Supply Chain Operations Tech (Per Diem)

Billings Clinic; Billings (MT); On-site; USD 23,000 - 29,000; Part time

Job summary

Billings Clinic is seeking a Supply Chain Operations Technician (Per Diem) to support shipping, receiving, inventory, and delivery of stock and non-stock supplies across departments. You will perform data entry, handle par levels, and assist with quality control in a dynamic hospital environment.

The role requires a High School diploma or GED, strong customer service, and the ability to rotate through several functions. Per diem schedule; day and evening shifts; training provided.

Qualifications

• High School diploma or GED required.
• Excellent customer service and communication skills.
• Ability to rotate through multiple supply chain procedures.

Responsibilities

• Shipping and receiving; handle inventory and fill stock orders.
• Deliver stock and non-stock supplies, including medications and lab items.
• Data entry, use computer and telephone, quality control inspections.
• Train and orient newly assigned staff; rotate through job functions.
• Assist with packing, shipping, receiving discrepancies with Purchasing.

Skills

Customer service

Attention to detail

Teamwork

Education

High School or GED

Tools

Microsoft Office

Job description

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the 2021 Employee Benefits Guide .

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as aMagnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Supply Chain Operations Tech (Per Diem)

SUPPLY CHAIN OPERATIONS (BILLINGS CLINIC HOSPITAL) req12786 Shift: Day, Evening Employment Status: Per Diem Hours per Pay Period: 0.01 = per diem (as needed) (Non-Exempt) Starting Wage: $17.00 - $21.25

Supply Chain Operations Technicians are responsible for representing all departments of Billings Clinic in a dynamic fast paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service. Primary duties include, but are not limited to; shipping and receiving, handling inventory, filling stock orders and delivering stock and non-stock supplies (including but not limited to medications, needles, sharps, blades, solutions, etc) data entry, computer and telephone usage, quality control inspections, delivery of mail, lab specimens and medical records as needed for patient care, and training and orientation of newly assigned staff members. This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks to as needed for support of the department and the organization.

Essential Job Functions

GENERAL

Supports and models behaviors consistent with the mission andphilosophy of Billings Clinic and department/service.

SUPPLY PARS

Counts and refills supplies (including but not limited tomedications, needles, sharps, blades, solutions, etc) from predetermined parlevels. Refills supplies from a systems generated request to the predeterminedpar level.

COMPUTER USEAGE

Utilizes computer information systems for look-ups of on-handquantities, unit of issue, catalog numbers, entering counts for par refills toproduce pick lists and for location of supplies within the warehouse. Utilizesweb based software and Microsoft office software.

SHIPPING

Receives items to be shipped out making sure the properpaperwork is with the product and that the item has been properly packaged toensure no damage in shipping. Must maintain knowledge of packing and shippingrequirements for hazardous materials.

Utilizes FedEx and UPS computers for proper shipping labelsand addressing.

Coordinates palletized shipments that must be shipped bytruck to ensure the best trucking rates.

RECEIVING

Receives and unpacks shipments and checks packing listagainst the shipment and purchase order. Assures that quantities received matchquantities recorded on the purchase order. Signs off on all incoming shipments. Responsible for receiving, packing and inspection of supplies and verificationof information on the invoices and shipping notices are accurate for allproducts received in the warehouse including product, quantity, unit conversionand catalog number. Enters purchase orders received and quantities received inorder to ensure accuracy of on hands inventory. Reports all discrepancies tothe Lead or Coordinator and the purchasing agent responsible for the purchaseorder. Inspects all products to ensure against damage andshortages/overages. Works closely with purchasing regarding discrepancyreports, quantity ordered against quantity received, wrong catalogue numbers,conditions of shipments received, and damage reports. Works closely with Purchasing and Accounting Departmentsregarding questions about product arrival, quantities and purchase orderclarifications.

FREIGHT STOCKING

Verifies receipt notification to product, quantity, unitconversion and catalog number. Stocks and stores supplies from predeterminedpar levels in appropriate designated areas within the warehouse. Marks productswith labels reflecting appropriate charge codes. Maintains stock area in a neatand orderly manner. Rearranges and rotates stock for orderly and timely usageof dated materials. Reports discrepancies to the Lead/Coordinator.

REQUISTIONS

Reviews information on supply requisitions verifying requiredinformation is listed including description, quantity, department name and costcenter and who is ordering. Picks and assembles orders, verifying andaccounting for products and transactions. Processes credits for returnedmerchandise at the time it is received to ensure the on-hands quantities in thewarehouse are correct for reorders. Reports any discrepancies or problems toLead Supply Chain Operations Technician or Supply Chain Operations Coordinator.

Assembles and distributes routine receiving documents. Maintains daily pick-up/delivery records and weekly operational reports. Inputsentries into the Supply Chain Operations information system.

Delivers supplies and equipment to all departments accordingto procedures and obtains signatures for proof of delivery. Delivers andretrieves rental equipment from outside agencies.

DISPATCHER

Coordinates customer service relation issues betweenDistribution and Billings Clinic departments. Receives and dispatches routineand STAT calls for supplies, equipment, courier services. Responsible toinvestigate problem scenarios and make recommendations for corrective action.

Coordinates daily work assignments of Supply Chain OperationsTechnicians to ensure appropriate coverage for all work areas/functions. Reports staff absences and/or shortages to Lead Supply Chain OperationsTechnician and/or Supply Chain Operations Coordinator.

Reviews and verifies completeness of information on supplyrequisitions before entering into the computer system for pick lists (i.e.,department name, department account number, product description, quantityordered, unit of issue, authorized signatures, etc.).

Enters data from completed pick lists and requisitions toaccount for relief inventory of distributed products.

Enters data from returned merchandise/products to ensurecorrect accounting of on hands inventory.

SURGERY

Works closely with the OR Supply Chain Specialist to ensureproduct availability for scheduled surgeries.

Maintain product knowledge of surgery non-stock and stockreporting items in order to coordinate purchases with OR, purchasing, LeadSupply Chain Operations Tech and/or Coordinator as appropriate.

INVENTORY

Periodically performs quality control checks to verify theaccuracy of the Supply Chain •Operations information management system ascompared to actual product on hand. Makes recommendations for changes in parlevels for supplies and linen to the Lead Technician or Coordinator.

Determines needs for supply replacement from predeterminedestablished inventory levels. Notifies Lead Supply Chain Operations Technicianof critical stock balances.

Utilizes computer information systems for look-ups of on-handquantities, unit of issue, catalog numbers, entering requisitions and purchaseorders, entering counts for par refills to produce pick lists and for locationof supplies within the warehouse.

EQUIPMENT

Receives, distributes and stores reusable equipment managedby Supply Chain Operations Department (i.e., IV pumps, PCA pumps, Plum pumps,Excels, rental beds, etc.). Monitors equipment inventories and ensures adequatesupplies to meet business needs.

Cleans, disinfects and prepares equipment for use followingstandardized procedures utilizing proper disinfectants and in accordance withinfection control guidelines.

Examines equipment for defects and reports observed defectsto Bio-Medical Department.

Makes rounds to all patient rooms and equipment locations toscan the equipment for accurate record of all equipment locations. Utilizesscanners at patient bed side to record patient name and room number andequipment ordered to ensure correct patient charges are submitted. Transportsequipment to and from the various inpatient hospital units as needed.

Performs data entry of charges for rental equipment and pumpsinto the patient billing system.

CLEANING

Cleans shelves in the warehouse using proper infection controlprocedures on a monthly basis.

Keeps work area free of obstacles and clean of paper andboxes by crushing and/or baling boxes.

Sweeps the floors daily or as needed.

UPDATING

Inspects assigned sections and/or aisles within the warehousefor products that are outdated or are nearing their expiration dates ensuringthat no outdated product is issued.

ORIENTATION/TRAINING

Performs all of the duties of a Supply Chain OperationsTechnician as needed to maintain production levels and meet customer/businessneeds.

Participates in the orientation and training of staff.

Coordinates closely with the Lead Supply Chain Operations Technician and/orCoordinator regarding any orientation/training issues. Acts as a resource toother Supply Chain Operations Technician staff assisting with questions andproblem resolution.

Utilizes performance improvement principles to assess andimprove quality. Assists the Lead Supply Chain Operations Technician inmaintaining all quality control standards in the distribution section. Performsstudies and/or inspections and prepares reports as requested.

GENERAL REQUIREMENTS

Identifies needs and sets goals for own growth anddevelopment; meets all mandatory organizational and departmental requirements.

Maintains competency in all organizational, departmental andoutside agency environmental, employee or patient safety standards relevant tojob performance. 3

Performs other duties as assigned or needed to meet the needsof the department/organization including rotations through all shifts to ensurecontinuity of services within the department.

Floats to areas of need to ensureproficiency of skills and continuity of service needs within the department.

Minimum Qualifications

Education

High School or GED

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to the principles of Equal Employment Opportunity. All policies and processes are designed toward achieving fair and equitable treatment of all employees and job applicants. Employees are encouraged to discuss any concerns they have in this regard with their immediate supervisor and/or the Vice President People Resources. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, creed, religion, national origin, gender, gender identity, sexual orientation, age, marital status, genetic information or disability.

Human Resources is located on the corner of North 29th and8th Avenue North. Enter through the main entrance to the building and go to the lower level. Human Resources is located at the bottom of the main entrance staircase to the right.