Operating Room Supply Chain Specialist

Beth-Israel-Lahey-Health; Brookline (MA); On-site; USD 34,000 - 46,000; Full time

Job summary

New England Baptist Hospital in Brookline, MA is seeking a Supply Chain Specialist to initiate purchase orders, track deliveries, and maintain inventory for the ambulatory surgery center. The role emphasizes accuracy, timely procurement, and collaboration with vendors and internal teams to ensure safe, efficient patient care.

The ideal candidate has 1–3 years in supply chain, strong computer skills, and a commitment to outstanding service.

Qualifications

• HS Diploma or GED.
• 1–3 years of supply chain experience.
• Experience with computer systems including Microsoft Office.
• Maintain item files and inventories.

Responsibilities

• Create, confirm, and expedite all purchase orders for assigned departments. Assist end users with sourcing of products and services.
• Verify electronic requisitions for proper approvals. Maintain item files with vendor pricing and terms.
• Resolve receipts, returns, quality or invoicing issues for purchase orders.
• Maintain and monitor implants and supplies; stock levels and readiness for procedures.
• Deliver surgical supplies to operating rooms; restock as needed.
• Receive shipments; ensure they match orders and packing lists; identify damaged items.
• Collaborate with suppliers and delivery personnel for timely deliveries.
• Document all inventory-related activities including usage.
• Provide top level customer service for supply requests and inquiries.
• Support Materials Manager; collaborate with Finance and Billing for accurate billing.
• Build professional relationships with vendors and colleagues.

Skills

Supply chain experience

Microsoft Office

Inventory management

Education

HS Diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Brookline, MA • New England Baptist Hospital • Full-time • DayWhen you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.NEBH’s Licensed Ambulatory Surgery Center at 1 Brookline Place is a high-performing outpatient facility specializing in same-day surgical care. The ASC features four fully equipped operating rooms and is designed to support high-volume procedures with an emphasis on safety, efficiency, and exceptional patient experience.This state-of-the-art center offers a dynamic and collaborative environment for clinicians committed to excellence in perioperative care, patient safety, and continuous improvement. Team members have the opportunity to practice at the forefront of ambulatory surgical innovation while contributing to NEBH’s mission of delivering outstanding musculoskeletal care.Why Join Our ASC Team?Consistent Monday–Friday schedule with daytime hoursNo nights, weekends, or on-call requirements, supporting strong work-life balancePredictable case schedules in a streamlined, high-efficiency environmentJoin New England Baptist Hospital’s state-of-the-art outpatient surgical center dedicated to delivering legendary patient care!The Supply Chain Specialist initiates the purchase of goods and services and monitors and expedites open orders and invoice discrepancies. Maintains item file. Maintains and delivers supplies as needed, ensuring timeliness and accuracy. Receives all product into the site via the inventory management system, appropriately documents and directs delivery of all parcels.Job Description:Job Responsibilities:1. Create, confirm, and expedite all purchase orders for assigned departments. Assist end users with sourcing of products and services. Verify electronic requisitions for proper approvals. Maintain item files, including vendor and distributor pricing, terms and conditions.2. Resolve all issues of receipts, returns, quality (fitness for use) or invoicing issues for purchase orders.3. Maintain and monitor all implants and supplies. Monitor stock levels and anticipate supply needs to prevent shortages and ensure readiness for surgical procedures.4. Deliver surgical supplies to the operating rooms as needed, ensuring timeliness and accuracy. Restock and organize operating room supplies to maintain proper inventory levels and accessibility.5. Receive incoming shipments, ensuring they match purchase orders and packing lists. Inspect items for quality, accuracy, and compliance with hospital standards. Identify and report any damaged, expired, or recalled items.6. Collaborate with suppliers and delivery personnel to ensure smooth and timely deliveries.7. Accurately document all inventory-related activities, including surgical supply usage.8. Provide top level customer service to all internal and external customers in regards to supply requests, delivery requirements, problem resolution, and general information inquiries.9. Establish and maintain professional working relationships with vendors and colleagues.10. Support the Materials Manager in maintaining daily Supply Chain needs for facility.11. Collaborate with Finance and Billing teams to ensure complete and accurate billing for each case.Job Qualifications:1. HS Diploma or GED.2. 1 – 3 years of experience.3. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.Pay Range:$25.00 – $33.65The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/DisabledJob detailsEmployment: Full-timeHours/Week: 40Shift: DayCategory: Supply Chain OperationsPay Range: $25.00 - $33.65FLSA: Non-ExemptReq ID: JR99613