplies to maintain proper inventory levels and accessibility.
• Receive incoming shipments, ensuring they match purchase orders and packing lists. Inspect items for quality, accuracy, and compliance with hospital standards. Identify and report any damaged, expired, or recalled items.
• Collaborate with suppliers and delivery personnel to ensure smooth and timely deliveries.
• Accurately document all inventory-related activities, including surgical supply usage.
• Provide top level customer service to all internal and external customers in regards to supply requests, delivery requirements, problem resolution, and general information inquiries.
• Establish and maintain professional working relationships with vendors and colleagues.
• Support the Materials Manager in maintaining daily Supply Chain needs for facility.
• Collaborate with Finance and Billing teams to ensure complete and accurate billing for each case.

Job Qualifications

• High school diploma or GED.
• 1–3 years of experience.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Pay Range: $25.00 – $33.65 per hour. The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Health and safety: Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Equal Opportunity Employer / Veterans / Disabled.